Team Assistant (f/m/d) in Corporate Communications

Do you want to help create the future of healthcare? Our name, Siemens Healthineers, was selected to honor our people who dedicate their energy and passion to this cause. It reflects their pioneering spirit combined with our long history of engineering in the ever-evolving healthcare industry.

We offer you a flexible and dynamic environment with opportunities to go beyond your comfort zone to grow personally and professionally. Sounds interesting?

Then come and join our global teams Financial & International Media and Brand Management as Team Assistant (f/m/d) in Corporate Communications.

Choose the best place for your work – Within the scope of this position, it is possible, in consultation with your manager, to work remotely (within Germany) up to an average volume of 60% of your working hours.

Even more flexibility? Mobile working from abroad is possible for up to 30 days a year under certain conditions and in selected countries.

This position is full-time or part-time with a minimum of 25 hours/week.

Your tasks and responsibilities:

· You will support team members and managers in the Financial & International Media and Brand Management departments with organizational and administrative tasks in both front- and back-office operations. This includes meeting management, coordination of appointments and meeting rooms, planning, booking and expense settlement of business trips, as well as coordinating and processing documents and goods shipments.

· You will support the team in organizing international press trips from initial planning through post-event follow-up. In particular, you will be responsible for participant management, travel arrangements, coordination with internal and external stakeholders, obtaining required compliance approvals, and the recording, documentation and tax assessment of benefits and non-cash benefits provided during these trips in SATO (internal tool for the recording and tax assessment of non-cash benefits and hospitality expenses).

· You will support the teams in planning, organizing, preparing and following up on workshops, meetings and other team-related events.

· Your responsibilities will include processing and monitoring purchasing activities, such as obtaining quotations, creating purchase orders in myMall, monitoring invoice receipts and initiating payments.

· As the flexitime coordinator, you will support the team by maintaining working and absence records as well as administrative processes related to time recording.

· Ordering and returning IT equipment will also be part of your responsibilities.

· You will be responsible for managing distribution lists and access authorizations and maintaining entries in relevant administrative systems.

· You will work closely with the other Team Assistants within Corporate Communications and regularly provide backup support for them.

To find out more about the specific business, have a look at https://www.siemens-healthineers.com/products-services

Your qualifications and experience:

· You have successfully completed commercial/business administration training or possess a comparable qualification.

· You have several years of professional experience in a team or executive assistant environment.

· You have solid experience working with Microsoft Office applications (Outlook, Word, Excel, PowerPoint and Teams) as well as SAP.

· You have practical experience working ideally with Siemens Healthineers tools and processes, particularly SATO, HR WebServices, OneSRM/myMall and Learn4U.

· Ideally, you have experience in organizing international events or comparable projects.

Your attributes and skills:

· You are fluent in German and English, both written and spoken.

· Reliable and trustworthy collaboration is a top priority for you.

· You demonstrate a self-driven and structured way of working, combined with strong communication skills, resilience and flexibility.

· You are highly organized, proactive and committed.

· A professional and friendly attitude, strong teamwork skills, loyalty and a high sense of responsibility complete your profile.

Our global team:

Siemens Healthineers is a leading global medical technology company. 74,000 dedicated colleagues in over 70 countries are driven to shape the future of healthcare. An estimated 5 million patients across the globe benefit every day from our innovative technologies and services in the areas of diagnostic and therapeutic imaging, laboratory diagnostics and molecular medicine, as well as digital health and enterprise services.

Our culture:

Our culture embraces different perspectives, open debate, and the will to challenge convention. Change is a constant aspect of our work. We aspire to lead the change in our industry rather than just react to it. That’s why we invite you to take on new challenges, test your ideas, and celebrate success.

Check our Careers Site at https://careers.siemens-healthineers.com/global/en

As an equal opportunity employer, we welcome applications from individuals with disabilities.

Wish to find out more before applying? Contact us: recruitinggersupport.func@siemens-healthineers.com, if you wish to discuss any initial questions with our recruitment team. The contact person handling this job ad is Name des Recruiters.

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