Senior Payroll Specialist

Function

Our Company

We’re Hitachi Digital Services, a global digital solutions and transformation business with a bold vision of our world’s potential. We’re people-centric and here to power good. Every day, we future-proof urban spaces, conserve natural resources, protect rainforests, and save lives. This is a world where innovation, technology, and deep expertise come together to take our company and customers from what’s now to what’s next. We make it happen through the power of acceleration.

Imagine the sheer breadth of talent it takes to bring a better tomorrow closer to today. We don’t expect you to ‘fit’ every requirement – your life experience, character, perspective, and passion for achieving great things in the world are equally as important to us.

Job description

Our Company

We’re Hitachi Digital, a company at the forefront of digital transformation and the fastest growing division of Hitachi Group. We’re crucial to the company’s strategy and ambition to become a premier global player in the massive and fast-moving digital transformation market.

Our group companies, including GlobalLogic, Hitachi Digital Services, Hitachi Vantara and more, offer comprehensive services that span the entire digital lifecycle, from initial idea to full-scale operation and the infrastructure to run it on. Hitachi Digital represents One Hitachi, integrating domain knowledge and digital capabilities, and harnessing the power of the entire portfolio of services, technologies, and partnerships, to accelerate synergy creation and make real-world impact for our customers and society as a whole.

Imagine the sheer breadth of talent it takes to unleash a digital future. We don’t expect you to ‘fit’ every requirement – your life experience, character, perspective, and passion for achieving great things in the world are equally as important to us.

Position Summary

The Senior Payroll Specialist is responsible for managing end-to-end in-house payroll operations for Vietnam using SAP Payroll, ensuring accurate and timely payroll processing while maintaining compliance with local labor, tax, and social insurance regulations. The role serves as the payroll subject matter expert and partners with HR, Finance, tax advisors, and employees to deliver high-quality payroll services and continuous process improvements.

Location- District 12, HCMC, Hybrid role.

Need to travel to office 3 days in a week

Key Responsibilities

• Process end-to-end monthly payroll for Vietnam using SAP.
• Review payroll transactions including hires, terminations, salary changes, bonuses, commissions, overtime, allowances, expatriate payroll, and final settlements.
• Execute payroll calculations, payroll runs, validations, audits, reconciliations, and sign-off activities.
• Process off-cycle payrolls, retroactive adjustments, and payroll corrections when required.
• Ensure compliance with Vietnam Labor Law, PIT, SI, HI, and UI requirements.
• Prepare and validate statutory calculations, annual tax finalization, and year-end payroll activities.
• Manage payroll processing for expatriate employees and ensure accurate treatment of assignment-related compensation, allowances, benefits, and tax deductions.
• Support shadow payroll requirements where applicable and ensure accurate payroll reporting obligations.
• Support annual tax finalization activities for expatriate employees and Vietnam employees on overseas assignment.
• Maintain payroll master data accuracy in SAP.
• Review employee changes from Workday and ensure accurate payroll processing.
• Support payroll accounting, accruals, reporting, and reconciliations with Finance and ERP systems.
• Support audits, system enhancements, testing, and regional payroll projects.
• Provide payroll support and backup coverage for other APAC countries as required.

Qualifications & Experience

• Bachelor's Degree in HR, Finance, Accounting, Business Administration, Information Systems, or related field.
• Minimum 5 years of end-to-end payroll experience.
• Fluent in English and Vietnamese, with strong verbal and written communication skills.
• Proven experience independently managing in-house payroll.
• Experience in multinational or shared service environments.
• Strong experience in payroll compliance, statutory reporting, reconciliations, audits, and year-end activities.
• Experience managing expatriate payroll and international assignment payroll arrangements.
• Experience supporting annual tax finalization for expatriate employees.
• Exposure to shadow payroll processes and cross-border payroll considerations is preferred.
• Experience handling payroll and tax matters for Vietnam employees on international assignment is an advantage.
• Experience leading and supporting payroll transformation, payroll migration, or payroll process improvement initiatives.

Technical Skills

• Strong knowledge of Vietnam Labor Law, PIT, SI, HI, and UI regulations.
• Advanced hands-on experience with SAP Payroll processing, reporting, validation, and reconciliation.
• Good understanding of Workday HR employee lifecycle transactions.
• Experience working with ERP Finance systems and payroll accounting activities.
• Good understanding of expatriate taxation, international assignment payroll, annual tax finalization, and shadow payroll requirements.
• Advanced Excel skills.

About us 

We’re a global, 1000-stong, diverse team of professional experts, promoting and delivering Social Innovation through our One Hitachi initiative (OT x IT x Product) and working on projects that have a real-world impact. We’re curious, passionate and empowered, blending our legacy of 110 years of innovation with our shaping our future. Here you’re not just another employee; you’re part of a tradition of excellence and a community working towards creating a digital future.

About us

We’re a global, team of innovators. Together, we harness engineering excellence and passion to co-create meaningful solutions to complex challenges. We turn organizations into data-driven leaders that can make a positive impact on their industries and society. If you believe that innovation can bring a better tomorrow closer to today, this is the place for you.

Fostering innovation through diverse perspectives

Hitachi is a global company operating across a wide range of industries and regions. One of the things that sets Hitachi apart is the diversity of our business and people, which drives our innovation and growth.

We are committed to building an inclusive culture based on mutual respect and merit-based systems. We believe that when people feel valued, heard, and safe to express themselves, they do their best work.

How we look after you

We help take care of your today and tomorrow with industry-leading benefits, support, and services that look after your holistic health and wellbeing. We’re also champions of life balance and offer flexible arrangements that work for you (role and location dependent). We’re always looking for new ways of working that bring out our best, which leads to unexpected ideas. So here, you’ll experience a sense of belonging, and discover autonomy, freedom, and ownership as you work alongside talented people you enjoy sharing knowledge with.

We’re proud to say we’re an equal opportunity employer and welcome all applicants for employment without attention to race, colour, religion, sex, sexual orientation, gender identity, national origin, veteran, age, disability status or any other protected characteristic. Should you need reasonable accommodations during the recruitment process, please let us know so that we can do our best to set you up for success.

About Us

Hitachi brings together the world’s greatest minds to help breathe life into new possibilities – and drive innovation for a better future. That’s why we look for individuals who share our pioneering spirit, have imaginative ideas and are fearless when it comes to tackling the world’s biggest challenges.