School Operations Coordinator

Job Summary

St. Patrick Catholic School is seeking a highly organized, detail-oriented, and faith-filled individual to serve as School Operations Manager. This position plays an essential role in supporting the daily business and administrative operations of the school, including tuition and financial administration, enrollment and registration, scholarship and financial assistance coordination, and general office management.

The School Operations Manager works closely with school administration and the parish Business Manager to ensure efficient, accurate, and effective operations. The ideal candidate is dependable, proactive, technologically proficient, and comfortable managing financial records and multiple administrative responsibilities. A welcoming and service-oriented approach is essential, as this position regularly interacts with students, families, faculty, and staff.

The successful candidate will demonstrate a strong commitment to the mission of Catholic education and understand that every interaction is an opportunity to serve others with kindness, professionalism, and Christ-like love.

Job Responsibilities

• Oversee the daily business and administrative operations of the school to support efficient and effective school operations.

• Manage tuition billing, payment processing, financial records, and related administrative functions with accuracy and confidentiality.

• Coordinate student enrollment and registration processes, maintaining accurate student and family records.

• Administer scholarship and financial assistance processes, including applications, documentation, communication, and recordkeeping.

• Monitor financial information and assist with reporting, reconciliation, and other financial administrative responsibilities.

• Collaborate with school administration and the parish Business Manager regarding budgeting, financial procedures, and operational needs.

• Maintain and manage multiple software programs and databases to support school operations and ensure accurate information.

• Provide administrative support and assistance to school leadership, faculty, staff, and families as needed.

• Serve as a welcoming and professional point of contact for students, parents, visitors, and members of the school community.

• Communicate clearly and professionally while responding to questions, resolving concerns, and providing assistance.

• Identify opportunities to improve administrative processes, solve problems, and support the overall effectiveness of school operations.

• Maintain confidentiality and handle sensitive student, family, and financial information with discretion.

• Perform other duties as assigned to support the mission and daily operations of St. Patrick Catholic School.

Job Requirements

Education: High school diploma required; associate or bachelor's degree in business administration, accounting, finance, or a related field preferred.

Experience: Previous experience in school administration, office management, accounting, financial administration, or business operations preferred.

Skills and Competencies:

• Strong organizational skills with exceptional attention to detail and accuracy.

• Comfortable working with numbers, billing, tuition, financial records, and administrative reporting.

• Proficiency with technology and the ability to learn and manage multiple software programs and databases.

• Strong communication, interpersonal, and customer service skills.

• Ability to manage multiple priorities, meet deadlines, and work independently.

• Strong problem-solving skills, initiative, and sound judgment.

• Ability to maintain confidentiality when handling sensitive financial and student information.

• Dependable, flexible, and collaborative approach to working with school leadership, parish personnel, families, and staff.

• Ability to build positive relationships and provide a welcoming, professional, and service-oriented experience.