Senior Bookkeeper (Property & Mortgage Finance)

Position: Senior Bookkeeper (Property & Mortgage Finance) Salary: 1800 to 2300 AUD per month Working Hours & Conditions: Mondays to Fridays; 9:00 AM- 6:00 PM AEST Holidays : Australian Holidays and/or PH Holidays OVERVIEW: The company is looking for an experienced Senior Bookkeeper to become a key member of the finance team. This is a senior role requiring someone with direct experience in the Australian mortgage broking industry — including commission reconciliation, SMSF bookkeeping, and property investment portfolio management — alongside a strong working knowledge of Philippine accounting practices and statutory requirements. The right candidate will take ownership of the finance function and operate with a high degree of autonomy while collaborating closely with the Director, external accountants, and advisers across both Australia and the Philippines. RESPONSIBILITIES Liaise internally with the Director and Operations Manager; and externally with external accountants, financial advisers, lenders, and aggregators across Australia and the Philippines. Australian Business Bookkeeping Manage day-to-day bookkeeping across multiple Australian business entities, including general ledger maintenance and chart of accounts management. Perform daily and monthly bank reconciliations, manage accounts payable and receivable, and process payroll and superannuation. Assist with BAS preparation, GST compliance, and cash flow monitoring. Prepare monthly management reports, financial statements, and budgeting and forecasting support. Liaise with external accountants and financial advisers to ensure records are accurate, compliant, and up to date. Mortgage Brokerage Financial Administration Reconcile lender commission payments, trail commissions, and aggregator commission statements. Assist with settlement financial reporting and business performance reporting. Prepare financial information and KPI reports for management and external accountants. SMSF Bookkeeping Record and reconcile SMSF-related transactions and investment accounts. Assist with SMSF property purchase accounting and prepare documentation for accountants. Maintain accurate SMSF records to meet compliance requirements. Property Portfolio Management Manage bookkeeping across multiple investment properties and property entities, including loan account reconciliations and rental income and expense tracking. Track equity and loan balances and prepare financial reports across multiple property entities. Assist accountants during end-of-financial-year (EOFY) processes. Philippine Entity Bookkeeping Manage bookkeeping records for the Philippine entity, including accounts payable, accounts receivable, and bank reconciliations. Support local payroll administration and work alongside Philippine accountants on financial reporting and compliance. Assist with BIR-related documentation and statutory requirements as required. Prepare monthly financial reports for management and ensure accurate financial reporting across both the Australian and Philippine entities. QUALIFICATIONS: Minimum 5 years of bookkeeping experience, with at least 2 years supporting Australian businesses Previous experience working within an Australian mortgage brokerage — including commission reconciliation, trail commissions, and settlement processes Proven experience working with Self-Managed Super Funds (SMSFs) Experience managing property investment portfolios and bookkeeping across multiple property entities Demonstrated experience bookkeeping for a Philippine entity, including Philippine accounting practices, payroll, and statutory reporting (BIR) Strong understanding of Australian accounting standards, GST, BAS, payroll, and superannuation Experience managing multiple entities across different jurisdictions Excellent reconciliation, financial reporting, and attention to detail Strong written and verbal English communication skills Ability to work autonomously while collaborating with stakeholders across Australia and the Philippines TOOLS & SYSTEMS (NON-NEGOTIABLE): Xero — essential Microsoft Excel — advanced proficiency required PREFERRED SKILLS (NICE TO HAVE): Experience with MYOB, QuickBooks Online, Dext / Hubdoc, Google Workspace, or Microsoft 365 Experience with mortgage industry software, commission reconciliation platforms, or aggregator reporting systems