Regulatory Affairs Executive

Position Summary

This role is responsible for the operational execution of regulatory processes to ensure cosmetics and other non-cosmetic products commercialized by the company comply with applicable local regulations and internal requirements.

The role covers product compliance, cosmetic notification, labeling, claims review, customs-related support, environmental reporting, regulatory documentation, and coordination with internal and external stakeholders to enable compliant business operations.

This position reports to the Regulatory Affairs Manager, Vietnam.

Key Responsibilities

• Support regulatory affairs activities for Vietnam across cosmetics and other non-cosmetic products handled by the company.
• Prepare, submit, maintain, and archive cosmetic product notifications and related regulatory documentation in accordance with Vietnam regulations.
• Ensure regulatory dossiers and supporting documents are complete, accurate, and properly maintained.
• Generate content of product sublabels, to ensure compliance with Vietnam regulatory requirements.
• Coordinate with the Warehouse and relevant internal stakeholders on supplementary label preparation and implementation.
• Support the review of marketing claims, promotional materials, and product communication content to ensure alignment with Vietnam legal and regulatory requirements.
• Assist with EPR / environmental reporting and other local regulatory reporting obligations.
• Support customs-related regulatory documentation and respond to internal requests related to importation and product compliance.
• Maintain accurate and up-to-date regulatory records and trackers, and ensure timely follow-up on key deadlines and action items.
• Support any other day-to-day regulatory affairs activities required to ensure compliant and efficient business operations in Vietnam.
• Assist in preparing responses to regulatory questions, audits, inspections, and requests from government authorities.
• Work closely with Marketing, Commercial, Supply Chain, Warehouse, Quality, Finance, and Regional Regulatory Affairs teams to support product launches and ongoing operations.

Requirements

• Bachelor’s degree in scientific discipline such as Pharmacy, Chemistry, Biology, Biotechnology, or a related field preferred.
• Minimum 1 year of relevant experience in Regulatory Affairs or in related functions such as Quality, R&D, Compliance, or other related fields.
• Excellent time management skills with the ability to thrive in a fast-paced environment.
• Meticulous with high level of accuracy.
• A collaborative team player with strong interpersonal skills.
• Excellent communication skills, both written and verbal.
• Proficiency in English and Microsoft Office.

Reporting Line

• Reporting to: Regulatory Affairs Manager, Vietnam