Technical Assistant to the Director

About Us COOi Studios is a purpose-driven innovation consultancy helping organisations navigate change and create sustainable impact through strategy, human-centred design, data, technology, AI, and emerging digital solutions. We believe innovation is powered by people, and we invest in creating a workplace where talented individuals can grow, innovate, and do meaningful work. Job Description Brief Job Description The Technical Assistant to the Director plays a critical role in enabling effective executive decision-making and operational excellence across the organisation. This role supports strategic execution by monitoring performance against key objectives, driving alignment across teams, and translating complex technical and operational data into actionable insights. Working closely with the Director and senior leadership, the role ensures seamless coordination of initiatives, effective communication, and efficient use of executive time. Key Responsibilities Strategic Support & Performance Monitoring Monitor and track progress against strategic goals, initiatives, and organisational KPIs across all teams. Identify risks, gaps, and opportunities, providing insights to support executive decision-making. Support the Director in driving operational improvements and continuous optimisation initiatives. Consolidate performance insights into clear and actionable executive reports. Operational Coordination & Effectiveness Facilitate alignment and collaboration across divisions to enable systems thinking and integrated execution. Identify inefficiencies and recommend process improvements to enhance operational performance. Data Analysis & Reporting Collect, validate, and interpret operational, financial, and commercial data. Develop dashboards, reports, and executive summaries for the Director and CEO. Maintain high standards of data accuracy, consistency, and integrity. Communication & Stakeholder Liaison Act as a bridge between the Director, senior management, and internal/external stakeholders. Ensure clear, consistent, and timely communication across all levels of the organisation. Track and follow up on key action items from leadership engagements. Meeting & Executive Support Prepare agendas, briefing materials, presentations, and reports for executive meetings. Attend high-level meetings and technical briefings, capturing key insights and action points. Ensure timely distribution of meeting outputs and follow-ups. Technical Advisory Support Interpret and translate complex technical, operational, and project information into clear, actionable insights. Support the Director in evaluating technical initiatives, proposals, and project performance. Provide structured inputs to support strategic planning and execution. Administrative & Executive Efficiency Manage the Director’s calendar, scheduling, and prioritisation of engagements. Coordinate travel, logistics, and executive support requirements. Optimise the Director’s time through proactive planning and prioritisation. Requirements Bachelor’s degree in Business Administration, Engineering, Finance, Data Analytics, or a related field. Minimum of 2 years’ experience in a similar role (e.g., Executive Assistant, Business Analyst, Project Coordinator). Experience supporting senior executives in a fast-paced, multi-disciplinary environment. Strong experience in reporting, stakeholder engagement, and operational coordination. Proficiency in Microsoft Office (Excel, PowerPoint) and project management tools (e.g., Jira, MS Project). Benefits Company Benefits (post-probation) Medical Aid Retirement Annuity Funeral Cover Hybrid work Work Life-Balance: 4-day week 2 x 1 week vacation blocks per year + Unlimited Leave Annual bonus Skills Incentive Programme Learning and Development Budget