Senior Biological Sample Management Specialist

Job Title: Senior Biological Sample Management Specialist

Location: United Arab Emirates (Remote)

Employment Type: Full-Time

Work Arrangement: 100% Remote — Work From Home

Level: Senior

About the Role

We are seeking an experienced Senior Biological Sample Management Specialist to oversee the coordination, governance, documentation, and quality oversight of biological sample management activities. This role focuses on sample lifecycle tracking, inventory data management, chain-of-custody documentation, storage monitoring records, sample traceability, and compliance support across research, clinical, and laboratory environments.

The successful candidate will provide remote technical and administrative oversight, review sample management records, monitor data integrity, assess process compliance, and coordinate with laboratory, clinical research, biobanking, logistics, and quality teams. The position is fully remote and requires strong knowledge of biological sample governance, laboratory documentation, biosafety principles, and quality management practices.

Key Responsibilities

• Oversee digital records and tracking processes for biological samples throughout their lifecycle, from collection documentation to storage, transfer, use, and final disposition.
• Review sample inventories, tracking databases, accession records, and electronic laboratory management records for accuracy and completeness.
• Monitor chain-of-custody documentation, sample identification records, labeling information, and traceability controls.
• Support the development and maintenance of standard operating procedures, sample management guidelines, and documentation standards.
• Review sample receipt, processing, storage, shipment, and transfer records to identify discrepancies or gaps requiring investigation.
• Monitor available temperature records, storage condition logs, alarm reports, and equipment monitoring data, escalating deviations to responsible laboratory personnel.
• Coordinate remotely with qualified laboratory teams, clinical research staff, biobank personnel, and logistics providers to support sample management workflows.
• Assess compliance with applicable quality standards, research protocols, biosafety requirements, and sample handling procedures.
• Review sample integrity documentation, deviation reports, non-conformance records, and corrective and preventive action (CAPA) plans.
• Support risk assessments related to sample identification, traceability, storage conditions, transport documentation, and data integrity.
• Monitor sample inventory status, utilization trends, expiry or retention timelines, and records of authorized sample disposal.
• Support audits, inspections, research documentation reviews, and quality assurance assessments involving biological sample management.
• Prepare sample inventory reports, reconciliation summaries, quality metrics, and management updates.
• Identify opportunities to improve sample tracking systems, electronic records, workflow controls, and documentation accuracy.
• Maintain confidentiality and appropriate access controls for sensitive research, clinical, and donor-related sample information.
• Monitor relevant regulatory guidance, research requirements, and industry best practices related to biological sample management.

Qualifications and Experience

• Bachelor's degree in Biomedical Science, Biology, Biotechnology, Life Sciences, Laboratory Science, or a related discipline.
• Significant experience in biological sample management, biobanking, clinical research operations, laboratory quality management, or specimen administration.
• Strong understanding of biological sample lifecycle management, sample traceability, chain of custody, inventory control, and documentation practices.
• Knowledge of Good Laboratory Practice (GLP), Good Clinical Practice (GCP), relevant biosafety principles, and applicable quality management requirements.
• Familiarity with laboratory information management systems (LIMS), electronic data capture platforms, sample tracking databases, and document management systems.
• Understanding of sample storage requirements, temperature monitoring records, transport documentation, and sample integrity controls.
• Experience reviewing laboratory records, sample reconciliation reports, deviation documentation, and quality assurance evidence.
• Knowledge of confidentiality, data protection, research ethics, and appropriate handling of sensitive biological and clinical information.
• Strong analytical, organizational, and documentation skills, with attention to detail and data accuracy.
• Excellent communication and stakeholder coordination skills.
• Ability to work independently, manage multiple priorities, and collaborate effectively in a fully remote environment.
• Relevant certifications or professional training in biobanking, laboratory quality management, biosafety, clinical research, or GLP are advantageous.

What We Offer

• 100% remote working arrangement with work-from-home flexibility.
• Full-time professional opportunity in biological sample governance and laboratory quality support.
• Exposure to research, clinical, and biobanking sample management processes.
• Opportunities to contribute to traceability improvements, data integrity, and quality management initiatives.
• Collaboration with multidisciplinary laboratory, research, clinical, and compliance teams.
• Professional development and opportunities to expand specialist expertise.

How to Apply

Interested candidates should submit an updated CV highlighting their biological sample management experience, laboratory systems knowledge, quality assurance capabilities, and relevant professional qualifications.

Application Subject: Application – Senior Biological Sample Management Specialist (UAE Remote)

Candidates should confirm applicable employment arrangements, residency requirements, and work authorization before accepting an offer.

• Operational and regulatory note: This position is designed for remote sample management oversight, digital inventory analysis, documentation review, traceability monitoring, quality reporting, and virtual coordination. Physical sample collection, receipt, labeling, packaging, processing, testing, storage, transfer, transport, disposal, temperature verification, and laboratory equipment operation must be performed by appropriately trained and qualified local personnel in suitable facilities. Clinical assessments, research subject decisions, biosafety determinations, sample release or disposal approvals, regulated transport declarations, ethics approvals, formal regulatory submissions, and statutory quality sign-offs must be performed or authorized by appropriately qualified and designated professionals in accordance with applicable laws, research protocols, and biosafety requirements.