Senior Collateral Administration Specialist - Trade Management

At BBH, Partnership is more than a form of ownership—it’s our approach to business and relationships. We know that supporting your professional and personal goals is the best way to help our clients and advance our business. We take that responsibility seriously. With a 200-year legacy and a shared passion for what’s next, this is the right place to build a fulfilling career.

Location: Kraków

Hybrid model: Hybrid model 3 days per week in the office /2 days for a parent of a child up to 4 years old

About the team:

Brown Brothers Harriman is currently recruiting a Senior Collateral Administration Specialist to join our Trade Management division. In this role, you will support daily collateral administration activities and provide high-quality service to internal and external clients. You will collaborate with clients, counterparties and global internal teams to monitor operational activity, investigate discrepancies and ensure the timely resolution of outstanding items. As a Senior Specialist, you will also support the Supervisor in coordinating daily priorities, maintaining quality standards, reviewing selected work and providing guidance to less experienced team members.

In our team, you will be responsible for:

• Perform and oversee daily collateral administration activities in line with procedures, controls and client requirements
• Monitor operational queues, communications and outstanding collateral items
• Investigate discrepancies and exceptions, coordinating their resolution with relevant parties
• Ensure daily quality, completeness and timeliness standards are met.
• Support the prioritization of daily activities and effective handovers between global teams
• Review selected work completed by other team members.
• Identify, document and escalate operational errors, control gaps and potential risk exposures
• Provide professional and timely responses to clients, counterparties and internal stakeholders
• Prepare and review operational and management reports.
• Support the Supervisor with workload coordination, operational controls and issue management
• Provide guidance and backup support to other team members.
• Participate in client onboarding, testing, process migrations and change initiatives
• Identify opportunities to improve operational efficiency, controls and service quality
• Maintain accurate procedures and process documentation

What we’re looking for:

• Bachelor’s degree or equivalent relevant professional experience
• At least 1 to 2 years of experience in collateral operations, custody, securities processing, trade operations or another relevant financial-services function
• Understanding of custody, securities servicing, trade management or collateral administration processes
• Strong analytical, investigation and problem-solving skills
• Strong written and verbal communication skills in English
• Ability to identify operational risks and escalate potential exposure appropriately
• Strong organizational skills, attention to detail and ability to manage competing priorities
• Ability to meet deadlines and work effectively under pressure.
• Ability to work independently and within a global team
• Proactive and self-motivated approach to operational issues and process improvements

Nice to have:

• Previous experience in collateral administration or collateral operations
• Understanding of collateral movements, margin requirements, settlement or exception management
• Experience with reconciliations, operational queues, control reports or outstanding-item monitoring
• Experience communicating directly with clients or counterparties.
• Participation in client onboarding, operational testing, system implementation or process migration
• Experience providing operational guidance or backup support to other team members

What we offer:

• To encourage cultural awareness and philanthropy, BBHers have 1 Culture Celebration Day and 1 Community Service Day in addition to their paid standard vacation allowance
• Private medical care
• Life Insurance
• Employee Assistance Program - offering independent and confidential counselling services for you and your family. You can get support for topics including family, marriage and relationships, finances, and legal issues.
• Professional trainings and qualification support
• Wellbeing Program
• Online Social Fund benefit platform
• Social, sport and integration events

We value diverse experiences. We value diverse experiences and transferrable skillsets. If your career hasn’t followed a traditional path, includes alternative experiences, or doesn’t meet every qualification or skill listed in the job description, please do go ahead and apply.

About BBH:

Brown Brothers Harriman (BBH) is a premier global financial services firm, known for premium service, specialist expertise, technology solutions and partnership approach to client management. Across Investor Services and Capital Partners, we work with an enviable roster of sophisticated clients who make BBH their first call when they are tackling their hardest challenges. Delivering for our clients and each other energizes us.

We believe that how we do our work is just as important as what we do. We are relentless problem solvers who know our best ideas come from collective debate and development—so we are never possessive about our ideas. Every day we come together as a diverse community of smart and caring people to deliver exceptional service and expert advice—creating success that lasts. No matter where you sit in the organization, everyone is empowered to contribute their ideas. BBHers can pick up the phone and call any colleague, and they are happy to help. Expanding your impact beyond your daily role is part of how we operate as trusted partners to one another.

We believe stability is a competitive advantage, but being stable means having the knowledge, skill, and discipline to evolve, often—pushing the boundaries of innovation. As a private partnership, every investment we make is in the relationships, technologies, products and development we believe are in the long-term interests of our clients and our people. Our long-tenured leaders are experts in their areas and are actively involved in the day-to day business, taking the time to provide guidance and mentoring to build the next generation of BBHers. Because we know, our success begins with yours.

Go to BBH.com to learn more about our rewards and benefits, philanthropy, approach to sustainability or how we support you to thrive personally, physically and financially.

About Us

Brown Brothers Harriman (BBH) is a global financial services firm known for premium service and specialist expertise. BBH works with leading asset managers, financial institutions, private businesses and their owners, wealthy families, and sophisticated institutional investors. As a private partnership, we are uniquely built to put clients first and create success that lasts.

We believe our success starts with yours.

At BBH, partnership is more than just a form of ownership—it’s our approach to business and relationships. Every day we come together as a diverse community of smart and caring people to deliver exceptional service and expert advice. Across Investor Services and Capital Partners, we work with an enviable roster of sophisticated clients who make BBH their first call when they are tackling their hardest challenges. No matter where you sit in the organization, everyone is empowered to contribute their ideas and perspective. BBHers can pick up the phone and call any colleague, and they are happy to help – which is why expanding your impact beyond your daily role is part of how we operate as trusted partners to one another. Delivering for our clients and each other energizes us.

We believe stability is a competitive advantage, but being stable means having the knowledge, skill, and discipline to evolve, often—pushing the boundaries of innovation. Every investment we make is in the relationships, technologies, products and development we believe are in the long-term interests of our clients and our people. Our long-tenured leaders are experts in their areas and are actively involved in the day-to day business, taking the time to provide guidance and mentoring to build the next generation of BBHers. With a 200-year legacy and a shared passion for what’s next, this is the right place to build a fulfilling career.