Sr Analyst Software Asset Management

Job Summary

The Sr. Analyst – Software Asset Management (SAM) is responsible for reviewing and optimizing software investments, ensuring license compliance, and driving cost efficiency across the organization's software portfolio. This role partners closely with Technology, Procurement, Finance, Legal, and business stakeholders to manage software assets throughout their lifecycle, maximize value from software investments, reduce unnecessary spending, and mitigate audit and compliance risks.

Job Description

MAJOR RESPONSIBILITIES

Software Asset Management

· Maintain accurate software entitlement, deployment and consumption records

· Monitor software utilization and identify opportunities for license optimization, re-harvesting and rationalization

· Support the governance and administration of enterprise Software Asset Management programs

· Ensure software assets are tracked throughout the full lifecycle from acquisition through retirement

Procurement & Cost Optimization

· Support software sourcing, renewals, and vendor negotiations through entitlement and usage analysis

· Identify cost reduction opportunities and develop recommendations to eliminate unused or underutilized licenses

· Analyze software spending trends and provide insights to stakeholders regarding optimization opportunities

· Assist in developing business cases and ROI analysis for software investments

License Compliance & Audit Support

· Ensure compliance with software license agreements and contractual usage rights

· Support software publisher audits and internal compliance reviews

· Maintain documentation supporting entitlement positions and license reconciliation activities

· Assist in mitigating financial, legal, and operational risks associated with software usage

Vendor Management

• Collaborate with software suppliers to understand and manage usage and entitlements

• Support vendor performance reviews and renewal planning activities

• Coordinate with internal stakeholders to validate software demand and consumption requirements

• Assist category leads and managers with software-related procurement activities

Data Analytics & Reporting

· Utilize SAM platforms and reporting tools to monitor software consumption and licensing trends

· Develop dashboards and reports related to software inventory, compliance, renewals and savings opportunities

· Ensure data integrity across software asset repositories and procurement systems

· Provide actionable insights to leadership regarding software utilization and optimization opportunities

Stakeholder Partnership

· Work closely with IT Operations, Application Owners, Finance, Security and Legal teams

· Support governance processes related to software acquisitions and renewals

· Educate stakeholders on software licensing best practices and procurement policies

· Contribute to continuous improvement initiatives within Procurement and IT Asset Management

JOB REQUIREMENTS

Education

· Bachelor’s Degree or equivalent combination of education and experience in Technology Procurement, Business, Supply Chain, Information Technology, or related field

Certification / Licensure

Preferred

· Certified Software Asset Manager (CSAM)

· Certified IT Asset Manager (CITAM)

· ITIL 4 Foundations

Nice to Have

· Microsoft Licensing Expertise

· Certified Professional in Supply Management (CPSM)

· Certified Third-Party Risk Professional (CTPRP)

Work Experience

· 2-5 years of experience in procurement, IT asset management, and software licensing

· Strong analytical and problem-solving skills

· Experience working with Microsoft Excel and reporting tools

Knowledge / Skills / Abilities

· Strong financial and analytical acumen

· Knowledge of software licensing concepts and software procurement processes

· Strong communication and stakeholder engagement skills

· Negotiation and vendor management capabilities

· Process improvement and operational excellence mindset

· Ability to work with data and reports to produce actionable business insights

Click here to learn more about a career in IT at Medline!

Our benefit package includes health insurance, life and disability, 401(k) contributions, paid time off, etc., for employees working 30 or more hours per week on average. For a more comprehensive list of our benefits please click here. For roles where employees work less than 30 hours per week, benefits include 401(k) contributions as well as access to the Employee Assistance Program, Employee Resource Groups and the Employee Service Corp.

We’re dedicated to creating a Medline where everyone feels they belong and can grow their career. We strive to do this by seeking diversity in all forms, acting inclusively, and ensuring that people have tools and resources to perform at their best. Explore our Belonging page here.

Medline Industries, LP is an equal opportunity employer. Medline evaluates qualified individuals without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, disability, neurodivergence, protected veteran status, marital or family status, caregiver responsibilities, genetic information, or any other characteristic protected by applicable federal, state, or local laws.

Why work here?

About Us

Medline is the largest provider of medical-surgical products and supply chain solutions serving all points of care. Through its broad product portfolio, resilient supply chain and leading clinical solutions, Medline helps healthcare providers improve their clinical, financial and operational outcomes. Headquartered in Northfield, Illinois, the company employs more than 43,000 people worldwide and operates in more than 100 countries and territories. To learn more about how Medline makes healthcare run better, visit www.medline.com.