Supplier Care Specialist

Job Title: Supplier Care Specialist

Job Description

The Supplier Care Specialist serves as the primary point of contact for clients, suppliers, and contractors, ensuring a smooth experience across invoicing, payments, contract changes, and assignment lifecycle activities. This role combines customer service, investigative problem-solving, and detailed administrative support to maintain accurate records, resolve complex issues, and uphold program requirements while managing a dedicated book of business.

Responsibilities

• Serve as the primary point of contact for assigned clients, suppliers, contractors, and active engagements, providing timely and professional support.
• Research and resolve inquiries related to invoices, payments, contract extensions, rate revisions, and assignment changes.
• Provide excellent customer service while navigating complex situations and managing stakeholder expectations.
• Respond promptly to incoming requests, acknowledge receipt of inquiries, and proactively drive issues toward resolution.
• Manage a dedicated book of business and maintain ownership of assigned accounts, relationships, and ongoing engagements.
• Coordinate with internal partners such as Supplier Billing Services, Accounts Payable, Compliance, and Program Office teams to resolve issues and ensure alignment.
• Process and support contract extensions, change orders, statements of work (SOW) updates, and rate revisions while ensuring accuracy and compliance with program requirements.
• Facilitate end-of-assignment activities, including terminations, invoice reconciliation, and equipment return processes.
• Complete client-specific audits and operational reviews to verify data accuracy and adherence to program guidelines.
• Maintain accurate documentation and update systems such as Bullhorn, vendor management system (VMS) platforms, and internal trackers.
• Balance multiple priorities effectively while adapting to ambiguity and independently identifying solutions.
• Build and maintain strong relationships with suppliers, contractors, clients, and internal stakeholders through proactive communication and collaborative problem-solving.
• Perform data entry and administrative support tasks to ensure records are current, complete, and easily accessible.
• Use Microsoft Office tools to prepare documentation, track activities, and support issue resolution and reporting.

Essential Skills

• Strong customer service mindset with a focus on delivering a positive and professional experience.
• Excellent organization and attention to detail to manage documentation, audits, and multiple concurrent requests.
• Ability to manage competing priorities and handle a high volume of inquiries while maintaining quality and accuracy.
• Investigative and problem-solving skills to research issues, identify root causes, and implement effective solutions.
• Effective written and verbal communication skills for clear, concise, and professional interactions with diverse stakeholders.
• Comfort working independently with limited direction, demonstrating initiative and sound judgment.
• Ability to collaborate across multiple teams, including billing, accounts payable, compliance, and program office functions.
• Strong sense of ownership and accountability for issue resolution and follow-through.
• Proficiency with Microsoft Office applications for documentation, tracking, and communication.
• Ability to perform accurate data entry and administrative support tasks in systems such as Bullhorn, VMS platforms, and internal trackers.

Additional Skills & Qualifications

• Experience providing customer service in a remote or distributed work environment is beneficial.
• Background in administrative support, billing, or accounts payable is an advantage.
• Familiarity with vendor management systems (VMS) and tools such as Bullhorn is preferred.
• Demonstrated ability to build and maintain strong relationships with internal and external stakeholders.
• Comfort working through complex, ambiguous situations and independently identifying solutions.
• Track record of proactively communicating updates, managing expectations, and closing the loop on open issues.

Job Type & Location

This is a Contract position based out of Troy, MI.

Pay and Benefits

The pay range for this position is $19.00 - $20.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully remote position.

Application Deadline

This position is anticipated to close on Oct 16, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.