Staff Accountant

The Staff Accountant is a key member of our accounting team, responsible for managing the full cycle of payables and receivables in a fast-paced construction environment. This role requires a strong understanding of construction accounting practices, exceptional attention to detail, and the ability to work effectively with field teams, project managers, subcontractors, and vendors.

Position Summary

The Accounts Payable / Accounts Receivable Specialist is a key member of our accounting team, responsible for managing the full cycle of payables and receivables in a fast-paced construction environment. This role requires a strong understanding of construction accounting practices, exceptional attention to detail, and the ability to work effectively with field teams, project managers, subcontractors, and vendors.

This is a hybrid position requiring 2–3 days per week in our Nashville-area office.

Key Responsibilities

Accounts Payable

• Process and code subcontractor, vendor, and supplier invoices accurately and in a timely manner

• Review invoices against purchase orders, contracts, and project budgets for accuracy and approval

• Manage check runs, ACH payments, and wire transfers; maintain payment schedules

• Reconcile vendor statements and resolve discrepancies in a professional manner

• Maintain organized digital and physical AP files in accordance with company policies

• Prepare with 1099 preparation and year-end reporting

Accounts Receivable

• Generate and issue AIA-format pay applications, progress billings, and invoices to general contractors and owners

• Monitor outstanding receivables and follow up on past-due accounts

• Post payments, reconcile AR aging, and maintain accurate customer records

• Coordinate lien waiver collection and submission

• Assist project managers with billing documentation, change orders, and retainage tracking

General Accounting & Administrative

• Reconcile bank and credit card statements

• Assist the Controller or CFO with month-end close procedures

• Maintain accurate job cost records and assist with WIP (Work-in-Progress) reporting

• Support annual audit preparation and documentation requests

• Assist with ad hoc reporting and special projects as needed

Required Qualifications

• 3+ years of AP/AR experience specifically within the construction industry

• Solid understanding of construction accounting principles, including job costing, WIP, retainage, and AIA billing

• Preferred experience with construction accounting software (ComputerEase experience strongly preferred)

• Strong working knowledge of Microsoft Excel and Office Suite

• Ability to manage multiple priorities and meet deadlines in a dynamic environment

• Excellent communication skills with the ability to interact professionally with subcontractors, vendors, and internal teams

• High degree of accuracy, organization, and discretion in handling financial information

Preferred Qualifications

• Experience with ComputerEase accounting software

• Familiarity with lien waiver processes and compliance requirements in Tennessee

• Associate's or Bachelor's degree in Accounting, Finance, or a related field

• Experience working in a company with $5M–$20M in annual revenue

Work Schedule & Location

• Hybrid schedule: 3 days per week in office (Nashville, TN area)

• Remaining days remote, with reliable high-speed internet required

• Standard business hours, Monday–Friday

• Occasional flexibility needed during month-end close or peak billing periods

Compensation & Benefits

We offer a competitive compensation package commensurate with experience, including:

• Competitive compensation package

• Health, dental, and vision insurance

• Paid time off and company holidays

• Opportunities for professional growth within a growing company