Senior HR Generalist/FSO

Job Title: Sr. HR Generalist/FSO
Location: Remote, USA
Clearance Required: Active Secret or Top Secret Clearance
Position Type: Full-time, W2

About VivSoft:
VivSoft is a mission-driven technology company specializing in Cloud, DevSecOps, Artificial Intelligence, and Digital Experience. We are a diverse team of innovators focused on creating open, scalable, and automated solutions that drive digital transformation in federal space. Our work culture fosters collaboration, creativity, and continuous learning.

Job Summary:
VivSoft is a fast-growing government contractor, and this Senior HR Generalist role is central to how we support our people as the company scales. This role will own the day-to-day execution of onboarding, offboarding, compliance, employee records, and performance administration, and serve as the company's day-to-day point of contact for security coordination.

Key Responsibilities:

• Supports the HR Director in developing and implementing personnel policies and procedures
• Owns new-hire communication, tracking, and onboarding support, and the corresponding offboarding process for departures
• Owns E-Verify and I-9 compliance
• Manages HR compliance training and the compliance calendar
• Owns employee certification tracking in ADP, accountable for every certification staying current, not just monitored
• Owns background checks and employment verifications
• Responds to employee and management inquiries on general HR and benefits questions
• Creates, updates, and maintains HR forms and documents, with accurate, timely data entry
• Provides administrative support to the HR Director and partner with the Talent Acquisition team
• Support the Performance Review process end to end, communication, notifications, and tracking, in ADP, in line with the company's annual appraisal cycle
• Serves as the company's day-to-day Facility Security Officer, executing personnel and facility security coordination, clearance processing, and onboarding/offboarding security actions. Coordination and speed to onboard, especially keeping clearance actions moving quickly upon a new contract start, is essential to this role. This person will have access to an outside FSO SME consultant for guidance on complex matters.
• Creates, organizes, and maintains electronic personnel files across departments, and manage confidential employee records, continuously reviewing for completeness and compliance
• Supports management and HR by generating memos, correspondence, and other documents
• Owns HR-related LinkedIn and internal communications, including recognizing birthdays, work anniversaries, holidays, and other significant company or employee moments
• Supports employee engagement initiatives and special projects as the HR function matures and scales

Required Qualifications:

• 5+ years of Human Resources Generalist experience
• Bachelor's degree required
• Prior experience working in government or as a Federal Contractor
• Working knowledge of Federal Contractor HR and employment practices, including federal, state, and other regulatory standards
• Active Secret or Top-Secret clearance required
• Prior experience as an FSO or Assistant FSO in a personnel security role strongly preferred, given this role's FSO responsibilities
• Working knowledge of ADP Workforce Now required, this role owns significant day-to-day ADP execution as the company scales
• Ability to work with highly sensitive, confidential information;
• Possess sound judgment and strong HR acumen
• Comfort operating in a fast-scaling environment where volume and process maturity are both increasing quickly
• Strong written and verbal communication skills
• Ability to multitask across competing deadlines with attention to detail
• Proficiency with Microsoft 365 (Office, SharePoint, Teams) and an Applicant Tracking System (ATS)
• Ability to telework

Preferred Qualifications

• Master's degree in Human Resources, Business Administration, or a related field
• SHRM or HRCI certification
• FSO certification or NISPOM training

Benefits: 

• Comprehensive Medical, Dental, and Vision Plans (Healthcare benefits are 100% employer-paid for employees only) 
• Life Insurance 
• Paid Time Off (Flexible/Combined PTO, Bereavement Leave, 11 Company Paid Holidays) 
• 401K Retirement Plan with employer match 
• Professional Development Training Reimbursement