Senior IT Project Manager

Join a world-class academic healthcare system, UChicago Medicine, as a Senior IT Project Manager in the IT Business Office. This role is hybrid and you will need to be based in the Greater Chicagoland Area.

The Senior IT Project Manager manages medium to very large sized projects with moderate to high levels of complexity and risk; drives projects to deliver on time, on budget, within scope, and with a high degree of quality; and interacts on a daily basis with project team members, suppliers, and all levels of management, up to and including SVPs. This role is a subject management expert in project management processes, tools, and techniques and possess depth and breadth of project management experience. Also, possesses deep and broad understanding of clinical and business operations for multiple departments and/or service lines. This person will consistently demonstrate and model a proactive, heightened sense of urgency to drive projects to successful outcomes and value realization and has excellent executive presence and can effectively lead executive-level meetings to discuss complex issues and challenges and provide creative, value driven solutions.

Essential Job Functions

• Effectively and proactively participates and contributes to the IT Discovery phase of projects

• Plans, creates and manages all components of the initiation phase; including but not limited to project kickoff, stakeholder identification and analysis, risk assessment, schedule creation, budget creation, and resource identification

• Effectively initiates and plans projects

• Effectively defines project phases and milestones

• Develops detailed project Work Breakdown Structure (WBS)

• Staffs the project team with assigned resources

• Ensures that vendor and partner sourcing are well planned and executed

• Develops project budgets

• Understands and updates the project business case

• Understands the vendor contracting processes and participates in the negotiation of contracts for goods and services

• Manages the project team to complete all tasks in the Work Breakdown Structure

• Consistently demonstrates keen fiscal stewardship

• Proactively drives for results, value and outcomes

• Demonstrates a consistent heightened sense of urgency. Energizes project team through example

• Leads effective project governance

• Effectively manages all project resources, including partners, suppliers, and vendors

• Is a “hands on” project manager, and present on site for project cutovers to production

• Consistently builds valued relationships, enabling on-going and effective partnerships to achieve project objectives

• Manages project work to design, build and test the solution or system

• Leads by example and effectively leverages virtual meeting tools, by actively participating in all meetings, including turning camera on during project team meetings

• Identifies the right level and intensity of organizational and people change management required for successful change adoption and engages the IT Office of Change Management as needed to execute all required OCM tasks.

• Manages all components and deliverables of project execution including solution design, implementation, test planning and execution, training planning and execution, cutover and go-live

• Is onsite and provide hands-on, proactive project management communication for all business administration, clinical, and facility project go lives

• Manages all project risks, action items, status reporting, scope and schedule, financial and budget establishment and reporting, meeting facilitation, vendor engagement, change management, and project resources

• Understands the overall role of project and portfolio governance.

• Diligently manages and controls project scope

• Applies the project management “triple constraint” when appropriate

• Manages all aspects of supplier contract and work

• Lead project governance formation and execution

• Clearly communicates project updates, issues, risks, mitigation plans (including “who/what/when”), decisions, milestone completion, and overall project health by leveraging a single slide project dashboard

• Proactively communicates in a timely and effective manner with all project stakeholders

• Facilitates meetings to successful outcomes

• Understands how to gather information and conduct analysis to gain a full understanding of issues and problems, including root cause identification

• Performs consistent, diligent, and focused risk management, including identifying all project issues and risks, develops effective mitigation steps, actions and plans and aggressively manages mitigation steps, actions and plans

• Effectively escalates issues and risks

• Anticipates potential functionality / system problems based on experience and takes proactive action to address them

• Captures and distributes project team meeting minutes in a timely manner

• Forecasts project budget actual spend

• Exercises keen financial stewardship to aggressively drive down project costs

• Identifies and champions opportunities to deliver higher project value

• Identifies differences or disagreements among business and technology stakeholders; facilitates involvement,

• collaboration, and communication to resolve issues quickly

• Uses judgment to involve other senior team members when navigating difficult stakeholder issues

• Partners with stakeholders up to the Executive Director level to support their decision-making processes; challenges thinking to ensure accountability and good stewardship

• Builds and sustains strong working relationships with IT vendors

• Provides tactful, honest, balanced feedback to peers and customers

• Coaches and mentors others on project skills to build self-sufficiency

Required Qualifications

• Bachelor's degree in technical, business, or healthcare

• Five plus years external Information Technology Project Manager experience or three years of UCM IT Project Manager experience with a consistent track record of performing at an Exceeds level

• Project Management Professional (PMP) certification

• Experience successfully project managing projects with budgets exceeding $2 million

• Health care IT industry or consulting experience

• Strong knowledge of multiple healthcare systems, technologies, and platforms

• Multiple project management methodologies and software development cycles (Waterfall/Kanban/Agile)

• Deep experience in significant supplier contracting and management

• Strong financial acumen

• Proficiency in use of project management and knowledge worker tools including Microsoft Outlook, Project, Work, Excel, Vision, and PowerPoint

Preferred Qualifications

• Master’s or other advanced degree

Position Details

• Job Type/FTE: Full-time

• Shift: Day

• Location: Darien

• Department: IT Business Office

• CBA Code: Non-Union