Remote Purchasing and Order Processing Coordinator

Job Summary:

We are seeking a highly organized, detail-oriented, and reliable Remote Purchasing and Order Processing Coordinator to oversee purchase order preparation, quotation verification, vendor sales order reviews, and order tracking. The ideal candidate will ensure that all materials, dimensions, quantities, specifications, finishes, and pricing accurately match approved quotations and purchase orders, identifying discrepancies and coordinating with vendors to resolve issues before they result in costly errors. This role also involves following up on order status, production progress, and delivery dates, communicating updates or delays to relevant teams, and maintaining accurate purchasing records and documentation. Candidates should have previous experience in purchasing, order processing, or administrative support, strong Microsoft Office skills, particularly Excel, and fluent spoken and written English. Basic construction knowledge, especially in doors and millwork, is a significant advantage. The successful candidate must demonstrate strong attention to detail, sound judgment, accountability, problem-solving abilities, and the capacity to learn new systems quickly, manage multiple tasks, and work independently with minimal supervision during U.S. Eastern Time business hours.

Key Responsibilities:

• Review approved quotations before processing orders.
• Prepare purchase orders and ensure they match approved quotations.
• Review vendor sales orders against quotations and purchase orders.
• Verify materials, dimensions, quantities, specifications, finishes, and pricing.
• Identify discrepancies and coordinate corrections with vendors.
• Follow up on order status, production progress, and delivery dates.
• Communicate delivery updates and delays to relevant teams.
• Maintain accurate purchasing records and report order changes or issues.
• Perform other duties related to the position as assigned.

Qualifications & Requirements:

• Proficient level of English (written and spoken).
• Strong interpersonal and communication skills with clients, vendors, and teammates.
• Experience in purchasing, order processing, or similar administrative support roles.
• Basic construction knowledge, particularly doors and millwork is a big plus.
• Strong attention to detail when reviewing measurements, quantities, and pricing.
• Ability to learn quickly and work accurately with measurements, including inches.
• Strong organizational skills and ability to identify discrepancies.
• Resourceful, accountable, with a strong sense of ownership.
• Out-of-the-box thinker, highly adaptable, reliable, self-motivated, and confident.
• Strong problem-solving skills with the ability to work independently.
• Ability to multitask effectively in fast-paced work environments.
• Proficiency in Microsoft Office (Word, Excel, Outlook), particularly Excel.
• Familiar with standard business tools (email, spreadsheets, document management).
• Ability to quickly learn new systems, software, and workflows.
• Ability to follow established processes accurately with minimal supervision.
• Ability to work U.S. EST (New York) business hours and adapt to business needs.
• Interested in long-term career opportunities.
• Able to undergo a background check.
• Reliable Windows 10+ computer, two monitors, and high-speed internet.
• Reliable backup power source (e.g., power bank, UPS, inverter, or generator) for uninterrupted work during outages.
• Professional home workstation capable of supporting uninterrupted remote work.

Compensation & Benefits:

• 100% remote work.
• Compensation in USD.
• Full-time position with 40 hours weekly; 8:00 AM–6:00 PM EST.
• Please note that this is a long-term opportunity.
• Great work environment with potential for growth.