Senior Proposal Manager & Writer

Job Description

The Senior Proposal Manager & Writer leads the development and delivery of compliant, compelling responses to formal solicitations from government and commercial customers. As lead writer and accountable proposal manager, this role shapes the narrative and manages the full proposal lifecycle—from opportunity assessment through submission, follow-up, and archiving—in accordance with solicitation requirements, procurement integrity standards, and TRSS risk controls.

Working with sales, product, legal, finance, security, contracts, subject matter experts (SMEs), capture, partnerships, and Procurement and Proposal Management leadership, this role translates complex requirements into clear response strategies, coordinates contributors and deadlines, and improves the quality and consistency of customer-facing responses.

This role combines three core responsibilities, with writing as the primary focus. As proposal writer, you will author and edit executive summaries, win themes, value propositions, and technical, management, and solution narratives, turning SME input into persuasive, customer-focused content. As proposal manager, you will guide responses from the pre-RFP phase through submission, best and final offer (BAFO), and award, with accountability for schedule, compliance, quality, and on-time delivery. As knowledge manager, you will maintain a reusable SharePoint content repository, including lessons learned and past performance references, to make future responses faster and more consistent. Assignments range from short-turnaround task orders to long-term capture pursuits.

Key Responsibilities

We are seeking a highly organized, detail-oriented writer and manager who takes ownership, brings structure to fast-moving efforts, adapts to changing requirements, and holds contributors accountable to tight deadlines. The successful candidate works with integrity, independently and collaboratively, and continually improves proposal content and processes.

• Manage assigned RFPs, RFIs, questionnaires, certifications, and other formal requests from federal government and commercial customers, from intake through closeout.
• Analyze solicitation requirements, evaluation criteria, and risks to develop a response plan and workback schedule.
• Lead bid discussions and coordinate cross-functional contributors to keep proposal milestones on track.
• Own the proposal schedule, assign action items and deliverables, hold contributors accountable, and meet internal and external deadlines.
• Serve as lead writer, drafting, editing, and assembling clear, persuasive, compliant content that meets TRSS standards and tailors repository material to each customer.
• Maintain a consistent voice, style, and quality standard across all proposal sections.
• Interview SMEs and translate technical, legal, and product input into clear, compelling language aligned with evaluation criteria.
• Develop win themes, discriminators, and executive summaries with sales and capture leads, and integrate them throughout each response.
• Reconcile SME and reviewer edits while preserving clarity and consistency.
• Manage customer communications on procurement matters, including clarifications, revisions, and post-award items.
• Review and finalize complete, compliant, customer-focused responses, including required forms, before submission.
• Submit responses by email, bid portal, or printed shipment by the stated deadline.
• Advise internal partners on procurement and proposal matters, and escalate legal, compliance, security, or commercial risks as appropriate.
• Maintain organized proposal records and lead post-submission follow-up, content capture, lessons learned, and archiving.
• Develop and maintain templates, guidebooks, and best practices to improve efficiency and consistency.
• Use the content repository to provide consistent, accurate answers to customer and internal questions.

Required Qualifications

• Bachelor’s degree (BA or BS) required, preferably in journalism, communications, marketing, technical communications, business, or a related field.
• At least five years of proposal management experience, including responses to formal government solicitations.
• Exceptional professional writing, editing, and proofreading skills, with demonstrated ability to produce persuasive, compliant proposal content and meticulous attention to detail. Writing samples will be requested.
• Proven organizational and project management skills, including the ability to interpret complex requirements, coordinate contributors, own outcomes, and manage competing priorities under tight deadlines.
• High integrity and professionalism, with the ability to build trust with internal and external partners at all levels.
• Strong technical and analytical aptitude, with the ability to learn new products and technologies quickly.
• Ability to obtain and maintain a U.S. national security clearance.
• U.S. citizenship required to comply with government contract, agency, or federal government requirements.

Preferred Qualifications

• Proposal writing experience for technology or data companies.
• APMP membership or certification.
• Experience with Qvidian or comparable proposal management software.
• Familiarity with TRSS and Thomson Reuters products and markets.

What’s in it For You?

