Senior Buyer
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Mission: Deliver the World’s Best Luxury Beauty Buying Experience
Job Title: Senior Buyer
Company: Cos Bar Retail
Location: Corporate – Remote
Reports To: Senior Vice President of Strategy
Classification: Non-Exempt
Number of Direct Reports:0
MAIN JOB OBJECTIVE
The Buyer is responsible for developing and executing brand strategies to drive sales, maximize margin, optimize inventory productivity, and enhance customer engagement. This role manages brand relationships, purchasing, and company assortment communication across assigned categories, ensuring alignment with business objectives, store/digital optimization & customer needs.
The Buyer partners closely with Planning, Marketing, E-Commerce, and Store Operations to execute merchandise strategies, analyze business performance, manage inventory levels, and support successful product launches. This role utilizes sales trends, financial analysis, and market insights to make informed buying decisions, identify opportunities for growth, and improve overall category performance.
Reporting to the Sr. Director of Buying, the Buyer is responsible for the day-to-day management of assigned categories, including assortment development, purchase order execution, vendor communication, and financial performance. The role requires strong analytical skills, business acumen, attention to detail, and cross-functional collaboration to support sales and profitability goals while delivering a compelling product assortment that meets customer expectations.
ESSENTIAL DUTIES AND JOB RESPONSIBILITIES
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Business Management & Analysis
Analyze sales, inventory, margin, productivity, and trend performance to identify business risks, opportunities, and actionable recommendations.
Monitor brand and product performance and recommend replenishment, returns (RTVs), product swaps, inventory transfers, and exit strategies as appropriate.
Prepare weekly business updates and provide recommendations to the Sr. Director of Buying by Monday in preparation for Tuesday's business review.
Support Open-to-Buy (OTB) planning, forecasting, and inventory management processes.
Prepare and submit purchase orders for assigned brands, as directed by the Sr. Director of Buying.
Prepare weekly, monthly, and seasonal business recaps, including key performance insights and recommended actions.
Participate in forecasting and inventory planning discussions with Planning and the Senior Team.
Job Title: Senior Buyer
Company: Cos Bar Retail
Location: Corporate – Remote
Reports To: Senior Vice President of Strategy
Classification: Non-Exempt
Number of Direct Reports:0
MAIN JOB OBJECTIVE
The Buyer is responsible for developing and executing brand strategies to drive sales, maximize margin, optimize inventory productivity, and enhance customer engagement. This role manages brand relationships, purchasing, and company assortment communication across assigned categories, ensuring alignment with business objectives, store/digital optimization & customer needs.
The Buyer partners closely with Planning, Marketing, E-Commerce, and Store Operations to execute merchandise strategies, analyze business performance, manage inventory levels, and support successful product launches. This role utilizes sales trends, financial analysis, and market insights to make informed buying decisions, identify opportunities for growth, and improve overall category performance.
Reporting to the Sr. Director of Buying, the Buyer is responsible for the day-to-day management of assigned categories, including assortment development, purchase order execution, vendor communication, and financial performance. The role requires strong analytical skills, business acumen, attention to detail, and cross-functional collaboration to support sales and profitability goals while delivering a compelling product assortment that meets customer expectations.
ESSENTIAL DUTIES AND JOB RESPONSIBILITIES
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Business Management & Analysis
Analyze sales, inventory, margin, productivity, and trend performance to identify business risks, opportunities, and actionable recommendations.
Monitor brand and product performance and recommend replenishment, returns (RTVs), product swaps, inventory transfers, and exit strategies as appropriate.
Prepare weekly business updates and provide recommendations to the Sr. Director of Buying by Monday in preparation for Tuesday's business review.
Support Open-to-Buy (OTB) planning, forecasting, and inventory management processes.
Prepare and submit purchase orders for assigned brands, as directed by the Sr. Director of Buying.
Prepare weekly, monthly, and seasonal business recaps, including key performance insights and recommended actions.
Participate in forecasting and inventory planning discussions with Planning and the Senior Team.
Vendor Partnership & Relationship Management
Build and maintain productive, professional relationships with brand partners and vendors.
Manage day-to-day vendor communication, requests, and follow-up in a timely and professional manner.
Coordinate with vendors on assortment planning, product launches, marketing opportunities, inventory flow, and operational requirements.
Communicate launch timelines, purchase order requirements, delivery expectations, and other key business needs.
Exercise sound business judgment and professionalism in all vendor interactions.
Represent the company effectively during vendor meetings, market appointments, and business discussions.
Prepare relevant sales data, product information, and business insights for vendor meetings and business reviews.
Assortment Planning & Product Selection
Identify and recommend new brands, products, and launch opportunities for review and approval by the Sr. Director of Buying and Senior Team before committing Open-to-Buy dollars.
Analyze product and brand performance to recommend opportunities to grow, maintain, reduce, or exit assortments.
