Special Projects Coordinator

Special Projects Coordinator FT / PT Status – Full-Time Salary – $33.96 - $55.36 Hourly Wage Remote Work / In-Office – Hybrid Recruiter – Angie Rhodes | [email protected] Application Deadline – 8/12/2026* *This job posting may close at any time after the minimum advertising period of three (3) business days has passed, should a sufficient applicant pool be received. Applicants are encouraged to apply as early as possible. Key Responsibilities This position within the Division of Integrated Healthcare (DIH) performs critical support functions to the Division. This position acts as a bridge between DIH leadership and a diverse network of community stakeholders including legislators, state and federal agency staff, community partners, and Medicaid members. This position requires the ability to manage complex, cross-functional projects that demand careful coordination, clear, sensitive communication, and strict adherence to deadlines. The position requires a dynamic strategist who can also manage special projects that may arise from state or federal legislation. This position will reports directly to the Division Director, who is also the State Medicaid Director. Primary duties include: Supports the Division Director as requested Responsible for organizing and coordinating detailed information exchanges, reports, and requests with strict deadlines. This includes legislative reports and requests, coordinating with internal and external agencies, and responding to GRAMA requests. Researches and evaluates federal or state policy updates, coordinates and prepares summaries Coordinates meeting agendas, takes meeting minutes Performs project management support on special projects Designs public facing materials including instructional materials, letters, power points or other outreach related to division initiatives. Manages communications and outreach, legislative reporting and compliance Supplemental Information This position is currently a hybrid of two (2) in-office and three (3) remote work days. Please note, a position's eligibility for remote work is established by agency management and is subject to change at their discretion, at any time, and for any reason. Risks found in the typical office setting, which is adequately lighted, heated and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc. Typically, the employee may sit comfortably to perform the work; however, there may be some walking; standing; bending; carrying light items; driving an automobile, etc. Special physical demands are not required to perform the work. Qualifications Minimum or "day-one" qualifications: Provides consultation, makes recommendations, gives appropriate advice, and/or facilitates decisions related to legislative action, federal laws, or rules. Serves as a primary point of contact for external legislative bodies and fiscal analysts, ensuring timely and accurate delivery of requested reports, briefings, and budget-related documentation. Leads the design and production of public-facing educational materials, including website blueprints, toolkits, and fact sheets, ensuring content is accessible and aligned with Division branding. Presents final recommendations and issues directly to senior management, boards, commissions, local governments, or the legislature. Tracks and monitors key performance indicators (KPIs) and operational metrics for special projects, preparing summaries and progress reports for Division leadership. Ensures division-wide adherence to state and federal reporting standards by maintaining rigorous documentation and managing strict project deadlines. Facilitates the use of data to improve existing programs and utilization of resources. About the Role Location – 288 North 1460 West Salt Lake City, Utah, 84116 United States Background Check Required – You must successfully pass a criminal history check. Drug Test Required – No Schedule Code – B - Competitive Career Service Why You Should Join Our Team In Utah, we believe hard work is important, but balance is essential. Finding work/life balance is a vital element to our culture. To find out more about WHY Utah , click here . Other benefits may include: Job Stability: Enjoy the security and reliability of employment within a well-established organization. Career Growth: Develop valuable skills and gain opportunities for leadership within a large organization. Meaningful Work: Contribute to an important service that benefits the community and supports organizational goals. Supportive Work Environment: Be part of a team that values cooperation, strong work ethics, and mutual support. The Agency For more information on the Division of Integrated Healthcare, please visit our website . EEO Statement The State of Utah is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. For accommodations, please contact (801) 957-9390.