Senior Business Manager - Pharmacy Systems, Outcomes & Policy, Retzky College of Pharmacy

Senior Business Manager - Pharmacy Systems, Outcomes & Policy, Retzky College of Pharmacy

Hiring Department: Pharmacy Syst, Outcomes &Policy

Location: Chicago, IL USA

Requisition ID: 1043270

FTE: 1

Work Schedule: Monday - Friday, 8:30AM - 4:30PM

Shift: Days

# of Positions: 1

Workplace Type: Hybrid

Salary Range (commensurate with experience): $95,000.00 - 105,000.00 / Annual Salary

About the University of Illinois Chicago

UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.

This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

Under administrative direction, performs professional-level business and administrative functions supporting departmental operations. Responsibilities include financial and budget administration, human resources and payroll transactions, sponsored research and grant administration, departmental operations, data analysis, and coordination of departmental programs and activities.

Duties & Responsibilities:

• Provides professional business and administrative support to the Department Head, faculty, and Director of Administrative Operations. Assists with departmental financial administration, including budget monitoring and reconciliation, financial reporting and analysis, expenditure review, purchasing and procurement, travel arrangements and reimbursements, and related business processes. Serves as a resource to faculty and staff regarding departmental and University business procedures.
• Initiates, reviews, coordinates, and routes human resources and payroll transactions and related processes. Responsibilities include employment and appointment transactions, payroll administration and problem resolution, recruitment and search processes, search waivers, job descriptions, and other assigned HR administrative functions. Serves as a departmental resource regarding established HR and payroll procedures.
• Assists faculty members and principal investigators with the administrative preparation and submission of sponsored research proposals, including development and review of grant and contract budgets and coordination of required proposal documentation. Assists with planning, coordinating, and monitoring research administration activities and departmental procedures designed to support compliance with applicable University, sponsor, grant, and contract requirements. Coordinates with principal investigators, departmental leadership, and appropriate University offices on sponsored research administrative matters.
• Coordinates general departmental operations and administrative activities, including supplies and departmental resources, records and report processing, facilities coordination, office and conference room equipment, meeting arrangements, calendars, directories, and other operational needs. Coordinates with faculty, staff, and University units to support effective day-to-day departmental operations.
• Compiles, analyzes, evaluates, and summarizes financial, human resources, research administration, and operational data and information. Prepares reports and other materials to support departmental decision-making. Assists the Director, Department Head, and other senior staff in developing and implementing departmental policies, procedures, and operational improvements.
• Represents and coordinates working relationships of PSOP on appropriate committees and serves as a liaison with University units and other stakeholders. Serves as a resource and referral point for departmental programs and coordinates administrative logistics for department activities, including seminars, recruitment activities, meetings, and special events.
• Perform other related duties and participate in special projects as assigned.

Minimum Qualifications Required:

1. 1. Bachelor’s degree in accountancy, business administration, management, or a closely related field.
   
   OR
   
   
   2. Three (3) years (36 months) of work experience in accounting, business administration, fiscal management, or closely related experience.
   
   OR
   
   
   3. A combination of such education and/or work experience above totaling three (3) years (36 months), as measured by the following conversion table or its proportional equivalent:
      • 30 semester hours equals one (1) year (12 months)
      • 60 semester hours or an Associate’s Degree equals eighteen months (18 months)
      • 90 semester hours equals two (2) years (24 months)
AND


2. Two (2) years (24 months) of work experience in accounting, business administration, financial operations, fiscal management, or closely related experience, including one (1) year (12 months) of which is at a supervisory or administrative level.

NOTE: A Master’s Degree in an area consistent with the duties of the position may be substituted for one (1) year (12 months) of work experience.

Preferred Qualifications:

• Experience in higher education or a similarly complex organization
• Budget administration and financial reporting
• Sponsored research or grant administration
• HR/payroll or recruitment processes
• Proficiency with Microsoft Excel
• Strong organizational, analytical, written communication, and problem-solving skills.

To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.

Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.