Senior Administrative Assistant

LCSWMA is seeking an Senior Administrative Assistant to join our team!

The Senior Administrative Assistant provides high-level administrative, operational, and project coordination support across LCSWMA, serving as a trusted partner in office operations, Board administration, legal support functions, and designated administrative projects. The ideal candidate is highly organized, proactive, professional, and capable of exercising sound judgment with minimal supervision. This role offers opportunities for expanded responsibility through project coordination, Board and governance support, process improvement efforts, and leadership of complex administrative functions.

LCSWMA employees must perform all work within Environmental Management System policies to ensure compliance with the procedures.
LCSWMA employees are required to follow all LCSWMA safety policies and procedures.
This position provides the opportunity for remote work.

Key Responsibilities:

• Serve as backup to the Administrative Assistant by answering phones, monitoring the front entrance, greeting guests, and handling daily deliveries and mail.
• Provide administrative and office support in alignment with administrative priorities.
• Coordinate office operations, including administrative supply inventory management, ordering, vendor coordination, facility-related administrative support, and workplace organization activities.
• Provide administrative support to the Executive Administration Manager including coordination of monthly Board meetings, confidential legal support activities, assigned projects, and other sensitive administrative functions.
• Serve as backup to the Open Records Officer as needed, including receiving, tracking, and coordinating responses to open records requests.
• Maintain professionalism, discretion, and confidentiality when handling sensitive administrative, Board, legal and open records matters.
• Serve as a resource and subject matter expert for administrative processes, procedures, and systems, providing guidance and support to administrative team members as appropriate.
• Identify opportunities to improve administrative processes and efficiencies.
  

Education, Training, Certification or Experience:

• 5+ years of experience in an administrative, office coordination, or similar role.
• Associate degree in Business Administration, Office Administration, or related field preferred.
• Experience supporting leadership, boards, committees, meetings, projects, or other organizational initiatives preferred.
• Experience handling confidential or sensitive information and exercising discretion in a professional environment preferred.
• Current Pennsylvania Notary Public commission preferred; ability to obtain and maintain commission within six months of hire required.

Technical & Behavioral Competencies:

• Solid business acumen and professional communication skills.
• Highly proficient in Microsoft Office Suite, meeting support technology, and general office systems.
• Strong organizational, coordination, and communication skills with the ability to manage competing priorities and deadlines.
• Excellent reading comprehension, writing, math, and attention to detail.
• Personable with a customer-service mindset.
• Able to exercise sound judgment and discretion when handling confidential information.
  

We are an equal opportunity employer and welcome all qualified candidates to apply. Salary is dependent on years of experience.