Temporary Annual Giving Coordinator (Part-Time)

Job Description

Stevens Institute of Technology seeks a highly organized, detail-oriented, and proactive Temporary Annual Giving Coordinator to support the University’s annual giving efforts. This position will provide day-to-day support for annual giving campaigns, donor and volunteer engagement, data management, project coordination, and administrative activities.

The ideal candidate will be comfortable managing multiple projects and deadlines, working with donor and volunteer data, and collaborating with colleagues across University Advancement. The successful candidate will be an analytical thinker who can work independently, maintain a high level of accuracy, and quickly learn and navigate fundraising systems and processes.

Key Responsibilities

Annual Giving Campaign Support

• Provide day-to-day support for annual giving campaigns, appeals, and donor engagement initiatives, including Day of Giving, direct mail, email appeals and other fundraising efforts.
• Assist with campaign planning, execution, tracking, and follow-up.
• Coordinate campaign materials, communications, and deliverables to ensure projects remain on schedule.
• Assist with preparing campaign communications, tracking deadlines, and coordinating with internal partners and external vendors.

Donor and Volunteer Engagement

• Support volunteer recruitment, outreach, communication, and engagement efforts.
• Maintain volunteer information and assist with tracking volunteer participation and activity.
• Assist with donor outreach and follow-up communications.
• Respond to routine donor inquiries and route more complex questions to the appropriate staff member.

Data Management and Reporting

• Manage and update donor and volunteer records within Blackbaud Raiser’s Edge.
• Provide data and reporting support for annual giving campaigns and initiatives through the preparation of reports, mailing lists, segmentation files, exports, and other related materials.
• Maintain confidentiality and exercise appropriate care when handling donor and constituent information.

Administrative and Project Support

• Maintain project timelines, task lists, and campaign calendars.
• Schedule meetings and assist with meeting preparation and follow-up.
• Assist with invoices, purchase requests, and vendor coordination.
• Provide general administrative and operational support to the Development team as needed.

Qualifications

Required

• Bachelor’s degree or equivalent professional experience.
• Experience with Blackbaud Raiser’s Edge or a comparable constituent relationship management (CRM) system.
• Strong organizational and project management skills.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite, particularly Excel, Word, Outlook, and PowerPoint.
• Ability to manage multiple priorities, meet deadlines, and work independently with minimal supervision.
• Strong attention to detail and commitment to accuracy.
• Ability to handle confidential donor and constituent information appropriately.
• Ability to work nights and weekends as needed.

Preferred

• Experience in higher education, nonprofit fundraising, annual giving, advancement, or a related field.
• Experience working with fundraising or CRM databases and reporting tools.
• Experience with email marketing, digital fundraising, peer-to-peer fundraising, or donor engagement platforms.
• Familiarity with Blackbaud Raiser’s Edge reporting, queries, exports, and data management.
• Experience supporting fundraising campaigns or volunteer-driven initiatives.

Exempt (Salary)

Department: University Advancement, Annual Giving
Reports To: Assistant Director of Annual Giving
Duration: November 2026 – June 2027
Schedule: Part-Time, approximately 20–25 hours per week
Location: Hybrid, Hoboken, NJ

Department

Compensation Range

Benefits Guidebook

EEO Statement:

Stevens Institute of Technology is an Equal Opportunity Employer. Accordingly, Stevens adheres to an employment policy that prohibits discriminatory practices or harassment against candidates or employees based on legally impermissible factor(s) including, but not necessarily limited to, race, color, religion, creed, sex, national origin, nationality, citizenship status, age, ancestry, marital or domestic partnership or civil union status, familial status, affectional or sexual orientation, gender identity or expression, atypical cellular or blood trait, genetic information, pregnancy or pregnancy-related medical conditions, disability, or any protected military or veteran status.

Stevens is building a diverse faculty, staff, and student body and strongly encourages applications from people of all backgrounds. Stevens is a federal contractor under the Vietnam Era Veterans' Readjustment Assistance Act (VEVRAA) and the Rehabilitation Act of 1973, as well as other federal statutes. Stevens seeks candidates who will contribute to a welcoming and inclusive environment for all students, faculty and staff.

Jeanne Clery Disclosure:

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About Us

Stevens Institute of Technology is a premier, private research university in Hoboken, New Jersey, overlooking
the Manhattan skyline. Stevens prepares its more than 8,000 undergraduate and graduate students for an
increasingly complex and technology-centric world, leveraging finance, computing, engineering and the arts to
confront the most challenging problems of our time with innovative teaching and research. The university is in
the top 1% nationally of colleges with the highest-paid graduates.