Sr. Finance Grants Analyst

Description

Bet Tzedek Legal Services is seeking a Sr. Finance Grants Analyst to join its Finance team. Under the direct supervision of the Sr. Director, Grants Management and working closely with the finance management team, the Sr. Finance Grants Analyst leads grant billing and supports grant accounting and revenue-cycle operations within the Finance & Accounting department. The successful candidate will provide consistent, accurate and efficient execution of grant invoicing, accounts receivable, collections, revenue reconciliation, and fiscal reporting. This role exercises independent judgment to support grant fiscal compliance, process subrecipient invoices, and resolve billing and payment issues with funders. The position collaborates with the Sr. Financial Analyst responsible for FP&A to align billing, grant expenditures, allocations, and financial reporting.

This position is eligible for Bet Tzedek Legal Services’ hybrid/remote workplace designation. While the primary workplace is Bet Tzedek’s offices, at the discretion of the immediate supervisor, the employee may be permitted to work remotely or may be required to work in other locations depending on workload and business needs. Candidates must be located in the Southern California region and able to commute if needed.

Requirements

ESSENTIAL DUTIES

· Serve as lead for grant billing; coordinate billing schedules, review supporting documentation, and prepare and submit accurate invoices and reimbursement requests by funder deadlines

· Manage grant accounts receivable and collections; monitor aging, track outstanding invoices and payments, and escalate overdue balances and collection risks to the Sr. Director

· Perform grant accounting and month-end reconciliations; prepare supporting schedules and proposed entries for accrued revenue, accounts receivable, deferred revenue, and revenue adjustments in coordination with Accounting

· Work directly with funders to resolve billing discrepancies, rejected invoices, documentation requests, and payment delays; track issues through resolution

· Monitor grant fiscal compliance with award terms, approved budgets, cost allowability, supporting documentation, and reporting requirements; identify exceptions and coordinate corrective follow-up

· Review and process subrecipient invoices; verify costs against subaward budgets, terms, and required documentation, resolve discrepancies, and coordinate approved invoices with Accounts Payable

· Validate monthly staff, shared cost, and indirect cost allocations used in grant billing; coordinate discrepancies and adjustments with the Sr. Financial Analyst and Accounting

· Collaborate with the Sr. Financial Analyst on budget-to-actual reviews, funding utilization, and grant closeouts; provide billing, receivable, and revenue data to support forecasting and financial planning

· Maintain Airtable billing workflows and FE Nxt queries, reports, and import tools; reconcile billing records to the general ledger and track submissions, payments, and outstanding balances

· Coordinate grant billing procedures, review checklists, and coverage; provide technical guidance and follow up with internal teams on missing information and billing deadlines

· Support the Sr. Director in day-to-day oversight and mentorship of the Finance Grants Analyst through technical guidance, training, work review, and coordination of priorities and deadlines

· Support funder audits, fiscal monitoring, and grant closeouts with billing records, receivable reconciliations, subrecipient invoice documentation, and expenditure schedules

· Other finance and accounting duties as assigned

QUALIFICATIONS:

· BS in Business or Accounting or equivalent. May be combined or substituted with extensive previous experience.

· Minimum of 5 years of verifiable grant accounting and revenue-cycle experience, including grant billing, accounts receivable, collections, reconciliations, fiscal compliance, and subrecipient invoice review; advanced Microsoft Excel skills and experience managing financial or grants databases

· Minimum of 5 years work experience in a nonprofit organization is required

PERSONAL SKILLS: In addition to the above qualifications and skills, an individual must:

· Demonstrate an understanding and have personal expression of, and a commitment to, Bet Tzedek’s Core Values, which are:

· Leadership – Seeks to lead through excellence in work product, and in relationships with colleagues and others; strives for open communication with all and seeks to show leadership through collaboration;

· Community – Deep understanding that integrity and respect are the only ways to truly reach people; continually explores ways to unite colleagues in the pursuit of social justice;

· Innovation – Demonstrates courage in action by being honest and open no matter what the topic; shows creativity of thought and is curious about new and challenging ways to further our mission.

Salary

$90,000 - $100,000 (DOE/DOE)

Benefits

BENEFITS PACKAGE:

Bet Tzedek offers an excellent benefits package in addition to competitive salaries. These benefits currently include:

· A generous number of paid holidays, vacation, and sick days annually.

· Personal and floating holidays

· Compensatory time for exempt employees.

· Medical, dental, vision, chiropractic and acupuncture coverage for employees and dependents, with office visit co-pay reimbursement for HMO enrollees.

· Life/accidental death and dismemberment (AD&D) insurance, long-term disability insurance, and Employee Assistance Plan.

· Voluntary (employee-contributed) life/AD&D, accident, critical illness, hospital confinement, and pet insurance.

· Employee-contributed 403(b) plan.

· Employer-contributed profit-sharing plan.

· Healthcare and childcare flexible spending accounts.

· Commuter transit and/or parking benefits.

HOW TO APPLY:

· Please visit https://bettzedek.org/careers/ to submit a letter of interest, and resume. (Please, no phone calls.)

Note: All positions are subject to funding; ongoing funding or employment cannot be assured. To best serve our communities Bet Tzedek seeks a diverse staff with cultural competency reflecting our client populations. We strongly encourage candidates from traditionally underrepresented communities and historically oppressed groups to apply.