Senior Staff Accountant - Accounts Payable and Accounting System Project Manager

This is a civilian position and does not require military experience (commission and enlistment).

Senior Staff Accountant – Accounts Payable, Accounting System Implementation Project Manager

The Association of the United States Army (AUSA) is seeking an experienced Senior Staff Accountant to assist in month-end close processes, manage the full accounts payable cycle, and serve as Project Manager for the new Accounting System implementation in 2027 (system to be determined). This role is responsible for ensuring timely, accurate processing of vendor invoices, payments, expense reimbursements, and maintaining compliance with internal controls and accounting policies.

Great opportunity to join an experienced Finance team with talented and collegial co-workers who take pride in making AUSA the best it can be. AUSA has a 37.5-hour work week with a shortened workday on Fridays (8am-1:30pm) and a hybrid remote work schedule (3 days in office and 2 days remote). AUSA is an organization with a strong mission where you can make a difference. Lean everything we do at www.ausa.org.

Key Responsibilities:

• Perform month-end close activities, including accruals and AP aging analysis
• Take ownership of fixed asset accounting, including maintaining schedules, tracking additions and disposals, and recording depreciation
• Manage/process vendor invoices accurately and timely, ensuring proper coding, documentation, and approvals
• Serve as Project Manager to select and implement a new accounting system in 2027
• Manage weekly payment runs, including ACH, wires, checks, direct debits and credit card payments and investigate and resolve payment issues
• Monitor daily bank transactions and identify any unusual or unauthorized activity
• Reconcile the AP subledger to the general ledger
• Respond to vendor inquiries and resolve discrepancies in a professional and timely manner
• Support annual audit requests by providing documentation and schedules as needed
• Ensure compliance with internal controls, accounting policies, and procedures
• Recommend process improvements and automation initiatives
• Assist with imports from the building management company and maintain an up-to-date tracker of monthly operating expenses
• Ensure compliance with state and local tax requirements, including sales, property, and real estate tax remittances
• Develop, document, and maintain an Accounts Payable accounting manual, including standard operating procedures, internal controls, approval workflows, and documentation requirements
• Maintain accurate prepaid expense schedules and properly accrue expenses
• Review, organize, and assist with the cleanup and of legacy accounts payable documentation stored on-site, in accordance with record retention policies and audit requirements

Qualifications:

• Bachelor's degree in accounting or a related field; CPA or CPA candidate preferred
• Minimum of 2 -3 years of experience in general accounting with AP and Accounting Systems Experience
• Experience working with ERP systems such as NetSuite, or Business Central
• Experience with ERP system migrations is a strong plus
• Experience with AP automation tools and workflows
• Proficiency in Microsoft Excel, including formulas and basic data analysis
• Strong attention to detail, organizational skills, and ability to meet deadlines
• Effective communication and problem-solving skills

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or other characteristics protected by law.

AUSA conducts background checks and uses E-verify to confirm the employment eligibility of all newly hired employees.