RFP and Grant Writer

Position Overview

The RFP and Grant Writer will play a pivotal role in securing public and private funding to advance LearningSpring’s mission. This position serves as the primary author and strategist for responses to requests for proposals (RFPs), grant applications, state contracts, and major bids. You will build and refine internal libraries, templates, and knowledge-sharing processes to enable scalable, rapid, and high-quality responses as LearningSpring grows.

Key Responsibilities

• Lead the full lifecycle of RFP and grant responses, from research and writing to editing and submission, for federal, state, and school district contracts and funding opportunities.

• Build, manage, and continuously improve the infrastructure for scalable and repeatable proposal submission, including content libraries, templates, and workflows, to increase the volume and quality of responses.

• Analyze RFPs and grant solicitations to determine submission requirements, scope, evaluation criteria, and project fit.

• Coordinate with executive, sales, product, and data teams to gather information, align project goals, and synthesize supporting documentation.

• Write clear, persuasive, and highly detailed proposals aligned with the goals of school districts, state education agencies, and edtech innovation.

• Rigorously review every submission for accuracy, compliance, formatting, and completeness, responding to every requirement, no matter how small.

• Ensure compliance with all sponsor requirements, including deadlines, document formats, and contract obligations.

• Develop project budgets, timelines, and evaluation plans for government and foundation proposals.

• Maintain calendars and tracking systems for grant, contract, and bid opportunities, managing submission schedules.

• Track and report all prospecting, proposal, and award outcomes for compliance and audit purposes.

• Support the development of case studies, ROI analyses, and supplemental materials as required by funding agencies.

• Monitor trends and regulatory changes in K-12 education, edtech funding, and state contracting to inform strategy.

• Provide training and guidance to team members on proposal standards and detailed best practices.

Key Deliverables

• Successfully register LearningSpring and maintain active profiles with all relevant local, state, and national procurement systems and portals (e.g., SAM.gov, state eProcurement systems, district vendor lists) to ensure the company is always eligible to compete for public sector contracts.

• Secure at least one awarded RFP or government contract within the first year of employment, demonstrating clear impact and validation of proposal strategies and infrastructure.

• Develop and maintain an internal proposal resource library including templates, responses, and supporting documentation, ensuring future RFPs and grant submissions are accurate, efficient, and consistent with current best practices.

• Produce at least two prospecting reports per quarter identifying new grant and contract opportunities, summarizing eligibility requirements, timelines, and strategic fit for LearningSpring’s mission and portfolio.

Required Qualifications

• 3+ years of proven success in RFP and grant writing for K-12 education, edtech, or the public sector.

• Demonstrated experience creating and managing scalable internal writing processes (template libraries, proposal repositories, tracking tools).

• Deep understanding of school district/state procurement and education contract compliance.

• Impeccable attention to detail, with proven ability to ensure proposals are error-free, compliant, and fully responsive to all requirements, small and large.

• Superior narrative, technical, and storytelling skills; advanced command of grammar, structure, and formatting in professional documents.

• Effective multitasker and project manager, able to juggle competing deadlines for multiple complex submissions.

Preferred Qualifications

• Prior work in edtech, K-12, or public sector as grant writer, contract specialist, or program manager.

• Experience managing large, multi-year grants or government-funded projects.

• Familiarity with state and federal education funding programs and reporting requirements.

• Experience with digital platforms and CRM/grant management tools.

• Experience collaborating with diverse teams and cultivating external partnerships.

Physical Requirements

• Sitting or standing: The ability to remain in a stationary position for extended periods.

• Using hands and fingers: The ability to operate standard office equipment and keyboards.

• Close visual acuity: The ability to see clearly at close distances, which is crucial for computer work.

Physical Requirements

• Sitting or standing: The ability to remain in a stationary position for extended periods.

• Using hands and fingers: The ability to operate standard office equipment and keyboards.

• Close visual acuity: The ability to see clearly at close distances, which is crucial for computer work.

Your Education

Where you went to school matters less than what you’ve learned since. We value curiosity, resilience, and self-awareness over pedigree. If you’re someone who pushes limits, seeks out complex problems, and knows when to ask for help, you’ll fit right in.

Performance Indicators

• Proposals and RFx submissions meet 100% of requirements for completeness, compliance, and accuracy.

• Internal proposal resources, templates, and processes are established and demonstrably speed up high-quality submission rates.

• Win rate for grants and RFPs improves consistently as scalable processes mature.

• Deadlines and deliverables are reliably met with minimal extension requests or errors.

• Positive feedback from internal stakeholders and external partners on clarity, professionalism, and attention to detail.

What will help you succeed here?

• Meticulous, detail-oriented approach, ensuring the highest standards for every written deliverable.

• We value integrity: We lead with honesty, fairness, and transparency in every action and interaction. By treating each person with dignity, empathy, and respect, we strengthen the trust that underpins our relationships with families, educators, and community partners. Integrity guides both our decisions and how we serve our mission to support every learner’s growth

• We have a growth mindset: We approach every challenge as an opportunity to innovate. Instead of asking why something can’t be done, we figure out how to make it happen: testing, learning, and iterating along the way.

• We are mission-driven: Everything we do helps more children access the right educational environment. Our work is essential, timely, and directly tied to helping students reach their potential.

• We act on evidence: We use data and measurable outcomes to guide our decisions and improve continuously. Every strategy and product we design reflects evidence-based practice and the ongoing pursuit of real-world impact.

• We are active problem solvers and innovators: We champion creative thinking and challenge convention to find new, effective solutions. Guided by curiosity and purpose, we use emerging tools, including AI and data analytics, to tailor experiences for parents and improve outcomes for students, adapting quickly to meet the evolving needs of families, schools, and states.

Our benefits

For individuals hired to work in Colorado, LearningSpring is required by law to include a reasonable estimate of the compensation range for this role. This compensation range is specific to the State of Colorado and includes the range of factors considered in making compensation decisions, including but not limited to skill sets, experience and training, certifications, etc.

Colorado Pay Range: The anticipated salary range for this role is $65,000 - $90,000 annually.

Final compensation will be determined based on a variety of factors, including relevant experience, skills, education, and past performance. In addition to base salary, this position may also be eligible for a variable bonus and equity.

Our benefits include

• Competitive Medical, Dental, and Vision coverage

• A generous PTO policy

• A robust list of paid holidays

Application Deadline

This position will be an ongoing recruitment process and will be open until filled.

Visa Restrictions

No visa sponsorship is available for this position.

Pre-employment Screenings

Employment with LearningSpring is contingent upon the satisfactory completion of several pre-employment requirements, including a background check and a professional reference check..

Equal Opportunity

LearningSpring, Inc. does not discriminate in employment opportunities or practices based on race, color, creed, sex, gender, gender identity or expression, pregnancy, childbirth or related medical conditions, religion, veteran and military status, marital status, registered domestic partner status, age, national origin or ancestry, physical or mental disability, medical condition (including genetic information or characteristics), sexual orientation, or any other characteristic protected by applicable federal, state, or local laws.