Senior Contracts Coordinator II (Hybrid)

Senior Contracts Coordinator II (Hybrid)

Chicago, IL

The American Medical Association (AMA) is the nation's largest professional Association of physicians and a non-profit organization. We are a unifying voice and powerful ally for America's physicians, the patients they care for, and the promise of a healthier nation. To be part of the AMA is to be part of our Mission to promote the art and science of medicine and the betterment of public health.

At AMA, our mission to improve the health of the nation starts with our people. We foster an inclusive, people-first culture where every employee is empowered to perform at their best. Together, we advance meaningful change in health care and the communities we serve.

We encourage and support professional development for our employees, and we are dedicated to social responsibility. We invite you to learn more about us and we look forward to getting to know you.

We have an opportunity at our corporate offices in Chicago for a Senior Contracts Coordinator II (Hybrid) on our Finance team. This is a hybrid position reporting into our Chicago, IL office, requiring 3 days a week in the office.

As a Senior Contracts Coordinator II, you will provide end-to-end contract administration and compliance support in the Contract Lifecycle Management system(CLM) for the Finance department by managing the contract lifecycle, ensuring compliance in accordance with contract requirements, established policies, procedures, applicable laws, and ethics requirements. Collaborates with the Office of General Counsel (OGC) and AMA business units to support business objectives and stakeholder coordination.

RESPONSIBILITIES:

Contract Intake, Review & Workflow Coordination

• Serves as the primary intake point for all contracts submitted through the Contract Lifecycle Management (CLM) system. Conducts initial reviews to verify completeness, accuracy, required documentation, and compliance with organizational policies.
• Determines and coordinates the appropriate review, approval, and routing workflow based on contract type, risk, value, and delegated authority requirements.

Contract Administration & Stakeholder Support

• Manages contract lifecycle activities within the CLM system, ensuring contracts and supporting documentation are accurately maintained and securely stored.
• Coordinates contract revisions, approvals, and execution with business units, the Office of General Counsel (OGC), and internal stakeholders, serving as the primary point of contact for contract-related inquiries, compliance matters, and workflow issue resolution.

Contract Governance, CLM Administration & Process Improvement

• Develops, maintains, and communicates contract administration standards, procedures, and best practices. Provides guidance to support compliance with organizational policies, contractual obligations, risk management objectives, and consistent application of contracting processes.
• Partners with the Lead Contracts Coordinator and IT to support CLM system administration and serve as backup system administrator.
• Prepares specialized reports for management.
• Identifies opportunities to improve workflows, system utilization, and overall contract administration efficiency.

May include other responsibilities as assigned

REQUIREMENTS:

1. Education: Bachelor's degree preferred or equivalent work experience and HS diploma/equivalent education required (P1-P4/M1-M2)
2. Years of experience: 5+ years of relevant administrative or operational experience required. Experience in contract management and administration preferred.
3. Bachelor’s Degreein Business, Healthcare Management or relatedfield preferred.

The American Medical Association is located at 330 N. Wabash Avenue, Chicago, IL 60611 and is convenient to all public transportation in Chicago.

This role is an exempt position, and the salary range for this position is $61,800-$82,025. This is the lowest to highest salary we believe we would pay for this role at the time of this posting. An employee’s pay within the salary range will be determined by a variety of factors including but not limited to business consideration and geographical location, as well as candidate qualifications, such as skills, education, and experience. Employees are also eligible to participate in an incentive plan. To learn more about the American Medical Association’s benefits offerings, please click here.

We are an equal opportunity employer, committed to diversity in our workforce. All qualified applicants will receive consideration for employment. As an EOE/AA employer, the American Medical Association will not discriminate in its employment practices due to an applicant’s race, color, religion, sex, age, national origin, sexual orientation, gender identity and veteran or disability status.

THE AMA IS COMMITTED TO IMPROVING THE HEALTH OF THE NATION