Senior Records Security Specialist

🏗 We're Hiring: Senior Records Security Specialist

📍 Location: United Arab Emirates (Remote)

🕒 Employment Type: Full-Time

💼 Experience Level: Mid-Level to Senior

🌐 Work Arrangement: Fully Remote

About Us

We are a construction-focused organization committed to information security, document integrity, regulatory compliance, and effective records management. Our teams across Construction, Engineering, Procurement, Commercial, Finance, Legal, Human Resources, Information Technology, and Project Management work collaboratively to protect sensitive information and maintain secure, reliable business records.

The Role

We are seeking an experienced Senior Records Security Specialist to oversee the protection, classification, storage, access, retention, and disposal of organizational records. The successful candidate will strengthen records security controls, safeguard confidential documents, support compliance requirements, and ensure the integrity, availability, and traceability of critical business and project records.

Key Responsibilities

• Develop and maintain records security policies, procedures, classification standards, and access control requirements.
• Protect confidential, sensitive, financial, legal, contractual, personnel, and project-related records.
• Implement appropriate access permissions, role-based access controls, and least-privilege principles for records repositories.
• Manage records security across electronic document management systems, cloud repositories, shared drives, and physical archives.
• Establish and maintain records classification, retention, archival, retrieval, and secure disposal procedures.
• Review access requests and conduct periodic access reviews to prevent unauthorized disclosure or modification.
• Monitor records access logs and investigate suspicious activity, unauthorized access, data leakage, or improper document handling.
• Implement safeguards to preserve document integrity, authenticity, version history, and audit trails.
• Support encryption, secure file transfer, backup, recovery, and other appropriate records protection measures.
• Coordinate with IT, Cybersecurity, Legal, Compliance, Human Resources, and Project Management teams on records security requirements.
• Ensure sensitive construction contracts, drawings, technical specifications, procurement records, and commercial documents are appropriately protected.
• Support legal holds, investigations, audits, and regulatory requests by preserving and retrieving authorized records.
• Maintain records inventories, classification registers, access logs, retention schedules, and security documentation.
• Conduct records security risk assessments and identify weaknesses in document management processes.
• Support incident response involving lost records, unauthorized disclosure, compromised repositories, or document tampering.
• Provide guidance and training on secure records handling, confidentiality, document sharing, and information protection.
• Monitor applicable UAE requirements and organizational policies relating to records management, privacy, and information security.
• Recommend improvements to records management systems, workflows, security controls, and compliance processes.

Qualifications and Experience

• Bachelor's degree in Information Management, Information Technology, Cybersecurity, Business Administration, or a related discipline.
• Relevant experience in records management, information security, document control, information governance, or data protection.
• Strong understanding of records classification, access management, retention policies, audit trails, and secure document handling.
• Experience with electronic document management systems and enterprise collaboration platforms.
• Knowledge of access control, encryption, backup procedures, data loss prevention, and information security principles.
• Familiarity with applicable UAE privacy, records management, and information security requirements.
• Strong analytical, organizational, documentation, and problem-solving skills.
• Ability to handle confidential information with discretion and collaborate across multiple departments.

Preferred Certifications

• Certified Information Security Manager (CISM).
• Certified Information Systems Security Professional (CISSP).
• Certified Information Privacy Professional (CIPP), where relevant.
• Certified Records Manager (CRM) or equivalent records management qualification.
• ISO 27001 or information governance training and certifications.

Key Performance Indicators (KPIs)

• Compliance with records classification, retention, and access control requirements.
• Accuracy and completeness of records inventories and audit trails.
• Timeliness of access reviews and security remediation activities.
• Reduction in unauthorized access incidents and records security risks.
• Effectiveness of records retrieval, preservation, and secure disposal processes.
• Successful completion of records security audits and compliance assessments.

What We Offer

• Competitive compensation based on qualifications and experience.
• Remote working arrangements, subject to operational and security requirements.
• Opportunities for professional development and relevant certifications.
• A collaborative environment focused on information governance and security excellence.
• Opportunities to strengthen records protection across business and construction operations.

How to Apply

• Interested candidates are invited to submit their updated CV highlighting relevant records security experience, information governance expertise, document management capabilities, and professional certifications.