Site Payment Analyst (Freelance/Temporary Contractor)

Celebrating 40+ years!

Theradex Oncology is a full-service CRO specializing in oncology. The company manages global oncology trials and programs. The company was founded in 1982 working with the National Cancer Institute, which led to its expansion to working with industry sponsors developing cancer therapeutics. As a service-based company we support both domestic and international sponsors in the conduct of both early and late phase trials.

As part of Theradex Oncology, you will have the opportunity to work with one of the largest professional teams focused solely on the development of cancer therapies. Cancer research continues to evolve as new therapies and therapeutic approaches are discovered, as part of the team you will work to support our sponsors in the development of these therapies. Theradex Oncology is an environment for highly motivated individuals who want to make a difference.

We are hiring a Full time, Site Payment Analyst (Freelance/Temporary Contractor) either based in UK, Spain or Bulgaria on a 6- 12 months contract (Home Based).

The Site Payment Analyst will be responsible for the administration, tracking and reconciliation of investigator site payments across assigned clinical studies. The role supports study teams by ensuring site invoices are accurately reviewed, logged, tracked and processed in accordance with Clinical Trial Agreements, study budgets and company procedures. The Site Payment Associate acts as the primary coordinator for site payment administration and maintains accurate payment records to support financial oversight, reporting and study reconciliation activities.

The primary responsibilities of this position include, but are not limited to, the following:

• Site Payment Administration
  • Receive, review and log investigator site invoices and payment requests.
  • Verify invoices against executed Clinical Trial Agreements, approved budgets and study payment schedules.
  • Maintain accurate records of invoices received, approved, paid and outstanding.
  • Track payment status and ensure payment requests are progressed in accordance with study timelines.
  • Follow up with investigator sites regarding missing, incomplete or duplicate invoices.
  • Support the resolution of invoice queries and payment discrepancies.

• Payment Tracking and Reconciliation
  • Maintain study-specific payment trackers and payment logs.
  • Record invoice numbers, payment references and payment status.
  • Reconcile invoiced amounts against study activity, contractual obligations and payment records.
  • Assist with the identification of overpayments, underpayments and duplicate billings.
  • Support study close-out payment reconciliation activities.

• Study and Financial Support
  • Review study reports, EDC data and supporting documentation to confirm invoiced activities where required.
  • Assist with tracking site startup fees and recurring site costs.
  • Generate payment status reports for study teams and management.
  • Support accrual tracking and financial reporting activities as required.

• Stakeholder Communication
  • Act as a point of contact for investigator sites regarding payment-related queries.
  • Liaise with Clinical Research Associates, Project Managers, Contracts and Finance teams to resolve payment issues.
  • Escalate complex payment discrepancies, contractual issues or financial risks to management.

• Compliance and Quality
  • Ensure payment documentation is complete, accurate and audit ready.
  • Follow company SOPs, study-specific procedures and applicable regulatory requirements.
  • Participate in quality reviews and process improvement initiatives related to site payment administration.

Qualifications and Experience

• Essential
  • Degree or equivalent experience in Life Sciences, Business Administration, Finance or a related discipline.
  • 2+ years prior relevant experience in a CRO, pharmaceutical/drug R&D environment, laboratory/clinical supply vendors, imaging vendors or hospital/pharmacy systems. (Required)
  • Understanding of Clinical Trial Agreements and site budgets.(Required)
  • Familiarity with CTMS, EDC systems or financial management tools.(Required)
  • Electronic data capture (EDC) systems.(Required)
  • Prior grant payment system experience required - Greenphire /Medidata or similar clinical trial site payment platform.

• Preferred
  • Previous administrative experience within clinical research, finance or project support.
  • Experience reviewing invoices or supporting financial reconciliation activities.
  • Experience working with spreadsheets and data tracking tools.
  • Excellent written and verbal communication skills.
  • Familiarity with PowerBi, Power Automate, PowerApps

• Key Competencies
  • Strong attention to detail.
  • Excellent organisational and time management skills.
  • Ability to manage multiple priorities and deadlines.
  • Analytical and problem-solving mindset.
  • Strong customer service and stakeholder management skills.
  • Ability to work independently and as part of a global team.

This job does not offer company sponsorship
Theradex is an equal opportunity employer. All qualified applicants are encouraged to apply and will receive consideration for employment.