Senior Executive Assistant

About the Opportunity

This role offers a unique opportunity to become the operating system for an executive team, driving efficiency and strategic execution. The reporting structure ensures direct access to leadership invested in professional growth, providing a seat at the table for company-wide operations and a career path extending beyond administrative support. This position is integral to the small group responsible for the overall functioning and improvement of the organization.

Key Responsibilities

• Run the executive rhythm. Manage email and calendars for the CEO and CFO with judgment, prioritizing and protecting their time for critical tasks.
• See around corners. Anticipate deadlines, flag potential conflicts, and proactively prepare executives for upcoming needs.
• Keep the company connected. Assist in producing company-wide meetings, scheduling and coordinating internal business reviews, and supporting internal communications to ensure alignment.
• Own board meeting orchestration end-to-end. Manage the timeline, gather necessary inputs, assemble materials, and ensure smooth execution of board meetings.
• Upgrade our workflows. Implement AI tools and automation to enhance existing processes. Identify and improve manual tasks.
• Handle what nobody owns yet. Take initiative on important tasks that may not be explicitly listed, demonstrating a proactive and adaptable approach.

Required Qualifications

• Experience: A minimum of 3 years supporting senior executives, with a strong preference for C-suite level support, ideally within a fast-paced SaaS or tech environment. Experience with board meetings is a significant advantage.
• Agility + precision: The ability to move quickly while maintaining meticulous attention to detail.
• AI-forward, playbook-skeptical: Demonstrated active use of AI tools in current work. Ability to describe workflow automation or rebuilding, with a preference for practical application over credentials.
• Forward and backward thinking: Instinctively work backwards from deadlines and forwards from patterns to identify and address potential issues early.
• Discretion: Proven ability to handle sensitive information, including board materials and confidential conversations, with the utmost trustworthiness.
• Communication: Excellent written communication skills that are clear, warm, and concise, capable of drafting company-wide announcements.

Benefits Package

• Health & Wellness: Generous employer contribution towards health insurance, including dental and vision coverage. Employer contributions to HSA and access to HSA/FSA programs for tax savings.
• Retirement Ready: 401(k) plan with company-matching contributions.
• Family First: Paid parental leave.
• Work-Life Balance: Unlimited PTO and 12 company holidays. A paid day off for birthdays and Flex Fridays (every third Friday of the month).
• Flexible Work Options: Flexible, remote work environment with a top-tier WFH setup provided.
• Grow with Us: Participation in a professional development program.
• Give Back: Two paid volunteer days annually for charitable contributions.

The hiring company is an equal opportunity employer committed to building a diverse and inclusive team.