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Student Assistant - Property Control Support - Hybrid (Oakland, CA)

UNIVERSITY ENTERPRISES INC.Real Estate & Property
Salary
$18.3–$24.6/hr
Hiring from
United States
Work type
Hybrid
Posted
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The California Department of Transportation (Caltrans) is seeking to hire a student assistant, in a learning capacity, to work under the close supervision of a Supervisor I, Logistics Operations Branch Chief, in the District 4 Office of Business Operations. The Student Assistant will serve in a learning capacity supporting the Maintenance surplus property project. The student assistant will primarily assist Maintenance yards with preparing the appropriate forms and supporting records to survey out surplus equipment in accordance with applicable Caltrans property control policies and procedures.

Through this experience, the student will gain practical knowledge of public administration, asset accountability, records management, and coordination across district operations. All work will be reviewed by the supervisor and designated Property Control staff, while final approvals and disposal decisions will remain with authorized personnel.

Conditions of Employment

This is a part-time, temporary, non-benefited, student position. Employment in all positions with University Enterprises, Inc. is dependent upon the mutual consent of University Enterprises, Inc. and the employee. This means that either University Enterprises, Inc. or the employee can, at any time, terminate the employment relationship at will, with or without cause.

Depending on the type of position you are applying for, a pre-employment background check consisting of one or more of the following may be conducted: employment history, professional references, criminal check: educational verification (degree, license, or official transcript) or DMV clearance. Applicants will be required to pass required pre-employment checks to the satisfaction of University Enterprises, Inc. (UEI) and the hiring Agency or Department.

UEI does not allow students to hold more than one UEI Job at a time, or work in more than one account per pay period. UEI employees who are considering leaving their current UEI Student assistant position for a different UEI student assistant position should inform their supervisor in writing and provide at least a week’s notice.

UEI is not a multi-state employer. UEI only employs candidates who live and work in the state of California. If selected for the position you must reside in California and all work must be performed in the state of California throughout the course of employment.

Prerequisites

Must be a college student attending classes during the regular term (Fall, Spring and Winter, if applicable), at one of the accredited colleges or universities on our affiliation list.

To view our current affiliation list please paste the following URL into your browser: http://www.calinterns.org/wp-content/uploads/Affiliation_List.pdf

Students must be enrolled in at least six-semester units or nine quarter units for undergraduate students; four-semester units or six quarter units for graduate students.

Students declared major must match the major(s) listed in the job posting.

Majors/Fields of Study

Business Administration, Public Administration, or closely related field.

Work Schedule

Flexible workdays and work hours, Monday – Friday, between 8 AM – 5 PM. The final work schedule will be determined by the supervisor.

Additional Work Schedule

Student Assistant and Graduate Assistant employees generally work up to 24 hours per workweek (Sunday – Saturday) during the academic year and up to 40 hours per workweek during breaks; (winter, spring, summer).

Compensation

$18.27 – $24.62 per hour.

Minimum Qualifications

  • Must maintain a minimum cumulative 2.0 GPA.
  • Must complete each term with minimum unit requirements for Undergraduate and Graduate student classifications. Proof will be collected at the end of each Spring and Fall term.
  • Basic computer skills, including Microsoft Word, Excel, and Outlook.
  • Ability to follow instructions and learn new tasks.
  • Good attention to detail and organizational skills.
  • Ability to communicate clearly and work well with others.
  • Ability to keep records organized and enter information accurately.
  • Willingness to learn and adapt to changing priorities.

Preferred Qualifications

  • Under the amendment to Government Code Section 18220, state agencies shall give preference to a qualified applicant (up to 26 years of age) who is, or has been, a dependent child in foster care, a homeless youth, a formerly incarcerated youth, or a victim of human trafficking.
  • Ability to review information for accuracy and identify missing details.
  • Good written and verbal communication skills.
  • Interest in learning about government operations, property management, or recordkeeping.

Duties and Responsibilities

  • In a learning capacity, the Student Assistant will assist Maintenance yard staff with completing the appropriate property survey forms and assembling supporting documentation using current forms and instructions provided by Property Control. Help record equipment descriptions, property tag or serial numbers, locations, condition, and reasons for proposed disposal. Review submissions for missing information and refer questions to Property Control staff.
  • In a learning capacity, the Student Assistant will assist with compiling and verifying lists of surplus equipment at Maintenance yards. Compare information provided by yard staff with available property records, document discrepancies, and obtain clarification under staff guidance. Organize photographs and other supporting records for review by Property Control staff.
  • In a learning capacity, the Student Assistant will maintain project spreadsheets and status logs to track survey packets, missing information, review status, and completed actions. Prepare routine progress summaries and flag outstanding items for the supervisor. Enter updates into authorized records only as directed and after required review.
  • In a learning capacity, the Student Assistant will assist with routine communication and scheduling among Maintenance yards, Property Control, and Logistics Operations. Follow up on requested documentation and help coordinate approved surplus pickup arrangements under staff direction. Route policy questions, exceptions, and approval requests to the appropriate staff.
  • In a learning capacity, the Student Assistant will organize electronic files and retain completed survey records and supporting documentation as directed. Participate in training on property control procedures, confidentiality, and workplace safety. Perform other related administrative assignments.

Physical Requirements

Sit for extended periods; frequently stand and walk; manual dexterity and hand-eye coordination; corrected hearing and vision to normal range; verbal communication; use of office equipment including computer workstations, telephones, calculators, copiers, printers and scanners with or without a reasonable accommodation.

Working Conditions

Work is performed in a hybrid environment.

Students/Employees will be required to work according to the current UEI remote workplace policy and sign a UEI Work from Home Agreement. The decision to permit an employee to work from home is at the discretion of the supervisor or employer and may, at any time and with or without cause, unilaterally terminate the option to work from home.

Application Instructions

Please complete all fields of the employment application. Include your educational history in the “Educational Experience” section and any employment history in the “Employment Experience” section of our application.

In addition to your resume, please upload your most recent transcripts.

Apply by: December 18, 2026

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