Sponsored Research Contract Administrator

Job Description

The Opportunity:

In this position, the Sponsored Research Contract Administrator will manage pre and post award activities for an assigned portfolio of contracts within the Office of Sponsored Research unit using knowledge of contract management rules and regulations, financial budget management, technical expertise, and analytical skills, including guidance on what issues may present a compliance liability to the university. Serve as a liaison among university administration, principal investigators, faculty, staff, and funding agency representatives. Responsible for providing guidance to principal investigators regarding federal and non-federal contract administration, including but not limited to adherence to FAR, DFAR, Part 2 CFR 200 of the Uniform Guidance and other government regulations including applicable policies, procedures, rules and regulations of the university and sponsoring agency. Responsible for monitoring and reporting on budget management of contracts awarded to the university. Responsible for recording and maintaining sponsored projects information in the university systems.

This position is eligible for hybrid/remote work.

About us

For over 100 years, Embry-Riddle has been the world's leading aviation and aerospace university, educating more than 30,000 students across residential campuses in Daytona Beach, Florida, and Prescott, Arizona, as well as through a global network of Worldwide locations and online programs. With more than 165,000 alumni around the world, our impact reaches every corner of the aerospace, aviation, defense and technology industries.

Today, our faculty, researchers and professional staff are advancing innovation across aviation, space, artificial intelligence, cybersecurity, autonomous systems and next-generation engineering. Working alongside industry leaders, government agencies and innovators, they are solving real-world challenges and shaping the technologies that will define tomorrow.

Whether you are an educator, researcher, administrator, technologist or industry professional, your work at Embry-Riddle will contribute to something bigger than a job. Join a community driven by discovery, purpose and excellence—and help shape the future of aerospace.

• Generous Time Off: Enjoy up to 18 days of paid leave in your first year, including 3 days granted upon hire and 15 days accrued throughout the year. You'll also receive 9+ paid holidays, including the day after Thanksgiving and the week between Christmas Eve and New Year's Day.
• Tuition Coverage: Get 100% tuition coverage for yourself for one undergraduate and one graduate degree, and discounted rates for your spouse and dependent children up to age 26.
• Retirement Contributions: ERAU contributes 6% of your base salary to your retirement plan and offers a 4% matching contribution – with no vesting period.
• Personal Leave: Relax with 15 days of personal leave for non-exempt employees or 18 days for exempt full-time employees in your first year.

Compensation

The annual salary range for this role is up to $62,000. The final offer will be based on the candidate’s skills, qualifications, and experience, as well as applicable state regulations, internal equity, and business needs, and may fall outside of the stated range.

Qualifications

Required Education and Qualifications:

• Bachelor's degree in business or related field with 3-5 years of related experience.
• CRA and/or Contract Certification(s) and master’s degree a plus.
• In lieu of a bachelor’s degree, 5-10 years of experience in contracts, grants, or financial management will be considered.
• Experience with sponsors who support aeronautical research (FAA, DoD, USAF, USSF, NASA etc.) a plus.
• Excellent attention to detail, outstanding customer service and strong communication skills are required for this position.
• Pre-award Contract management experience or demonstrated experience with managing multi-part contract proposals, technical documents, and budgets.
• Post-award Contract management experience or demonstrated experience with managing multi-part contracts, technical documents, and budgets.
• The ability to manage a high volume of work and competing deadlines in a fast-paced, deadline-driven work environment.
• Comfort working remotely and using tools to facilitate remote work, e.g., Teams, Zoom.
• Comfort with business systems that hold financial and administrative information, such as Workday.
• Proficiency with Microsoft 365, to include Microsoft Word, Shared Drives, OneDrive, and Excel, to include use and understanding of Excel formulas.
• Effective analytical and problem-solving skills.

Preferred Qualifications:

• Familiarity with contracting guidelines as detailed in the FAR, DFAR, ITAR and CFR, also experience with STTR and SBIR contracts is a plus.
• Experience working in higher education with knowledge of Sponsored Research, including the principles, methods, and procedures of contract administration and compliance.

Application process/requirements

To submit your application for this opportunity, please visit the Embry-Riddle Career Site and search for requisition number R310831. Please attach all relevant materials to your application when you apply online. Complete submissions include:

• Cover letter
• Full Resume
• Contact information for at least three professional references (please note that references may be contacted as part of the interview/screening process)

Current Embry-Riddle employees: Please apply directly through the ERAU Employee Hub Central application within Workday.

Embry-Riddle does not accept unsolicited assistance from staffing or recruitment agencies. Agencies interested in partnering with the University should contact eraujobs@erau.edu and should not contact hiring managers or other University employees directly. To preserve the integrity and authenticity of our hiring process, candidates are expected to participate without AI-assisted coaching, real-time response generation, or recording during interviews or assessments. Embry-Riddle does not use AI to automatically screen, rank, or select candidates.

Welcome

Exciting opportunities await at Embry-Riddle!

As we continue to grow, we’re thrilled to welcome new talent to our team. We’re seeking highly qualified, passionate, and driven candidates to join us on this journey.

✨ Explore our current openings and apply for the roles that best fit your skills and aspirations.
✨ Track the progress of your application anytime by logging into your candidate account.
✨ Set up “Job Alerts” so you’ll be the first to know when new opportunities that match your interests are posted.

If you need any assistance throughout the application process, our recruiting team is here to help—just reach out to us at eraujobs@erau.edu..

Thank you for considering a career with Embry-Riddle. We look forward to the possibility of having you on our team!

About Us

At Embry-Riddle Aeronautical University, we don't just prepare people for the future of aerospace, we help create it.

As the world's leading aviation and aerospace university, Embry-Riddle is advancing innovation across aviation, space, artificial intelligence, cybersecurity, autonomous systems and next-generation engineering.

Our faculty, researchers and professional staff collaborate with industry leaders, government agencies and innovators to solve real-world challenges and shape the technologies transforming our world.

We are accelerating research, expanding strategic partnerships and driving discoveries that will define the future of aerospace and STEM.

Whether you are an educator, researcher, administrator, technologist or industry professional, your work at Embry-Riddle will contribute to something bigger than a job. You will inspire future leaders, advance groundbreaking ideas and help shape what's next.

Join us and be part of a community dedicated to innovation, impact and the future of aerospace.

Virtual tours:

• Daytona Beach: Visit the Campus
• Prescott: Visit the Campus
• Prescott Campus Future Flythrough | Embry-Riddle Aeronautical University (ERAU)

Employment Statement

Embry-Riddle is committed to fostering a workplace where all individuals are valued and respected. We strive to ensure that all faculty, staff, and students are treated fairly and provided equal opportunities for employment, advancement, compensation, training, and other benefits of employment. Embry-Riddle makes employment decisions — including hiring, promotions, compensation, and other terms of employment — based on individual merit, qualifications, and abilities. Embry Riddle is strongly opposed to discrimination and harassment, and such behavior is prohibited by university policy. Embry-Riddle does not discriminate on the basis of race, color, national origin, sex, disability, veteran status, predisposing genetic characteristics, age, religion, or pregnancy status, or any other status protected by federal, state, or local law, in its employment, educational programs, admissions policies, financial aid, or other school-administered programs or activities. For further information, please visit our website.