Senior Admin Coordinator

This role is open to candidates based in LATAM, Africa, and Eastern Europe. Please note that as this role supports U.S.-based clients, candidates must be available to work during U.S. business hours aligned with the client’s time zone. Client Overview Our client is a leading provider of third-party logistics (3PL) solutions that helps businesses optimize warehousing, fulfillment, and value-added logistics services. As they continue to grow, they are seeking a highly organized Senior Admin Coordinator to support client operations, maintain accurate reporting, and serve as a key liaison between clients and internal departments. Role Overview As the Senior Admin Coordinator , you will provide administrative and operational support across client accounts while ensuring accurate order processing, reporting, documentation, and project coordination. You'll serve as a key point of contact for client inquiries, collaborate closely with Operations and Client Services teams, and help ensure fulfillment activities run efficiently. This role is ideal for someone who enjoys solving operational challenges, working with data, supporting client success, and maintaining exceptional organization in a fast-paced logistics environment. Location Fully Remote | 9:00 AM – 5:00 PM EST Key Responsibilities Administrative & Operational Support Perform administrative tasks including report generation, document management, filing, email correspondence, and operational record maintenance. Support inventory control, work order processing, and day-to-day operational activities. Maintain accurate client documentation, procedures, and operational records. Client Support & Communication Serve as a primary point of contact for assigned client accounts regarding order status, special projects, inbound receipts, fulfillment, and returns processing. Respond promptly to client inquiries and resolve operational issues through effective communication and collaboration. Participate in Client Satisfaction Team (CST) meetings to better understand client expectations and identify improvement opportunities. Order Processing & Transaction Management Process daily customer orders, including held orders, backorders, drop shipments, and order status updates. Monitor order activity and escalate issues appropriately to internal teams. Ensure order transactions are processed accurately and efficiently. Reporting & Documentation Generate and distribute daily, weekly, and monthly operational reports. Support billing accuracy through proper documentation and reporting. Maintain and update client-specific procedures, SOPs, and project documentation. Project Coordination Support Account Managers and Client Services teams with project setup, execution, quality control, and ongoing operational activities. Coordinate special projects while ensuring timelines and client requirements are met. Collaborate across departments to ensure seamless operational execution. Data Analysis & Process Improvement Research and resolve operational issues by analyzing inventory records, receiving documentation, cycle count results, and order details. Identify opportunities to improve administrative processes and operational workflows. Support continuous improvement initiatives that enhance efficiency and client satisfaction. Qualifications Experience 3+ years of experience in administrative coordination, client services, operations support, or a similar role. Experience working within a 3PL, warehouse, fulfillment, logistics, or supply chain environment is strongly preferred. Experience generating operational reports, supporting business reviews, and coordinating client-facing projects. Experience working with Warehouse Management Systems (WMS) or Business Intelligence (BI) platforms. Skills Strong experience using Microsoft Excel to analyze operational data, generate reports, and support business decision-making. Proficiency with Microsoft Office Suite, including Word, Outlook, and PowerPoint, for documentation and client communication. Strong analytical and problem-solving skills with the ability to investigate operational issues and identify practical solutions. Excellent communication skills with the ability to communicate professionally with both clients and internal stakeholders. Experience working with Warehouse Management Systems (WMS), order processing platforms, or similar operational systems. Strong organizational and time management skills with the ability to manage multiple priorities in a fast-paced environment. Experience documenting operational procedures, maintaining SOPs, and supporting process improvements. Mindset & Attributes Highly organized with exceptional attention to detail. Customer-focused with a proactive and service-oriented mindset. Collaborative team player who communicates effectively across departments. Self-motivated with a strong sense of ownership and accountability. Adaptable and capable of managing changing priorities while maintaining accuracy. What Success Looks Like Client inquiries are resolved quickly and professionally, resulting in high customer satisfaction. Operational reports are accurate, timely, and provide meaningful business insights. Order processing, fulfillment coordination, and documentation are completed accurately with minimal errors. Administrative workflows become more organized and efficient through continuous improvement. Internal teams rely on you as a dependable operational partner who helps keep client operations running smoothly. Opportunity This is an exciting opportunity to join a growing third-party logistics organization where you'll play a vital role in supporting client success and operational excellence. You'll collaborate with cross-functional teams, contribute to continuous process improvements, and help ensure exceptional service across multiple client accounts. Application Process: To be considered for this role these steps need to be followed: Fill in the application form Record a video showcasing your skill sets