Senior Company Secretary, Corporate Services | Hybrid (CN & EN) - HK Support

Pinned

• Petaling Jaya, Selangor, Malaysia
• Full-Time
• Hybrid
  
  

Apply now Refer

Share:

• Job Openings
• Senior Company Secretary, Corporate Services | Hybrid (CN & EN) - HK Support
• Senior Company Secretary, Corporate Services | Hybrid (CN & EN) - HK Support
  
  

Job Description:

At FastLane by ENCOR, we are proud to be part of ENCOR Group, a leading corporate services platform in Asia with professional teams across Hong Kong, Mainland China, Singapore, the UAE, Malaysia, and a wider global network.

Being part of the Group gives our people access to a broader platform, with opportunities to work with regional teams, gain international exposure, and continue developing professionally.

We are looking for a Senior Company Secretary, Corporate Services to join our Malaysia team. This is an opportunity to take on a key role within our growing corporate services team and develop your career within a broader international platform.

In this role, you will work closely with our Hong Kong and regional teams, manage international client portfolios, and handle a range of corporate secretarial and compliance matters, with a primary focus on Hong Kong entities. You will have the opportunity to deepen your Hong Kong expertise while gaining exposure to other jurisdictions and working with teams across different markets.

Work Arrangement

• The role requires on-site presence during the initial three-month period, subject to performance.
• Thereafter, a hybrid working arrangement (3 days WFH) is available.
• Office location: Petaling Jaya, Malaysia
  
  

Key Responsibilities

• Manage the full spectrum of corporate secretarial work, including the preparation and filing of statutory documents, the maintenance of company records, and ensuring regulatory compliance
• Prepare board resolutions, minutes, and maintain statutory registers in accordance with regulatory requirements
• Handle company incorporations, changes, and strike-offs across jurisdictions
• Monitor deadlines and ensure timely submission of annual returns and other statutory filings
• Liaise with internal teams (including Hong Kong), regulators, and external parties such as auditors and tax agents
• Respond to client queries on corporate secretarial and compliance matters
• Maintain accurate client records in internal systems and ensure proper documentation
• Assist with client onboarding, including KYC and due diligence processes
• Support cross-border engagements and gain exposure to regional portfolios
• Provide administrative and ad hoc support as required
  
  

Requirements

• 3 years or more of experience in corporate secretarial and compliance work
• Familiarity with Hong Kong company law and regulatory requirements is preferred
• Knowledge of Malaysia’s Companies Act 2016 and SSM processes is an advantage
• Degree in Law, Business Administration, or a related field
• ICSA / MAICSA qualification (or in progress) is a plus
• Proficiency in both Chinese and English is required for communication with clients and regional teams
• Candidates at different levels of seniority may be considered based on experience and capability
• Good organizational and client coordination skills
• Able to manage multiple tasks independently in a structured manner
  
  

Benefits & Perks

• Flexible hybrid working arrangement
• Competitive remuneration and commission structure
• Annual performance bonus
• Comprehensive medical coverage
• Up to 18 days of annual leave plus company holidays
• Additional leave (e.g., study/examination)
• Convenient office location near transport hubs
• Supportive and dynamic workplace culture
  
  

Apply now Refer

Share:

• Job Openings
• Senior Company Secretary, Corporate Services | Hybrid (CN & EN) - HK Support
• Senior Company Secretary, Corporate Services | Hybrid (CN & EN) - HK Support