Sponsorship Assistant (Entry-Level)

About Institutional Connect: Founded in 2020, Institutional Connect specializes in connecting the institutional community with strategies aligned with long-term goals. We provide prescient insights and facilitate peer-to-peer dialogues through events and other platforms driven by senior executives from institutional investors in Canada and around the globe.

Visit our website at www.institutionalconnect.com to learn more.

Summary of the Role: Join our small, dynamic team as a Sponsorship Assistant, a key role in ensuring success and enhancing client experience for the Institutional Connect portfolio. As the core support member for sponsorship client relationship and administrative tasks, you will work with President and other team members closely in assisting with the full event cycle. You will leverage your skills in relationship management and communication, creativity, as well as business acumen to achieve goals. This role offers potential career growth opportunities. This entry-level role is suitable for someone who desires to develop his/her career in client management.

This is a remote, full-time position based in the Greater Toronto area, with some travel required.

Key Accountabilities and Associated Tasks

Sponsor Client Relationship Management

· Assist with prospecting sponsorship clients for Institutional Connect event portfolio.

· Respond to sponsorship client inquiries and prepare proposals.

· Assist in drafting sponsorship agreements and obtain executed copies.

· Maintain and track sponsorship prospecting list for each event.

· Send welcome emails, understand sponsorship needs and identify methods to fulfil.

· Obtain lists of preferred attendees from sponsors, organize seating plans for select events.

Sponsorship Administration

· Assist in collecting sponsor deliverables (company logo, company description, sponsor attendee representatives, networking RSVPs), updating the online agenda and website.

· Update sponsor folders and spreadsheets with the latest files.

· Create and send sponsor invoices for payment, follow up with sponsorship payment status.

· Keep sponsor agreements organized and filed in the shared drive.

· Create, update and maintain sponsorship sales list, on a timely and accurate basis.

· Track sponsor deliverables

· Manage sponsor registration lists

Onsite and Post Event Support

· Participate at select events and assist with sponsor clients.

· Make introductions in facilitating sponsors to meet desired attendees.

· Work with sponsor representatives in ensuring their needs are being met.

· Greet all guests warmly and answer questions about agenda, event location, or onsite venue amenities.

· Compile sponsorship feedbacks, organize post-event calls with sponsors when necessary

Qualifications and Experience:

· Post-secondary education in business management, communications, hospitality or related fields is an asset.

· Recent graduates are welcome to apply. 1-2 years of experience in business development and/or event assistance is an asset.

· Experience working with a growing brand and successfully connecting with senior-level executives is an asset.

Skills:

· Strong verbal and written communication skills with internal team members and external clients, with the ability to convey ideas concisely and effectively.

· Fluency in both written and oral English, familiarity in French is an asset.

· Quick learner of concepts, processes, and business cycles.

· Ability to work on tasks on multiple events / projects / items, with attention to details.

· Ability to work with a team members and clients who are from diverse backgrounds

· Ability to thrive in a fast-paced, collaborative, and entrepreneurial environment.

What We Offer:

· Competitive salary plus bonus plan

· Career growth opportunities

· Comprehensive benefits package

· Flexible remote work environment

· Additional paid personal days dedicated to mental wellness and personal needs

Join us at Institutional Connect and join a team shaping the future of institutional investing!

To apply for this role, please send a brief application summary which summarizes your strengths, along with a resumé, to [email protected], by Sunday August 23.

Institutional Connect is committed to fostering an inclusive and diverse workplace. We welcome candidates of all genders, races, religious beliefs, and those with disabilities to apply. Our recruitment process is designed to promote equity, diversity, and inclusion (EDI), ensuring that every applicant is evaluated fairly and without bias. We strive to create an environment where all employees feel valued, respected, and empowered to succeed.