Sr. Gift Services Representative

Current Employees:

If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position, please review this tip sheet.

The University of Miami, Division of Development and Alumni Relations, has an exciting opportunity for a full time Sr. Gift Services Representative to work in Coral Gables, FL.

The Division of Development and Alumni Relations supports and promotes the mission, purpose and priorities of the University of Miami through fundraising and engagement by building and nurturing strategic philanthropic relationships to improve and transform the lives of individuals and communities. We are committed to values central to the Division—Service, Gratitude, Trust, and Partnership—which guide our strategic thinking, decision-making, and day-to-day interaction with each other and our stakeholders.

The Sr. Gift Services Representative supports the Development team by assisting with the intake, documentation, and entry of gifts. The position is responsible for processing and posting financial transactions related to fundraising efforts accurately and promptly. This role focuses on recording and processing routine contributions, maintaining clear and consistent documentation, and ensuring donor records are kept up to date with the utmost accuracy and integrity. The Sr. Gift Services Representative will also collaborate with Gift Management and Development office staff to improve efficiency in gift processing operations and assist with various data-related projects, as needed.

Core Responsibilities:

• Accurately and promptly collect, input, and process gifts into the Blackbaud CRM donor database, in compliance with University of Miami gift acceptance policies, university procedures, IRS regulations, Controller's restrictions, and C.A.S.E. standards.
• Assisting with the intake and initial processing of gifts, including checks, online donations, and other contributions.
• Providing administrative support for data entry, documentation, and gift-related projects.
• Provide exceptional customer service to donors and colleagues across the division by responding to inquiries regarding contributions, receipts, and gift documentation.
• Remain flexible and responsive to changing transaction volumes, office needs, and shifting priorities to ensure gifts are processed in a timely manner.
• Ensure adherence to all relevant policies and donor agreements in managing gift funds, with accurate record-keeping for auditing purposes with oversight from the Director.
• Adheres to University and unit-level policies and procedures and safeguards University assets.
• Monitors compliance with gift management policies and procedures.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

Core Qualifications:

• High school diploma or equivalent
• Minimum 3 years of relevant experience, including demonstrated level of customer service; a minimum of 1 year of demonstrated success in gift processing and data entry in a high-volume fundraising operation.
• Proficiency in Blackbaud CRM or Raiser’s Edge NXT preferred
• Familiarity with various types of charitable donations and giving guidelines.
• Strong command of Microsoft Office 365 applications with proficiency in Microsoft Excel.
• High level of accuracy and attention to detail, with proactive execution of assigned duties.
• Excellent administrative, organizational, and project management skills.
• Strong commitment to quality work and customer service.
• Excellent communication skills.
• Ability to work well with individuals at all levels within an organization.
• Ability to work in a fast-paced environment, while maintaining accuracy and attention to detail.
• Commitment to the University’s core values.

Any relevant education, certifications and/or work experience may be considered.

The University of Miami is recognized as one of the nation’s premier research institutions and academic health systems and is among the largest employers in South Florida.

With more than 20,000 faculty and staff, the University is committed to excellence and guided by a mission to positively impact the lives of students, patients, and communities locally and globally.

We are dedicated to fostering a culture where every individual feels valued and empowered to contribute meaningfully. United by shared values, the University community works together to build an environment defined by purpose, collaboration, and service.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:

Employee Type:

About Us

The mission of the University of Miami is to transform lives through education, research, innovation, and service. A vibrant and diverse academic and healthcare community, the University of Miami and the University of Miami Health System ("UHealth") have rapidly progressed to become one of the nation’s top research universities and academic medical centers in the nation.

The University comprises 12 schools and colleges serving undergraduate and graduate students in more than 350 majors and programs. Visit welcome.miami.edu/about-um to learn more about our points of pride.

The University ranks No. 55 on U.S. News & World Report’s 2022 Best Colleges list and ranked No. 49 in the 2022 Wall Street Journal/Times Higher Education College Rankings.

Bascom Palmer Eye Institute is ranked the #1 eye hospital in the USA and offers some of the nation's premiere eye doctors to treat every eye condition for adults. Sylvester Comprehensive Cancer, part of the Miller School of Medicine, received the prestigious National Cancer Institute designation in 2019.

The University of Miami and UHealth have also ranked among the Forbes Best Employers and Best Employers for Women on several occasions, most recently in 2022.

Transforming Lives

With more than 17,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.