Remote Legal Assistant- Late Shift

Late Shift Remote Legal Assistant

Southern California (Hybrid Remote)

Position Overview

A California labor and employment defense law firm is seeking an experienced, highly organized, and technology-driven Late Shift Remote Legal Assistant to provide critical litigation support during evening operations. This position serves as the firm's primary litigation support professional after standard business hours, ensuring timely court filings, document preparation, and attorney support across multiple California offices. Following a 30-day onboarding and training period in Irvine, California, the role transitions to a fully remote schedule.

Position Details

• Title: Late Shift Remote Legal Assistant
• Location: Southern California (Hybrid Remote)
• Onboarding Requirement: 30-day in-office training in Irvine, CA
• Schedule: Monday through Friday, 11:00 AM to 8:00 PM PT
• Extended Hours: Occasional late evenings until approximately 9:30 PM PT to meet court filing deadlines
• Compensation: $79,000 - $91,000 annually ($38.00 - $44.00 per hour) plus overtime opportunities

Key Responsibilities

Litigation Support & Court Filings

• Execute electronic filings in California state courts using platforms such as One Legal and First Legal.
• Prepare and submit federal court filings through CM-ECF/PACER.
• Manage appellate court filings and ensure compliance with all filing deadlines.
• Coordinate urgent same-day and after-hours filing activities.

Legal Document Preparation

• Draft, format, proofread, and finalize litigation pleadings, motions, briefs, and supporting documents.
• Create and update Tables of Authorities (TOA) and Tables of Contents (TOC).
• Prepare exhibits, electronic binders, PDF bookmarks, Bates numbering, and redacted documents.
• Maintain document consistency in accordance with court and firm standards.

Attorney & Cross-Office Support

• Serve as the primary evening legal support resource for attorneys across all firm locations.
• Respond to urgent attorney requests, revisions, and filing needs after daytime administrative teams have concluded their shifts.
• Coordinate with attorneys and litigation teams regarding case deadlines and filing requirements.

Administrative & Operational Support

• Process attorney timesheets and expense reports.
• Coordinate travel arrangements and scheduling needs.
• Support DocuSign workflows and document execution processes.
• Assist with firmwide administrative overflow projects as required.

Requirements

• Minimum of 5 years of experience as a Litigation Legal Assistant or Paralegal in a law firm environment.
• Demonstrated experience supporting active litigation practices.
• Strong understanding of litigation workflows and court procedures.

Technical Skills

• Advanced knowledge of California state court filing procedures.
• Experience with federal court e-filing through CM-ECF.
• Proficiency in creating TOAs, TOCs, PDF bookmarking, exhibits, and document production.
• Advanced Microsoft Office Suite skills, particularly Microsoft Word formatting.

Schedule & Location Requirements

• Ability to consistently work an 11:00 AM to 8:00 PM Pacific Time schedule.
• Ability to complete onboarding and training in Irvine, California.
• Residence within Southern California with a dedicated and professional home-office environment.

Professional Characteristics

• Exceptional attention to detail and accuracy.
• Ability to perform effectively under court-imposed deadlines.
• Strong organizational and time management skills.
• Proven record of workplace stability and professional longevity.
• Ability to work independently while supporting multiple attorneys and offices simultaneously.

Preferred Qualifications

• 7+ years of litigation support experience.
• Background in labor and employment defense litigation.
• Familiarity with Orange County, Los Angeles County, and Riverside County local court rules.
• Experience supporting multiple attorneys in a high-volume litigation environment.

Compensation & Benefits

• Competitive base compensation of $79,000-$91,000 annually.
• Frequent overtime earning opportunities at 1.5x hourly rate.
• Comprehensive medical, dental, and vision coverage.
• Flexible Spending Account (FSA).
• Employer-paid life insurance.
• Employee Assistance Program (EAP).
• Short-Term and Long-Term Disability coverage.
• 401(k) retirement plan.
• Paid holidays, vacation, sick leave, and parental leave.
• Annual company-sponsored employee celebration trip, including travel, lodging, and meals for the employee and one guest.

Ideal Candidate Profile

The ideal candidate is a seasoned litigation professional who thrives in a fast-paced environment, possesses expert-level filing and document management skills, and enjoys serving as the trusted evening resource for attorneys handling complex labor and employment defense matters. This individual is highly dependable, technologically proficient, and capable of managing urgent requests with minimal supervision while maintaining exceptional accuracy and professionalism

Pay Transparency Compensation varies based on location, experience, and performance. Some sites require disclosure of pay and benefits. This role may also be eligible for bonuses or incentives depending on business needs. Employees may receive health insurance, optional dental and vision coverage, life and disability insurance, retirement savings plans, paid holidays, and PTO or sick time. The estimated hourly rate for this position is $79k-91k.