Senior Bookkeeper

We are hiring a remote, Philippines-based Bookkeeper to own the books for two entities. You will keep both sets of books clean and current, report on both an accrual and a cash basis, and build the forecasts leadership uses to plan.

This is a hands-on role with real ownership. Candidates with direct experience in US bookkeeping and accounting practices will be strongly preferred.

• Location: Remote (Philippines)
• Type: Full-time
• Hours: Overlap required with Hong Kong business hours (see Working arrangement)
• Reports to: CEO

Key responsibilities

Bookkeeping and reconciliation

• Record, categorize and reconcile all transactions for the US and other entities
• Complete monthly bank, credit card and payment-processor reconciliations for both entities
• Clean up and reconcile large volumes of backdated transactions, including in industries new to you, by researching vendors, documenting categorization logic and flagging uncertain items
• Maintain a clear chart of accounts and consistent coding rules across entities

Multi-entity and dual-basis reporting

• Maintain books on an accrual basis and produce cash-basis views as required
• Track and reconcile intercompany transactions between the HK and US entities
• Handle multi-currency transactions and related FX adjustments
• Prepare monthly financial statements (P&L, balance sheet, cash flow) for each entity, plus a consolidated view

AR, AP and aging

• Manage invoicing, collections follow-up and vendor payments
• Produce and review AR and AP aging reports and escalate overdue items
• Manage accruals, prepaids and deferred revenue at month-end

Forecasting

• Build and maintain a rolling cash flow forecast (e.g. 13-week) and monthly budget vs. actuals
• Explain variances and the assumptions behind each forecast

US compliance support

• Track sales and use tax exposure and support filings with our CPA
• Understand how our entity structures affects bookkeeping, owner payments and year-end
• Prepare clean, tax-ready books and support schedules for the CPA at year-end

Communication

• Send a concise daily update: what was completed, what is in progress, blockers, and items that need a decision
• Ask the right questions early and document processes so the books are auditable
  

Required qualifications

• 6+ years of professional bookkeeping experience
• Hands-on experience with US bookkeeping and accounting practices for US-based clients or employers
• Strong working knowledge of accrual vs. cash basis accounting and when each applies
• Advanced proficiency in QuickBooks Online
• Experience preparing monthly financial statements and AR/AP aging reports
• Proven record reconciling high transaction volumes, including backdated cleanup projects
• Experience building cash flow forecasts or budgets, with a clear, explainable method
• Strong Excel / Google Sheets skills
• Clear, structured written English and a habit of proactive daily communication

Preferred qualifications

• Experience with multi-entity or multi-jurisdiction books
• Familiarity with US sales and use tax rules (CPA license not required)
• Prior in-house experience, or a clear view of how in-house differs from agency work
• Exposure to a range of industries, such as e-commerce, SaaS, agencies or professional services
• Degree in accounting, finance or a related field

Working arrangement

• Hours: Day shifts in the Philippines
• Setup: Reliable high-speed internet, a dedicated workspace and a backup plan for power outages (UPS, generator or backup location)
• Team: You may be the sole bookkeeper on the account, working directly with leadership and our external CPA
• Tools: QuickBooks Online, Google Workspace, and our communication tools