Remote Assistant

Position Summary We are seeking a highly organized, proactive Remote Administrative Assistant to support the Executive Leadership Team. This role is critical to ensuring smooth day-to-day operations through strong administrative, accounting, compliance, and coordination support. The ideal candidate is disciplined, detail-oriented, and comfortable managing multiple workflows independently in a fast-paced, service-driven environment. This role requires strong follow-through, confidentiality, and the ability to work across executive, finance, operations, and business development functions. Key Responsibilities Financial & Accounting Support (will train) Perform daily QuickBooks Online reconciliations and ensure accurate transaction coding Issue, track, and manage employee expense reports Assist with Accounts Receivable , including follow-ups and client communication as needed Support billing workflows, including invoice review, verification, and submission Compliance, Licensing & Vendor Management Assist with state and municipal licensing applications, renewals, and compliance tracking Manage vendor registrations across client, government, and third-party portals Support document submissions for state, municipal, and federal bid lists Coordinate with Business Development to ensure all required compliance documentation is complete Operational & Administrative Support Prepare and maintain Quality Assurance Reports for key client accounts Assist with materials for Quarterly Business Reviews (QBRs) Maintain internal filing systems and executive documentation Provide general administrative support including scheduling, email coordination, document formatting, and follow-ups Follow established SOPs, checklists, and workflows while flagging gaps or inefficiencies Cross-Functional Coordination Collaborate with Operations, Finance, HR, and Business Development teams Track deadlines, renewals, compliance requirements, and outstanding items Assist with gathering data and documentation for executive-level decision-making Required Qualifications 3+ years of experience in administrative or executive support , preferably in a remote environment Strong proficiency in QuickBooks Online and Microsoft Office 365 (Excel, Outlook, Teams) Experience supporting billing, invoicing, or accounting-related functions Exceptional organizational skills and attention to detail Strong written and verbal communication skills Ability to work independently with minimal supervision High level of professionalism, discretion, and reliability Preferred Qualifications Experience with service-based or operational software platforms Familiarity with licensing, compliance, bid registrations, or contract administration Experience supporting multiple departments in a remote setting This is a full time role Up to $6/hr