Talent Acquisition Onboarding Coordinator

Overview

The Talent Acquisition Onboarding Coordinator is responsible for managing and coordinating pre-employment and new hire onboarding activities for employees across all levels and business areas of VNS Health, including Home Health Aide, clinical, and corporate positions. Ensures a timely, efficient, and compliant onboarding experience from offer acceptance through the employee’s first day of employment.

Serves as a key resource on onboarding processes, pre-employment requirements, and compliance standards. Independently manages onboarding activities, resolves complex documentation and clearance issues, and ensures all required employment documentation is accurate, complete, and maintained in accordance with VNS Health policies and applicable regulatory requirements.

Collaborates with Talent Acquisition and cross-functional partners to monitor onboarding progress, address potential delays, and ensure new hire readiness. Proactively identifies opportunities to streamline processes, strengthen compliance, and enhance the overall onboarding experience. Exercises independent judgment in prioritizing activities, resolving issues, and supporting consistent and effective onboarding practices.

This is a hybrid position requiring three days per week in the office.

Responsibilities

What We Provide

• Referral bonus opportunities

• Generous paid time off (PTO), starting at 20 days of paid time off and 9 company holidays

• Health insurance plan for you and your loved ones, Medical, Dental, Vision, Life and Disability

• Employer-matched 401k retirement saving program

• Personal and financial wellness programs 

• Pre-tax flexible spending accounts (FSAs) for healthcare and dependent care and commuter transit program

• Generous tuition reimbursement for qualifying degrees

• Opportunities for professional growth and career advancement and CEU credits 

What You Will Do

• Performs and coordinates pre-employment and new hire onboarding functions to ensure timely and complete onboarding of employees across all levels and business areas, including Home Health Aide, clinical and corporate.
• Obtains and reviews all required pre-employment documents for accuracy, completeness, and compliance with VNS Health policies and applicable governmental requirements. Ensures proper documentation and recordkeeping.

• Ensures new hires understand the pre-employment medical clearance process and required documentation. Tracks medical clearances in collaboration with Health Services and communicates clearance status, outstanding requirements, and issues requiring immediate attention to the appropriate Talent Acquisition team members and stakeholders.

• Coordinates and monitors background checks and other required pre-employment screenings to ensure timely completion and compliance with applicable requirements.

• Identifies and communicates discrepancies in employment applications and other pre-employment documents and facilitates timely resolution. Independently addresses complex onboarding issues and collaborates with appropriate Talent Acquisition team members and other stakeholders to resolve escalated matters.

• Proactively follows up with candidates and new hires to obtain missing information, resolve outstanding onboarding requirements, and minimize delays. Keeps Talent Acquisition and appropriate stakeholders informed of onboarding progress, potential compliance concerns, and anticipated delays.

• Prepares materials for new hire orientation and coordinates first-day onboarding activities, including new hire sign-in, distribution of materials, and support for new employees and transfers.

• Provides coverage and administrative support to the Talent Acquisition team, as needed. Serves as a resource to other onboarding team members and participates in departmental and regional office activities, as assigned.

• Takes and/or coordinates new and replacement employee photo identification cards, as required.

• Provides administrative support to the Education department by preparing required documentation and coordinating onboarding requirements for incoming trainees.

• Completes job orders and enters new employee information into applicable payroll, scheduling, and HR systems, ensuring accuracy and timely processing.

• Maintains and updates onboarding and recruitment tracking systems with applicant clearance status, outstanding requirements, and hire dates. Monitors onboarding progress and identifies potential delays or compliance gaps requiring follow-up.

• Stays informed of changes in pre-employment requirements, onboarding compliance, healthcare regulations, and business operations. Supports consistent application of onboarding policies and procedures across employee groups.

• Identifies opportunities to improve onboarding workflows, strengthen compliance, and enhance the new hire experience. Assists with implementing process improvements and maintaining standardized onboarding practices.

• Participates in special projects and performs other duties as assigned.

Qualifications

Education:

• Associate’s degree or equivalent required.

• Bachelor’s degree in Human Resources, Business Administration, Social Sciences, or a related field preferred.

Required Experience and Skills

• Minimum of two (2) years of experience in administrative support, customer service, human resources, onboarding, or a related field.

• Demonstrated ability to manage multiple priorities, meet deadlines, and work effectively in a fast-paced environment.

• Strong organizational skills, attention to detail, and ability to maintain accurate records and documentation.

• Ability to handle sensitive and confidential information with professionalism and discretion.

• Strong communication, interpersonal, and problem-solving skills, with the ability to collaborate effectively with candidates, new hires, and internal stakeholders.

Preferred Qualifications

• Experience supporting employee onboarding, recruitment, human resources, or compliance-related processes.

• Experience working in a healthcare, human resources, or talent acquisition environment.

• Experience using Human Resources Information Systems, Applicant Tracking Systems, or onboarding platforms and technologies.

Pay Range

USD $23.99 - USD $28.80 /Hr.