• Hybrid Work Model: We’ve adopted a flexible hybrid working environment for our office-based roles while delivering a seamless experience that is digitally and physically connected.
• Flexibility & Work-Life Balance: Flex My Way is a set of supportive workplace policies designed to help manage personal and professional responsibilities, whether caring for family, giving back to the community, or finding time to refresh and reset. This builds upon our flexible work arrangements, including work from anywhere for up to 8 weeks per year, empowering employees to achieve a better work-life balance.
• Career Development and Growth: By fostering a culture of continuous learning and skill development, we prepare our talent to tackle tomorrow’s challenges and deliver real-world solutions. Our Grow My Way programming and skills-first approach ensures you have the tools and knowledge to grow, lead, and thrive in an AI-enabled future.
• Industry Competitive Benefits: We offer comprehensive benefit plans to include flexible vacation, two company-wide Mental Health Days off, access to the Headspace app, retirement savings, tuition reimbursement, employee incentive programs, and resources for mental, physical, and financial wellbeing.
• Culture: Globally recognized, award-winning reputation for inclusion and belonging, flexibility, work-life balance, and more. We live by our values: Obsess over our Customers, Compete to Win, Challenge (Y)our Thinking, Act Fast / Learn Fast, and Stronger Together.
• Social Impact: Make an impact in your community with our Social Impact Institute. We offer employees two paid volunteer days off annually and opportunities to get involved with pro-bono consulting projects and Environmental, Social, and Governance (ESG) initiatives.
• Making a Real-World Impact: We are one of the few companies globally that helps its customers pursue justice, truth, and transparency. Together, with the professionals and institutions we serve, we help uphold the rule of law, turn the wheels of commerce, catch bad actors, report the facts, and provide trusted, unbiased information to people all over the world.

In the United States, Thomson Reuters offers a comprehensive benefits package to our employees. Our benefit package includes market competitive health, dental, vision, disability, and life insurance programs, as well as a competitive 401k plan with company match. In addition, Thomson Reuters offers market leading work life benefits with competitive vacation, sick and safe paid time off, paid holidays (including two company mental health days off), parental leave, sabbatical leave. These benefits meet or exceeds the requirements of paid time off in accordance with any applicable state or municipal laws. Finally, Thomson Reuters offers the following additional benefits: optional hospital, accident and sickness insurance paid 100% by the employee; optional life and AD&D insurance paid 100% by the employee; Flexible Spending and Health Savings Accounts; fitness reimbursement; access to Employee Assistance Program; Group Legal Identity Theft Protection benefit paid 100% by employee; access to 529 Plan; commuter benefits; Adoption & Surrogacy Assistance; Tuition Reimbursement; and access to Employee Stock Purchase Plan.Thomson Reuters complies with local laws that require upfront disclosure of the expected pay range for a position. The base compensation range varies across locations.

Eligible office location(s) for this role include one or more of the following: New York City, San Francisco, Los Angeles, and/or Irvine, CA; McLean, VA; Washington, DC. The base compensation range for the role in any of those locations is $85,500 USD - $158,700 USD.

Base pay is positioned within the range based on several factors including an individual’s knowledge, skills and experience with consideration given to internal equity. Base pay is one part of a comprehensive Total Reward program which also includes flexible and supportive benefits and other wellbeing programs.
This role may also be eligible for an Annual Bonus based on a combination of enterprise and individual performance.

About Us

Thomson Reuters informs the way forward by bringing together the trusted content and technology that people and organizations need to make the right decisions. We serve professionals across legal, tax, accounting, compliance, government, and media. Our products combine highly specialized software and insights to empower professionals with the data, intelligence, and solutions needed to make informed decisions, and to help institutions in their pursuit of justice, truth, and transparency. Reuters, part of Thomson Reuters, is a world leading provider of trusted journalism and news.

We are powered by the talents of 26,000 employees across more than 70 countries, where everyone has a chance to contribute and grow professionally in flexible work environments. At a time when objectivity, accuracy, fairness, and transparency are under attack, we consider it our duty to pursue them. Sound exciting? Join us and help shape the industries that move society forward.

As a global business, we rely on the unique backgrounds, perspectives, and experiences of all employees to deliver on our business goals. To ensure we can do that, we seek talented, qualified employees in all our operations around the world regardless of race, color, sex/gender, including pregnancy, gender identity and expression, national origin, religion, sexual orientation, disability, age, marital status, citizen status, veteran status, or any other protected classification under applicable law. Thomson Reuters is proud to be an Equal Employment Opportunity Employer providing a drug-free workplace.

Thomson Reuters makes reasonable accommodations for applicants with disabilities, including veterans with disabilities, and for sincerely held religious beliefs in accordance with applicable law. If you reside in the United States and require an accommodation in the recruiting process, you may contact our Human Resources Department at HR.Leave-Expert@thomsonreuters.com. Disability accommodations in the recruiting process may include things like a sign language interpreter, making interview rooms accessible, providing assistive technology, or other relevant accommodations. Please note this email is not intended for general recruitment questions and we will promptly respond to inquiries regarding accommodations. More information on requesting an accommodation here.

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More information about Thomson Reuters can be found on thomsonreuters.com

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