Sales Administator

Job Description

Be part of something bigger. Decode the future.

At Electrolux Group, our vision is to be the home appliance industry leader in consumer satisfaction by delivering outstanding lifetime experiences with solutions that always get better. We share ideas and collaborate so that together, we can develop solutions that deliver more enjoyable and sustainable living.

Come, join us as you are. We believe diverse perspectives make us stronger and more innovative. In our global community of people from 100+ countries, we listen to each other, actively contribute and grow together.

Join us in our exciting quest to build a future home!

The Sales Administrator plays an important role in supporting the smooth and efficient operation of the Singapore Commercial team and office. This role will provide a combination of sales administration, coordination and general office administration support.

The successful candidate will be highly organised, proactive and detail-oriented, with the ability to manage multiple priorities and work closely with internal stakeholders, customers and external partners. The role requires someone who is comfortable handling administrative tasks while also supporting the sales team in ensuring timely and accurate execution of day-to-day commercial activities.

What you’ll do:

Sales Administration & Commercial Support

• Provide day-to-day administrative support to the Sales and Commercial team.
• Prepare sales-related documents, reports, presentations, trackers and other supporting materials.
• Support the processing and coordination of customer orders, ensuring accuracy and timely follow-up.
• Maintain and update sales records, customer information, pricing, product and promotional details in relevant systems and trackers.
• Coordinate with internal teams, including Supply Chain, Finance, Customer Service and Marketing, to support smooth order fulfilment and resolve operational issues.
• Assist in monitoring sales performance, including the preparation and consolidation of sales reports and data.
• Support the tracking and administration of promotions, campaigns, rebates, claims and other commercial activities where applicable.
• Assist with the coordination of meetings, customer visits, business reviews and sales-related events.
• Maintain proper documentation and filing of commercial agreements, customer correspondence and other relevant records.
• Support the preparation and submission of internal requests, purchase orders, invoices and other administrative documentation.
• Follow up on outstanding actions and ensure timely communication with relevant stakeholders.

Office Administration & Coordination

• Support the smooth day-to-day operations of the Singapore office.
• Act as a key point of contact for general office-related matters and coordinate with relevant internal and external stakeholders.
• Manage office supplies, stationery and pantry requirements, ensuring adequate stock levels are maintained.
• Coordinate with building management, vendors and service providers on office maintenance, repairs and other facilities-related matters.
• Support the administration and coordination of office vendors, including quotations, purchase requests, invoices and payment-related documentation.
• Assist with organising internal meetings, town halls, team activities and company events.
• Support visitor management and ensure meeting rooms and common office areas are appropriately maintained.
• Assist with onboarding arrangements for new employees, including workstation, access cards, equipment and other administrative coordination.
• Support general documentation, filing and record-keeping to ensure information is properly maintained and easily accessible.
• Assist with travel, meeting and other administrative arrangements where required.
• Support the implementation of office policies, procedures and initiatives to maintain an efficient and positive workplace environment.

General Support

• Provide administrative support to the Singapore leadership team and other functions when required.
• Act as a coordination point between the Singapore office and relevant regional or Malaysia-based support teams.
• Support ad hoc projects, reporting and initiatives as assigned.
• Continuously identify opportunities to improve administrative processes, ways of working and overall efficiency.
• Ensure all activities are carried out in accordance with company policies, procedures and compliance requirements.

Qualifications:

· Diploma or Degree in Business Administration, Sales, Management or a related field.

· At least 2–4 years of experience in sales administration, commercial support, office administration or a similar role.

· Experience supporting a sales or commercial team will be an advantage.

· Strong administrative, organisational and coordination skills with excellent attention to detail.

· Comfortable managing multiple tasks and priorities in a fast-paced environment.

· Proficient in Microsoft Office, particularly Excel, PowerPoint and Word.

· Experience with ERP, CRM or other business systems would be an advantage.

· Good communication and interpersonal skills, with the ability to work effectively with stakeholders at different levels.

· A proactive, resourceful and hands-on approach to work.

· Ability to work independently while also being a strong team player.

Core Competencies:

• International. You enjoy to work in a truly global environment and you like to deliver in cross-functional teams;

• Strategic. You have demonstrated strategic thinking, have strong analytical skills and ability to see the big picture;

• Business acumen. You have a proven track record of displaying strong business understanding and you are able to evaluate risks/opportunities making skilled business decisions;

• Team player. You have exceptional collaboration skills, proven ability to form strong cross-functional relationships with varying business partners;

• Good listener and communicator. You have great communication skills and you have the ability to convince, influence and motivate others in a complex matrix organization;

• Self-starter. You are keen for new experience, responsibility and accountability. You are self-driven, problem-solver with a proven track record of delivering great results;

• Agile. You like working in a fast moving environment, being open to new opportunities and evolving priorities and flexible in the way you deliver against strict deadlines and dealing with ambiguity. You manage every shifting priorities;

• Energy. You are passionate about what you do and able to transmit that energy to your team. Challenges are there to be overcome!

Where you'll be:

You will be based in our Singapore office.

Benefits Highlights:

· Flexibility of work hours with hybrid work arrangement

· Discounts on Electrolux products and services.

· Medical & Hospitalization coverage.

As part of Electrolux, we will continuously invest in you and your development. There are no barriers to where your career could take you.

Find out more:

· https://career.electroluxgroup.com/global/en

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About Us

Electrolux Group is a leading global appliance company that has shaped living for the better for more than 100 years.

We reinvent taste, care and wellbeing experiences for millions of people, always striving to be at the forefront of sustainability in society through our solutions and operations.

Under our group of leading appliance brands, including Electrolux, AEG and Frigidaire, we sell household products in around 120 markets every year. In 2023 Electrolux Group had sales of SEK 134 billion and employed 45,000 people around the world.

For more information go to www.electroluxgroup.com.