Talent Management Administrator

UK Research & Innovation

Salary: £25,842 per annum

Band: UKRI Band B

Contract Type: Fixed Term (9 months)

Hours: Full-time/ Part Time (minimum 0.8 FTE) (flexible working available)

Location: Polaris House, Swindon, Wiltshire - Hybrid working available (Min 2 days per week in the office)

Closing Date: 15th October 2026

Please note that we may close this vacancy early should we receive a high volume of applications. We therefore recommend submitting your application at the earliest opportunity.

About the role

To provide a dedicated administration service to support primarily the Talent team with key projects and deliverables. Maintaining a professional proactive approach when interacting with stakeholders.

• Support the annual performance management cycle, answering inbox queries and sign posting resources.
• Work with relevant stakeholders to provide performance appraisal completion data during the annual performance cycle and other ad hoc performance system reporting as required.
• Organise and coordinate internal and external meetings, including issuing of relevant papers and or content for the wider Talent Team.
• Provide administrative & project planning support as required across the Talent Team.

Your responsibilities:

Administration

• Extract and report on performance data from Oracle Fusion (HR System)
• Respond to performance & appraisal queries via the appraisal inbox or escalate and consult others who can provide the answer, resolving & triaging queries in a timely manner.
• Produce, maintain and update published resources for the Talent & Performance Team including guidance and toolkits.
• Provide administration support across the Talent team including Early Careers recruitment, Strategic Workforce Planning & Talent Attraction. Duties may include supporting assessment centres, and administrative support for ad hoc project work as and when required.

Engagement

• HR colleagues to support the adoption of performance within Oracle Fusion providing data and insights.
• The Performance Champions Network to support their role as ambassadors for performance management across UKRI, including arranging diaries and presenting on a quarterly basis.
• HR customers and stakeholders to monitor appraisal enquires that are both system, process and / or policy led.

Personal Specification

The below criteria will be scored during Shortlisting (S), Interview (I) or both (S&I).

Essential

• This role would suit a person with administrative skills and interest in HR
• Experience of or interest in working in an administrative and or HR function (S).
• Experience of working in an administrative role that involves customer facing (S&I).
• Experience of using MS Excel to manipulate data to produce reports (I).
• Experience of using MS PowerPoint to produce graphs/charts which tell a story (I).
• Oral & written skills and an ability to communicate information concisely and clearly (S&I).
• Highly customer service focused (I).
• Ability to work in a professional and proactive manner (S&I).

Benefits

We recognise and value our employees as individuals and aim to provide a favorable pay and rewards package. We are committed to supporting employees' development and promote a culture of continuous learning!

A list of benefits below:

• An outstanding defined benefit pension scheme.
• 30 days' annual leave in addition to 10.5 public and privilege days (full time equivalent).
• Employee discounts and offers on retail and leisure activities.
• Employee assistance programme, providing confidential help and advice.
• Flexible working options.

Plus many more benefits and wellbeing initiatives that enable our employees to have a great work life balance!

For further information on our benefits please see:

Benefits of working at UK Research and Innovation (UKRI)

UKRI is an Equal Opportunity & Disability Confident Employer.

Please apply online, if you experience any issue applying, please contact Recruitment@ukri.org.

As this job does not fulfil the UK Government minimum criterion for obtaining sponsored migrant worker status we will be unable to apply for sponsorship for anyone not eligible to work in the UK. At interview, all shortlisted candidates are required to bring with them identification documents and original documents that prove they hold or can obtain the right to work in the UK. You can check your eligibility here: https://www.gov.uk/check-uk-visa/y