Senior Legal Hold Specialist

Job Title: Senior Legal Hold Specialist

Location: United Arab Emirates (Remote)

Employment Type: Full-Time

Work Arrangement: 100% Remote — Work From Home

Level: Senior

About the Role

We are seeking an experienced Senior Legal Hold Specialist to coordinate and manage legal hold processes, document preservation activities, and electronic records governance across the organization. The role focuses on supporting litigation readiness, regulatory inquiries, internal investigations, and other matters requiring the preservation of potentially relevant information.

The successful candidate will work closely with legal counsel, compliance teams, information technology, records management, cybersecurity, and business stakeholders to identify relevant custodians, coordinate preservation notices, monitor acknowledgements, and maintain reliable documentation. This is a fully remote position focused on digital information governance, preservation tracking, workflow coordination, and audit-ready reporting.

Key Responsibilities

• Coordinate the administration and monitoring of legal hold processes across relevant business units and departments.
• Support the implementation of legal hold procedures, preservation workflows, and information governance controls.
• Coordinate with legal counsel to identify relevant custodians, departments, systems, and information repositories for preservation.
• Prepare and distribute draft legal hold notices based on instructions and approved wording provided by authorized legal counsel.
• Monitor acknowledgement and compliance status for issued preservation notices.
• Maintain accurate digital registers of active, pending, modified, and released legal holds.
• Coordinate with information technology and records management teams to support preservation of relevant emails, electronic documents, messaging records, databases, and other digital information.
• Track preservation activities across cloud platforms, enterprise applications, collaboration systems, and designated data repositories.
• Support the identification and documentation of potentially relevant data sources and custodians.
• Monitor legal hold deadlines, review cycles, custodian changes, and outstanding preservation actions.
• Coordinate periodic reminders and confirmation requests to ensure that preservation instructions remain active and understood.
• Support the documentation of data retention exceptions and preservation-related system requirements.
• Review legal hold records for completeness, consistency, traceability, and audit readiness.
• Assist with the coordination of electronically stored information (ESI) preservation and collection workflows.
• Maintain evidence of preservation actions, custodian acknowledgements, escalation records, and relevant correspondence.
• Coordinate with cybersecurity and IT teams when preservation requirements involve access restrictions, system changes, or data integrity concerns.
• Support internal audits, litigation readiness assessments, regulatory reviews, and records governance evaluations.
• Prepare management reports covering legal hold volumes, acknowledgement rates, overdue actions, preservation status, and operational risks.
• Identify gaps in preservation workflows and recommend improvements to tracking systems, communication procedures, and documentation standards.
• Support the review and updating of legal hold procedures in response to changes in organizational systems, retention practices, and applicable regulatory requirements.
• Maintain strict confidentiality when handling sensitive legal, personal, commercial, and investigation-related information.

Qualifications and Experience

• Bachelor's degree in Law, Legal Studies, Business Administration, Information Governance, Records Management, or a related discipline.
• Typically 5–8 years of relevant experience in legal operations, litigation support, legal hold administration, electronic discovery, or information governance.
• Strong understanding of legal hold concepts, document preservation requirements, and litigation readiness processes.
• Experience coordinating legal hold notices, custodian acknowledgements, preservation tracking, and release workflows.
• Knowledge of electronic records management, document retention, data governance, and information lifecycle management.
• Familiarity with electronically stored information, including email systems, collaboration platforms, cloud repositories, and enterprise document management systems.
• Understanding of data privacy, confidentiality, information security, and regulatory recordkeeping requirements.
• Experience working with legal counsel, compliance teams, IT departments, records managers, and business stakeholders.
• Familiarity with e-discovery platforms, legal matter management systems, and legal hold management software.
• Ability to maintain detailed audit trails and manage multiple legal hold matters simultaneously.
• Strong analytical, organizational, and problem-solving skills.
• Excellent written communication, documentation, and stakeholder coordination abilities.
• Proficiency in Microsoft Office, electronic document management systems, and digital workflow platforms.
• High standards of confidentiality, discretion, accuracy, and professional integrity.
• Ability to coordinate complex preservation activities effectively in a fully remote working environment.

What We Offer

• Fully remote working arrangement based in the UAE employment context.
• Opportunity to support legal operations, litigation readiness, and information governance.
• Exposure to digital preservation, e-discovery coordination, and enterprise records management.
• Professional development and opportunities to strengthen legal operations expertise.
• Competitive compensation based on qualifications and relevant experience.

How to Apply

Interested candidates should submit an updated CV highlighting their legal hold administration experience, litigation support knowledge, information governance expertise, relevant qualifications, and familiarity with e-discovery or legal matter management systems.

Application Subject: Application – Senior Legal Hold Specialist (UAE Remote)

• Candidates should confirm applicable employment arrangements, residency requirements, and work authorization before accepting an offer. Legal advice, legal determinations, decisions to issue, modify, or release legal holds, decisions concerning disclosure or waiver of privilege, formal legal representations, and binding interpretations of preservation obligations must be made by qualified legal counsel or appropriately authorized legal professionals. Physical handling of original evidence and on-site collection activities, where required, must be performed by qualified local personnel.