Sales & Marketing Operations Coordinator (Remote)

Job Description This is a remote position. What We Do At Outsource Access, we help a high-growth US-based accounting, CPA, and fractional CFO advisory firm keep their business-building engine running smoothly . We don’t just update pipelines and post updates—we make sure the founder can stay fully focused on high-level strategy and closing key partnerships while the entire lead and content engine operates seamlessly in the background . How You’ll Make a Difference Fueling the Sales Engine: You will manage pipeline operations end-to-end—from initial lead intake and qualification to tracking workflows in HubSpot—ensuring no prospect falls through the cracks and leadership always has real-time, accurate pipeline reporting . Amplifying Our Message: You will own marketing execution by scheduling content, distributing newsletters, and keeping our editorial calendar on track, turning strategic ideas into consistent, high-impact visibility . Nurturing Key Alliances: You will keep our referral partner programs and networks vibrant by managing outreach cadences, tracking incoming referrals, and coordinating events or webinars that drive strategic growth . Protecting Executive Focus: You will manage meeting coordination, process transcripts, draft critical follow-ups, and handle vendor relations, ensuring the day-to-day operations run flawlessly without requiring the founder's hands-on management . Requirements Is This You? Execution-Focused Operational Master: You thrive on execution rather than pure strategy; you enjoy building, documenting, and following structured processes to keep a fast-paced engine moving forward . Impeccable Professional Communicator: You possess top-tier written and verbal English skills with exceptional business etiquette and editorial judgment, allowing you to confidently draft communications and manage external vendors . Proactive & Accountable Partner: You don't wait to be told what to do. You have strong accountability, high responsiveness, and the organizational grit needed to independently manage multiple cross-functional priorities . Tech-Savvy: You navigate professional platforms with ease. You bring hands-on experience with CRMs (ideally HubSpot) and are completely comfortable working across tools like LinkedIn Sales Navigator, ActiveCampaign, Mailchimp, Canva, Apollo.io, and Google Workspace/Microsoft Office . Benefits Why You’ll Love Being Part of the OAmazing Team You’re not just taking a job — you’re stepping into a role where your growth, security, and peace of mind actually matter. Here is the total package we’ve built for you: Your Wellness & Security Health & Wellness — Covered: You get comprehensive HMO coverage with a top provider so you can focus on work without worrying about medical bills. Security for the “What Ifs”: Our Group Life Insurance benefit gives you added protection — because your future (and your family’s) deserves a safety net. Time to Recharge — Guilt-Free: We support your well-being with paid leave credits that allow you to rest, reset, and show up as your best self — at work and at home. Support You Can Count On: We take care of all government-mandated benefits, so everything is handled properly and on time. Your Financial Rewards Performance Incentives: Bring results — and you’ll see it rewarded. Simple as that. Premium Pay: When you put in the time, we honor it. You receive Overtime Pay for extra miles and Night Differential for supporting the team during late hours. 13th Month Pay: A well-earned bonus to celebrate the results of your year’s effort.