Admin & People Coordinator

TGP International WE CREATE, DESIGN AND BUILD AWARD WINNING WORLD-CLASS F&B AND RETAIL BRANDS FOR OUR CLIENTS AND PARTNERS TGP International are a hospitality consultancy based in London and Dubai. We team up with passionate brands, clients and entrepreneurs to make their long-term vision a reality through concept development, creative interior design, graphic design & branding, franchising, advisory & operational services and project management. Some of our clients include: Dubai Expo 2020, Marriott, Hilton, Waldorf Astoria, Harrods, Sushi Samba, Adrift Burger Bar, Nakheel Malls, Selfridges, Time Out Market, FIFA World Cup 2022, The National, and Tashas. Do you have a real passion for food and hospitality? Are you a foodie? Does the idea of creating world-class restaurants, food halls and F&B excite you? As the world’s leading hospitality agency, offering an outstanding 360 degree service to our clients, we are constantly striving to be the best and lead the sector in F&B and hospitality consultancy. We need a driven and creative person to join our fun and dynamic team and have a direct contribution and client exposure on some of the world’s leading projects. POSITION OVERVIEW: The Admin & People Coordinator provides administrative and operational support across TGP International's global offices, ensuring efficient coordination of people processes, leadership administration, meetings, suppliers and day-to-day business operations. The role acts as a central support function for employees and the Leadership Team while helping drive consistency, organisation and operational excellence across the business. Key Responsibilities Leadership Support • Coordinate Leadership Team client meetings and diaries. • Process and monitor Leadership Team expenses and supporting documentation. • Prepare agendas, meeting packs and action trackers. • Coordinate meeting logistics and follow-up actions. • Support follow-up meeting scheduling where actions require further discussion. • Help keep meeting actions visible and updated in Asana where required. People & Administration • Support onboarding and offboarding across business systems and internal platforms. • Set up and maintain user access for business applications such as Asana and Clockify for new and departing employees. • Liaise with IT and department heads to ensure timely provisioning and removal of system access. • Maintain employee records and administrative documentation. • Coordinate travel bookings and general administration. • Support culture initiatives and internal events. • Assist with recruitment coordination and interview scheduling. • Support Cairo team onboarding into TGP systems, processes and culture. Recruitment Support • Coordinate interviews and candidate communications. • Maintain recruitment trackers. • Support onboarding activities for new hires. • Keep recruitment trackers updated with role status, next steps and key dates. Employee Experience • Assist with company culture initiatives. • Coordinate internal events and engagement activities. • Support training and development administration. Administration & Travel • Coordinate travel bookings and itineraries. • Support visa and immigration administration where required. • Manage office administration and supplier coordination. • Support external meeting scheduling across departments. General Business Support • Coordinate meetings across departments. • Assist with document preparation and formatting. • Support translation of presentations and company documents into Arabic where required. • Proofread Arabic versions to ensure tone, meaning and formatting are correct. • Maintain shared records and administrative trackers. • Support adherence to internal processes and IMPACT meeting principles. • Provide ad hoc administrative support across Operations, Advisory, Business Development and Design teams. • Support weekly team project updates where required. • Help reduce repeated admin across 1:1s by keeping shared trackers up to date and looking at new workflows that can be supported with AI. Requirements • Bachelor's Degree. • 2–5 years' experience in HR coordination, administration or office management. • Excellent communication skills in English and Arabic. • Strong organisational skills. • High level of confidentiality and professionalism. • Confident using Microsoft Office, Asana and shared document systems. • Comfortable working with teams across different locations.