Senior Electronic Records Classification Specialist

Job Title: Senior Electronic Records Classification Specialist

Location: United Arab Emirates (Remote)

Employment Type: Full-Time

Work Arrangement: 100% Remote — Work From Home

Level: Senior

About the Role

We are seeking an experienced Senior Electronic Records Classification Specialist to manage and improve the classification, indexing, organization, and governance of electronic records across enterprise information systems. The role focuses on applying records management standards, developing consistent classification structures, improving metadata quality, and ensuring that digital information can be accurately retrieved, retained, protected, and disposed of in accordance with approved policies.

This fully remote position requires strong knowledge of electronic document management systems, records taxonomy, metadata standards, retention schedules, and information governance. The specialist will collaborate with business units, compliance teams, IT departments, and records management stakeholders to strengthen the accuracy, consistency, and reliability of electronic records.

Key Responsibilities

• Develop, maintain, and improve electronic records classification schemes, taxonomies, file plans, and metadata structures.
• Classify digital records according to approved business functions, operational activities, record categories, and information governance requirements.
• Review electronic documents and records to determine appropriate classification, indexing, access categories, and retention requirements.
• Establish consistent metadata standards, naming conventions, indexing rules, and document identification procedures.
• Assess classification accuracy and identify incomplete, duplicated, misclassified, or inconsistently indexed records.
• Support the configuration and continuous improvement of electronic document and records management systems (EDRMS).
• Review document repositories, shared drives, collaboration platforms, and enterprise content management environments for classification consistency.
• Map business processes and information flows to appropriate records categories and retention classifications.
• Coordinate with departmental stakeholders to clarify record ownership, business context, sensitivity, and classification requirements.
• Develop classification guidance, procedures, reference materials, and training resources for employees and records administrators.
• Conduct remote quality reviews and sampling exercises to measure metadata completeness and classification accuracy.
• Support migration projects by mapping legacy records and metadata to approved classification structures.
• Identify opportunities to automate classification, indexing, metadata extraction, and document routing processes.
• Work with information security and compliance teams to align classification labels with access-control and information protection policies.
• Maintain records classification registers, taxonomy change logs, exception reports, and governance documentation.
• Investigate classification discrepancies and recommend corrective actions to prevent recurring errors.
• Support retention and disposition reviews by ensuring records are associated with approved retention categories and schedules.
• Monitor classification standards and recommend updates when business processes, regulatory requirements, or organizational structures change.
• Prepare management reports covering classification performance, repository quality, metadata completeness, and remediation progress.

Qualifications and Experience

• Bachelor's degree in Records Management, Information Science, Library and Information Science, Information Governance, Business Administration, or a related discipline.
• Significant professional experience in electronic records management, document control, information governance, or enterprise content management.
• Strong understanding of records classification principles, taxonomies, file plans, metadata schemas, and indexing methodologies.
• Experience working with electronic document and records management systems, enterprise content management platforms, or digital archiving solutions.
• Knowledge of records lifecycle management, retention scheduling, disposition controls, and archival principles.
• Familiarity with information sensitivity classification, access-control frameworks, privacy requirements, and records protection policies.
• Experience reviewing large electronic repositories and identifying metadata inconsistencies, duplication, and classification gaps.
• Understanding of records management standards and relevant information governance frameworks.
• Proficiency in spreadsheet analysis, data validation, reporting, and records inventory management.
• Familiarity with metadata mapping, bulk classification, document migration, and automated classification technologies.
• Strong analytical skills and attention to detail when reviewing complex or high-volume digital records.
• Ability to translate business requirements into practical classification structures and documentation standards.
• Excellent written communication, stakeholder coordination, and technical documentation skills.
• Ability to work independently in a fully remote environment while coordinating with cross-functional teams.

What We Offer

• 100% remote working arrangement within the stated UAE employment framework.
• Opportunity to contribute to enterprise information governance and digital records transformation initiatives.
• Exposure to modern document management, metadata, and automated classification technologies.
• Collaborative working environment with opportunities for professional development.
• Competitive compensation based on experience, qualifications, and technical expertise.

How to Apply

Interested candidates should submit an updated CV highlighting their experience in electronic records classification, metadata management, document management systems, and information governance.

Application subject line: Application – Senior Electronic Records Classification Specialist (UAE Remote)

Candidates should confirm applicable employment arrangements, residency requirements, and work authorization before accepting an offer.

• Role boundary: This position is fully remote and focuses on digital records analysis, classification, metadata quality, and governance support. Physical archive handling, secure destruction, original-document custody, and on-site records inspections must be performed by qualified local personnel. Formal records disposal approvals, legal holds, disclosure decisions, retention exceptions, regulatory notifications, and statutory compliance sign-offs must be made by appropriately authorized legal, records management, or compliance professionals.