Staffing Coordinator

• Salary Range: $66,300.00 - $75,000.00 Salary/year
• Position Type: Full Time
• Job Shift: Day
• Travel Percentage: Up to 25%
• Category: Restaurant - Food Service

About Us

Green Top Farms is a New York-based food service company specializing in farm-fresh meals for enterprise workplace dining and corporate catering. We partner with leading companies to deliver elevated daily dining and hospitality experiences, using seasonal ingredients and thoughtful operations to create consistent, high-quality service at scale.

Our mission is to build a more sustainable and equitable food system, starting by reconnecting consumers and local farmers. We believe the results of strengthening that connection are better nutrition, tastier food, greater social justice, and reduced environmental impacts. Our menus reflect this attention to bringing nutritious, delicious food to those who need it most.

Position Overview

The Staffing Coordinator is a hands-on, high-energy hiring manager responsible for keeping our enterprise onsite and event teams fully staffed. Reporting directly to the Chief Operating Officer, you will own aggressive, full-cycle hiring for our front-line staff, build a ready bench for daily service and events, and get new hires trained and scheduled quickly. This is a role for someone who loves the hunt: sourcing, screening, closing candidates, and keeping every site and event covered.

We are looking for a candidate who is:

• A relentless recruiter who enjoys high-volume hiring and moves with urgency
• Skilled at building candidate pipelines and closing quickly
• Highly organized and unflappable when needs change fast
• Comfortable working directly with senior leadership and operations

The ideal candidate brings a proven track record of filling roles fast and building reliable front-line teams at scale.

Responsibilities

High-Volume Hiring & Sourcing (45%)

Own the pipeline and fill roles fast.

• Own aggressive, full-cycle hiring for enterprise onsite and event staff, from sourcing through offer
• Proactively build candidate pipelines through job boards, community partners, referrals, and hiring events
• Screen, interview, and close candidates quickly to hit time-to-fill targets and reduce vacancy
• Build and maintain a ready bench of on-call and event staff for fluctuating demand
• Partner with hiring managers to define needs and move candidates through quickly

Onboarding & Training (20%)

Get new hires productive fast.

• Onboard and train new hires on service standards, safety, and procedures
• Coordinate role-specific training with site leads and managers
• Support ramp-up so new staff are effective on their first shifts

Scheduling & Coverage (20%)

Keep every site and event covered.

• Build and manage schedules for onsite and event staff across accounts and events
• Forecast staffing needs against the service and event calendar
• Fill call-outs and last-minute gaps to ensure coverage
• Flex labor across multiple sites and events to match demand

Workforce Planning & Reporting (15%)

Plan ahead and keep leadership informed.

• Partner with the COO, operations, and account teams to forecast headcount for new accounts, floors, and events
• Track and report hiring and staffing metrics, including fill rate, time-to-fill, and turnover
• Maintain the staff roster and availability, and take on additional responsibilities as needed

Qualifications

Required Qualifications

• 3+ years of high-volume recruiting, hiring, or staffing experience, preferably in hospitality, food service, events, or a staffing agency
• Proven track record of full-cycle hiring at volume and hitting time-to-fill targets
• Strong sourcing, screening, and candidate-closing skills
• Highly organized with the ability to manage many openings at once
• Strong communication and relationship-building skills
• Able to stay calm and move fast with last-minute changes
• A commitment to personal accountability and continuous learning

Preferred Qualifications

• Experience hiring hourly, onsite, or event teams at scale
• Experience in enterprise workplace dining, catering, or events
• Bilingual (Spanish) strongly preferred
• Familiarity with applicant-tracking and scheduling systems
• Food safety awareness (ServSafe or equivalent a plus)

Key Competencies

• Sourcing and pipeline building
• Closing and urgency
• Organization under pressure
• Relationship building
• Accountability and ownership

Role Details

Title: Staffing Coordinator

Job Type: Full-time, Salaried (Exempt), Hybrid

Location: New York City

Schedule: Monday through Friday, with occasional evenings and weekends based on event needs

Reports to: Chief Operating Officer

Compensation: $66,300-75,000 base + bonus eligibility through our Green Shares employee bonus program

Benefits

• Medical insurance
• Sick leave
• Paid time off that increases with tenure
• 401(k)
• Daily family meal
• Potential for bonuses through our Green Shares employee bonus program
• Eligibility and details subject to company policy

Equal Opportunity Statement

Green Top Farms is an equal opportunity employer and is committed to fostering a diverse and inclusive workplace. We do not discriminate on the basis of race, color, religion, creed, gender, gender identity or expression, sexual orientation, national origin, age, disability, marital status, citizenship status, veteran status, or any other characteristic protected by federal, state, or local law, including the New York State Human Rights Law.

We are committed to providing reasonable accommodations for qualified individuals with disabilities and for religious observances, in accordance with applicable laws