Participate in market appointments, vendor meetings, and product reviews, ensuring appropriate preparation, analysis, and follow-up.
Exercise sound judgment within established buying authority and seek direction or approval when decisions fall outside the assigned scope.
Communicate assortment recommendations, key decisions, and potential business impacts to the Sr. Director of Buying and relevant cross-functional partners.
Execute approved assortment strategies, product updates, and brand changes in buying systems.
New Brand & Product Launch Execution
Maintain brand and item setup, purchase order submission, and delivery dates.
Monitor launch performance and prepare post-launch analysis with recommendations for future launches and assortment decisions.
Build and maintain productive, professional relationships with brand partners and vendors.
Manage day-to-day vendor communication, requests, and follow-up in a timely and professional manner.
Coordinate with vendors on assortment planning, product launches, marketing opportunities, inventory flow, and operational requirements.
Communicate launch timelines, purchase order requirements, delivery expectations, and other key business needs.
Exercise sound business judgment and professionalism in all vendor interactions.
Represent the company effectively during vendor meetings, market appointments, and business discussions.
Prepare relevant sales data, product information, and business insights for vendor meetings and business reviews.
Assortment Planning & Product Selection
Identify and recommend new brands, products, and launch opportunities for review and approval by the Sr. Director of Buying and Senior Team before committing Open-to-Buy dollars.
Analyze product and brand performance to recommend opportunities to grow, maintain, reduce, or exit assortments.
Participate in market appointments, vendor meetings, and product reviews, ensuring appropriate preparation, analysis, and follow-up.
Exercise sound judgment within established buying authority and seek direction or approval when decisions fall outside the assigned scope.
Communicate assortment recommendations, key decisions, and potential business impacts to the Sr. Director of Buying and relevant cross-functional partners.
Execute approved assortment strategies, product updates, and brand changes in buying systems.
New Brand & Product Launch Execution
Maintain brand and item setup, purchase order submission, and delivery dates.
Monitor launch performance and prepare post-launch analysis with recommendations for future launches and assortment decisions.
Cross-Functional Collaboration
Collaborate with Planning on forecasts, inventory flow, replenishment, purchase orders, and Open-to-Buy management.
Partner with Store Operations to communicate product launch details, assortment changes, delivery timing, and other store-level execution requirements.
Communicate updates, address outstanding questions, and follow through on cross-functional action items to ensure timely execution.
Maintain alignment with the Sr. Director of Buying and relevant stakeholders on key business decisions, timelines, and executional priorities.
Item Management & Assortment Governance
Maintain accurate item master data across assigned brands and categories.
Execute new item setup, item maintenance, SKU lifecycle updates, pricing changes, promotional setup, and assortment transitions.
Ensure data accuracy and consistency across buying systems, inventory systems, E-Commerce platforms, and reporting tools.
Coordinate product launches, discontinuations, promotional updates, and assortment changes with relevant cross-functional teams.
Identify and resolve item setup, inventory, pricing, and assortment discrepancies in a timely manner.
Maintain accurate documentation and follow established processes and standards for item management and data integrity.
Identify opportunities to improve item management processes, documentation, and system accuracy.
Team Development & Systems Training
Provide day-to-day guidance and support to the Assistant Buyer on buying systems, item setup, purchase order processes, and operational procedures.
Share knowledge and provide training on item maintenance, purchase order management, vendor communication, reporting, inventory management, and related workflows.
Support the onboarding and ongoing development of the Assistant Buyer through knowledge sharing, process guidance, and constructive feedback.
Reinforce departmental standards for accuracy, documentation, communication, and process adherence.
Serve as a resource for buying systems and item management processes to support consistent and efficient execution across the team.
Operational Excellence
Manage multiple priorities, projects, and deadlines while maintaining accuracy and consistent follow-through.
Ensure accurate pricing, purchase order submission and uploads, inventory flow, and item and assortment maintenance for assigned brands.
Execute purchase order management and inventory coordination in partnership with Planning and vendors.
Maintain attention to detail across all buying, merchandising, and operational activities.
Follow established buying processes, approval requirements, and internal controls.
Identify and recommend process improvements that enhance operational efficiency, accuracy, and consistency across buying functions.
Supervisory Responsibility
None
Work Environment
This job operates in a corporate office environment. This role is fully remote. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to talk and hear. This position is very active and requires standing, walking, bending, kneeling, stooping, and crouching all day. The employee must frequently lift and/or move items over 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
Position Type/Expected Hours of Work
This is a full-time exempt position, and hours of work and days may vary depending upon business needs. This position regularly requires long hours and frequent weekend work not limited to holidays.
Travel
This position may require some travel based on business needs.
AAP/EEO Statement
Cos Bar Retail provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Cos Bar complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Cos Bar Retail expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Cos Bar’s employees to perform their job duties may result in discipline up to and including discharge.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
PRINCIPAL SKILLS, KNOWLEDGE, AND PERSONAL ATTRIBUTES REQUIRED
Education:
College Degree or equivalent
Work Experience:
5+ years of retail buying, merchandising, planning, or related experience.
