Senior Staff Accountant

Position Title: Senior Staff Accountant

Position Location: Candidates are welcome to apply from across the U.S. Those that are near the Popular Democracy office in DC may be asked to work from the office one or two days/ week if necessary. Applicants outside of this area may be required to travel to the Popular Democracy office occasionally.

Popular Democracy is seeking a Senior Staff Accountant to join our Finance Team. This is a full-time, exempt position.

About Popular Democracy:

Popular Democracy works to promote equity, opportunity, and a dynamic democracy in partnership with innovative base-building organizations, organizing networks and alliances, and progressive unions across the country. We work with nearly 50 affiliates across 30+ states, Puerto Rico, and DC to build the strength and capacity of democratic organizations that envision and advance a pro-worker, pro-immigrant, racial and economic justice agenda. We are a rapidly-expanding, changing organization that partners with organizations across the country to build political power and win tangible victories that improve the lives of low-wage workers, immigrants, and communities of color.

About the Position:

We are seeking a Senior Staff Accountant to manage a range of accounting duties for CPD, CPDA, Popular Democracy PAC, and other related entities. The Senior Staff Accountant will be primarily focused on all aspects of accounts payable and accounts receivable, as well as the financial record-keeping of such entities. This includes maintenance of monthly, quarterly, annual, and semi-annual schedules and year-end audit and tax preparation. Additionally, this role will identify and drive improvements in finance processes and procedures to improve the efficiency of the finance team.

It is expected that the Senior Staff Accountant will travel and attend in-person meetings and events, including staff and team retreats, when necessary.

We estimate that candidates will have about 10 years of relevant experience, but our review of candidates for this role will focus on whether they can fill the needs of the position, not years of experience.

The Senior Staff Accountant will report to the Senior Accounting Manager.

Primary Responsibilities:

The Senior Staff Accountant will:

• Book banking and investment activity;
• Perform monthly closing activities, including resolving any questions about banking or stock donation activity, booking semi-monthly payroll and benefits, and other semi-monthly, monthly, quarterly, annual, and year-end transactions;
• Complete reconciliations and update schedules of those accounts on a monthly, quarterly, and annual basis;
• Lead management of staff billing between entities on a quarterly and annual basis, including entering journal entries and creating invoices.
• Lead management of the AR system, including the creation of invoices, posting of payments, and collections. Prepare and update the AR schedule and add supporting documents, including grant agreements, proposals, budgets, etc.;
• Lead management of the AP system, including reviewing and approving invoices and corporate credit card expense transactions, as well as 1099 prep. Reconcile the credit card payable account and manage corporate credit card accounts.
• Communicate with internal and external stakeholders (affiliates, vendors, funders, fellow staff members, etc.) to independently resolve any issues that arise with AP/AR;
• Update monthly and/or quarterly the schedules for prepaids, fixed assets, deposits, and other balance sheet schedules;
• Continuously drive improvements in finance processes and procedures to make work more efficient for the team and for all stakeholders;
• Perform ad hoc accounting projects on an as-needed basis.

The Ideal Candidate Will Have:

• Previous accounting experience required; experience at a nonprofit preferred.
• Demonstrated experience in nonprofit financial systems administration and accounting, including GAAP.
• Ability to use Microsoft Excel and Word is required, fulfilling reporting and data analysis duties.
• Advanced Excel skills (e.g. pivot tables, vlookups) which will be utilized on an almost daily basis, are preferred.
• High attention to detail, accuracy in work product, and the ability to simultaneously manage multiple projects.
• Experience with SAGE Intacct is a strong plus, but not required.
• Experience with Paylocity Finance (formally Airbase), Workday Adaptive Insights is a strong plus, experience with Salesforce a plus, but not required.
• Experience working in a multi-entity environment is a strong plus, but not required.
• A commitment to social, racial, and economic justice and a deep understanding of the challenges facing low-wage workers, immigrant communities, communities of color, disabled people, LGBTQ+ folks, and people at the intersections of the above communities.

Hiring Process:

Applicants should expect to participate in two rounds of group interviews and a job simulation exercise. Final candidates will be asked to provide references.

Salary and Benefits:

This position is included in a collective bargaining unit represented by the Washington-Baltimore News Guild. Specific employment terms are subject to a Collective Bargaining Agreement (CBA). The salary for this category 3 position is determined by a salary calculation system that is set by the CBA and is not negotiable. The starting salary is $85,000 and can increase up to $95,000, depending on a variety of factors as described in the CBA.

We have a generous benefits package, including health insurance, dental insurance, vision insurance, 15 vacation days your first year, 12 sick days per year, additional PTO, including holidays, and contributions to individuals’ 401K plans.

Popular Democracy is an Equal Employment Opportunity employer and actively recruits people of color, womxn, individuals with disabilities and members of the LGBTIQAA+ community.