(SA & PH) Finance & Executive Assistant (Accounts, Payroll & BAS)

This is a remote position.

About the Role

We are looking for a detail-oriented, reliable, and proactive Finance & Executive Assistant to support the day-to-day financial and administrative operations of our client.

The ideal candidate will have hands-on experience in accounts receivable, accounts payable, payroll processing, and Australian BAS preparation. The role will also involve providing executive assistance, including email management, calendar coordination, and appointment scheduling.

We are particularly interested in candidates from South Africa, but exceptional candidates from the Philippines with strong communication skills and relevant experience are welcome to apply.

Key Responsibilities

1. Accounts Receivable & Payable

• Manage accounts receivable and accounts payable processes.
  

• Prepare and issue customer invoices and follow up on outstanding payments.
  

• Process supplier invoices, payments, and expense claims.
  

• Reconcile accounts and maintain accurate financial records.
  

• Monitor payment schedules and ensure timely processing.
  

2. Payroll Management

• Assist with end-to-end payroll processing.
  

• Calculate employee wages, deductions, and applicable entitlements.
  

• Maintain accurate payroll records.
  

• Ensure payroll is processed accurately and on schedule.
  

3. BAS Preparation & Tax Support

• Assist with the preparation of Business Activity Statements (BAS).
  

• Organise and maintain financial documentation for tax reporting.
  

• Reconcile GST, sales, purchases, and other relevant financial transactions.
  

• Coordinate with accountants or tax professionals when required.
  

4. Executive Assistant & Administrative Support

• Manage and organise emails, inboxes, and correspondence.
  

• Schedule appointments, meetings, and calendar events.
  

• Coordinate follow-ups and manage daily administrative tasks.
  

• Provide general executive and operational support as needed.
  

Qualifications & Requirements

• Proven experience in bookkeeping, accounting, finance administration, or a similar role.
  

• Hands-on experience with accounts receivable and accounts payable.
  

• Experience handling payroll processing.
  

• Knowledge and practical experience in Australian BAS preparation and GST.
  

• Strong organisational and time-management skills.
  

• Excellent written and verbal English communication skills.
  

• Ability to work independently, manage multiple priorities, and meet deadlines.
  

• High level of accuracy, attention to detail, and confidentiality.
  

• Experience with accounting software such as Xero, MYOB, or QuickBooks is highly desirable.
  

• Previous experience supporting Australian businesses is a strong advantage.