Shutdown Planning Manager

Role Description The Shutdown Planning Manager is a part-time, remote role responsible for planning, coordinating, and overseeing scheduled shutdowns or temporary pauses in APF’s programs, campaigns, or operational activities. This role manages shutdown timelines, communicates plans and impacts to internal teams and key stakeholders, and ensures that critical tasks are completed before, during, and after shutdown periods. The Shutdown Planning Manager will develop and maintain checklists, risk assessments, and contingency plans to safeguard data, workflows, and stakeholder relationships. Day-to-day activities include organizing and documenting processes, monitoring progress against shutdown plans, identifying dependencies, and coordinating with program leads, fundraising teams, and administrative staff to ensure smooth transitions and minimal disruption. The role also involves reviewing shutdown outcomes, preparing reports, and recommending improvements for future planning cycles.

Qualifications

• Experience in operational planning, project management, or shutdown/transition management, with the ability to coordinate timelines, tasks, and resources.
• Strong skills in stakeholder communication, including clear written and verbal communication and the ability to collaborate with cross-functional teams in a remote setting.
• Capacity for analytical thinking, risk assessment, and problem-solving, including identifying potential disruptions and developing mitigation strategies.
• Proficiency with digital productivity tools (e.g., project management software, shared document platforms, and communication tools) for organizing and tracking shutdown activities.
• Attention to detail and organizational skills, including maintaining accurate documentation, checklists, and reports before and after shutdowns.
• Understanding of nonprofit or fundraising environments, or strong interest in philanthropy and ethical fundraising practices.
• Ability to work independently, manage part-time schedules effectively, and adapt to changing priorities in a remote work context.
• Relevant academic background or professional training in operations, management, nonprofit administration, or a related field is an advantage.