Senior Project Assistant / Coordinator

Role Description This part-time, remote Senior Project Assistant / Coordinator role focuses on supporting project planning, execution, and follow-up across multiple initiatives. The role involves organizing project documentation, scheduling and coordinating meetings, preparing agendas and minutes, and tracking action items to ensure timely completion. The Senior Project Assistant / Coordinator will maintain project trackers, update timelines, support reporting and status updates, and assist with resource coordination and stakeholder communication. Day-to-day activities also include managing shared inboxes or project channels, preparing presentations and basic reports, and collaborating with project leads to identify risks, dependencies, and priorities. The role requires consistent, proactive communication, attention to detail, and the ability to work independently while coordinating with a distributed team.
Qualifications

• Strong project coordination skills, including experience with scheduling, tracking deliverables, and maintaining project plans or task lists.
• Proficiency with productivity and collaboration tools (e.g., MS Office or Google Workspace, project management platforms, virtual meeting tools).
• Excellent written and verbal communication skills, with the ability to prepare clear emails, meeting notes, and concise status updates.
• High level of organization and attention to detail, including managing multiple priorities and deadlines in a remote environment.
• Ability to work independently, exercise sound judgment, and escalate issues or risks appropriately.
• Experience in a project support, coordination, or administrative role; prior experience supporting cross-functional teams is an advantage.
• Comfort working in a remote, technology-enabled setting, including maintaining confidentiality and data security best practices.
• Associate’s or Bachelor’s degree in Business, Management, Administration, or a related field, or equivalent practical experience.