Subject Areas Procurement Coordinator
- Hiring from
- United Kingdom
- Work type
- Hybrid
- Posted
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Help our faculty and academic teams run smoothly by providing accurate, responsive administrative support across London Business School’s Subject Areas.
The Role
The Subject Areas are seven small teams within the Research and Faculty Office, supporting academic colleagues across the School. As Subject Area Administrator, you’ll help these teams deliver an efficient, helpful service to faculty and colleagues.
A key part of the role is processing invoices, faculty expenses and supplier requests, alongside procurement administration. You’ll also maintain accurate records, support budget tracking and reporting, respond to routine queries, and help coordinate practical arrangements for projects. You’ll work with colleagues across the School and contribute ideas to make processes clearer and more efficient.
Main Responsibilities
Process invoices, faculty expenses and new supplier requests accurately and promptly.
Support procurement administration and respond to routine accounts and purchasing queries.
Enter and maintain financial information in School systems, ensuring records are accurate and up to date.
Help track Subject Area budgets and prepare regular reports using information from relevant systems.
Provide clear, helpful first-line support to faculty and colleagues, referring more complex queries when needed.
Assist with project administration, including coordinating bookings such as catering and other supplies with Faculty Assistants.
Share updates on processes and guidance with Subject Area colleagues.
Look for practical ways to improve administrative processes and support consistent ways of working across the teams.
Work collaboratively with colleagues across the Research and Faculty Office and the wider School.
Who We Are Looking For
You’re organised, dependable and comfortable managing detailed administrative tasks. You take pride in accuracy, can prioritise competing requests and communicate clearly with a range of people.
You’ll bring:
Strong attention to detail and a careful approach to handling records and data.
Good organisation and time-management skills, with the ability to meet deadlines.
Confidence using standard IT tools and learning new systems and databases.
A helpful, service-focused approach and the confidence to respond to routine enquiries.
The ability to follow procedures and apply guidance consistently.
A proactive, collaborative attitude and an interest in finding better ways of working.
Experience in administration, invoice or expense processing, procurement support or a customer-facing role would be useful. A finance or accounting qualification is not required; we’re looking for strong administrative skills, accuracy and a willingness to learn.
Benefits You Can Enjoy
Generous annual leave of 27 days plus extra between Christmas and New Year
Enrolment into the Group Pension Scheme
Free onsite gym and swimming pool
Amazing range of professional development to support your career path
Enhanced cycle to work scheme
Wellbeing offering to support your physical, mental and financial health
Up to 5 days volunteering leave
At London Business School, we support Smart Working - a hybrid approach designed to help you achieve a healthy work-life balance while delivering the best outcomes for your role and the needs of our customers. All roles require a minimum of two days on campus each week to foster a vibrant, collaborative community.
For this role specifically, you will be expected to be on campus 5 day per week until probation is passed and then 3 days on campus per week (2 remote).
We operate with ‘core hours’ – 10:00-15:00 – to maximise opportunities for connection and collaboration across teams during the working day. Outside of these hours, you may still be required for meetings or collaboration based on your role and customer needs. Additionally, we offer Protected Time - a flexible, one-hour slot, within the working week dedicated to your learning and development, wellbeing, or focused, quiet work
Why London Business School?
London Business School; a global and vibrant business community based in three of the world’s most dynamic cities, London, Dubai and Riyadh. It’s where extraordinary minds and diverse perspectives connect, to have a profound impact on the way the world does business and the way business impacts the world. We offer best in class hybrid learning to our students and participants, whilst creating a flexible, supportive and dynamic working environment for our people to excel in, whatever their location.
Our commitment to driving inclusion and belonging
We are a globally reaching institution, committed to creating tangible and sustainable change in driving inclusion & belonging within our School, education and society at large. We are dedicated to creating an environment where everyone in our community feels they belong and thrive. This is a key school priority, and we want everyone who joins LBS to feel respected, welcomed, and heard.
Candidates needing sponsorship should assess their eligibility for a Certificate of Sponsorship by evaluating their circumstances against the relevant criteria before applying
Please note we start screening CVs and interviewing candidates from the start of a campaign. A successful candidate could progress to offer before the advertised closing date. We encourage you to apply as soon as possible if you are interested in any roles.
View London Business School Benefits
Competitive salary dependent upon experience
Closing date: 10th November 2026