Beauty, luxury, fashion, or specialty retail experience preferred.
Strong analytical and financial acumen.
Advanced Excel and reporting skills.
Excellent organizational and project management abilities.
Strong written and verbal communication skills.
Reliability, consistency and ability to manage multiple priorities in a fast-paced environment.
Demonstrated ability to take direction from the Senior Team as well as take ownership and drive results.
COMPETENCIES REQUIRED
High proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel)
Ability to demonstrate logical thinking and problem- solving skills
Ability to develop strong, synergistic relationships across multiple departments
Strong multitasking, prioritization and organizational skills
Ability to work well with any personality type
Capable self-starter with the ability to give constructive criticism, encourage teammates and celebrate team successes
Capable of making tight deadlines
Strong analytical skills and an understanding of numbers/retail math
Understanding of industry trends and market awareness
Collaborate with Planning on forecasts, inventory flow, replenishment, purchase orders, and Open-to-Buy management.
Partner with Store Operations to communicate product launch details, assortment changes, delivery timing, and other store-level execution requirements.
Communicate updates, address outstanding questions, and follow through on cross-functional action items to ensure timely execution.
Maintain alignment with the Sr. Director of Buying and relevant stakeholders on key business decisions, timelines, and executional priorities.
Item Management & Assortment Governance
Maintain accurate item master data across assigned brands and categories.
Execute new item setup, item maintenance, SKU lifecycle updates, pricing changes, promotional setup, and assortment transitions.
Ensure data accuracy and consistency across buying systems, inventory systems, E-Commerce platforms, and reporting tools.
Coordinate product launches, discontinuations, promotional updates, and assortment changes with relevant cross-functional teams.
Identify and resolve item setup, inventory, pricing, and assortment discrepancies in a timely manner.
Maintain accurate documentation and follow established processes and standards for item management and data integrity.
Identify opportunities to improve item management processes, documentation, and system accuracy.
Team Development & Systems Training
Provide day-to-day guidance and support to the Assistant Buyer on buying systems, item setup, purchase order processes, and operational procedures.
Share knowledge and provide training on item maintenance, purchase order management, vendor communication, reporting, inventory management, and related workflows.
Support the onboarding and ongoing development of the Assistant Buyer through knowledge sharing, process guidance, and constructive feedback.
Reinforce departmental standards for accuracy, documentation, communication, and process adherence.
Serve as a resource for buying systems and item management processes to support consistent and efficient execution across the team.
Operational Excellence
Manage multiple priorities, projects, and deadlines while maintaining accuracy and consistent follow-through.
Ensure accurate pricing, purchase order submission and uploads, inventory flow, and item and assortment maintenance for assigned brands.
Execute purchase order management and inventory coordination in partnership with Planning and vendors.
Maintain attention to detail across all buying, merchandising, and operational activities.
Follow established buying processes, approval requirements, and internal controls.
Identify and recommend process improvements that enhance operational efficiency, accuracy, and consistency across buying functions.
Supervisory Responsibility
None
Work Environment
This job operates in a corporate office environment. This role is fully remote. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to talk and hear. This position is very active and requires standing, walking, bending, kneeling, stooping, and crouching all day. The employee must frequently lift and/or move items over 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
Position Type/Expected Hours of Work
This is a full-time exempt position, and hours of work and days may vary depending upon business needs. This position regularly requires long hours and frequent weekend work not limited to holidays.
Travel
This position may require some travel based on business needs.
AAP/EEO Statement
Cos Bar Retail provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Cos Bar complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Cos Bar Retail expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Cos Bar’s employees to perform their job duties may result in discipline up to and including discharge.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
PRINCIPAL SKILLS, KNOWLEDGE, AND PERSONAL ATTRIBUTES REQUIRED
Education:
College Degree or equivalent
Work Experience:
5+ years of retail buying, merchandising, planning, or related experience.
Beauty, luxury, fashion, or specialty retail experience preferred.
Strong analytical and financial acumen.
Advanced Excel and reporting skills.
Excellent organizational and project management abilities.
Strong written and verbal communication skills.
Reliability, consistency and ability to manage multiple priorities in a fast-paced environment.
Demonstrated ability to take direction from the Senior Team as well as take ownership and drive results.
COMPETENCIES REQUIRED
High proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel)
Ability to demonstrate logical thinking and problem- solving skills
Ability to develop strong, synergistic relationships across multiple departments
Strong multitasking, prioritization and organizational skills
Ability to work well with any personality type
Capable self-starter with the ability to give constructive criticism, encourage teammates and celebrate team successes
Capable of making tight deadlines
Strong analytical skills and an understanding of numbers/retail math
Understanding of industry trends and market awareness
