Temporary Billing Coordinator

Position Summary

Join our dynamic Financial Operations Team at Ogletree Deakins as a Billing Coordinator. This role is pivotal in providing general administrative and team support. In addition to supporting the billing team, you will collaborate closely with Attorneys, Practice Assistants (PAs), and clients to optimize revenue and enhance client satisfaction.

We will consider qualified applicants with criminal histories in the manner consistent with the Los Angeles Fair Chance Initiative for Hiring.

Qualified applicants with arrest and conviction records will be considered for the position in accordance with the Fair Chance Ordinance.

Essential Functions

• Manage shared team mailbox(s) for the department
• Manage undeliverable emails and mail
• Create and submit billing accrual reports
• Follow up and track departed Attorneys and ensure all actions are completed
• Pull back-up for invoices
• Maintain and request vendor site access
• Assign Billers to Attorneys in Billing tools
• Provide management with daily/monthly reports
• Reconcile matter close requests and ensure all actions are completed
• Process time entry corrections
• Assist with administrative tasks and clean-up projects as requested by Billing Management

Requirements

• Strong customer service and communication skills
• Extremely detailed oriented, acute attention to detail
• Problem solving skills
• Ability to work in a team-oriented environment
• Must be organized and able to multi task
• Proficiency with MS Word and Excel (formulas, pivot tables and filters)
• Working knowledge of Aderant and BillBlast a plus
• Undergraduate degree in Business, Accounting or Finance preferred
• Experience with electronic billing systems such as e-Billing Hub, Legal X, Collaborati, TyMetrix, and Passport preferred

Please note, we are not working with outside recruiters for this position.

Applications submitted via e-mail will not be considered.

Wage Transparency

The pay range for this remote position varies by location. Pursuant to the applicable state and local regulations the pay range for each location is listed below. Actual compensation is contingent on relevant experience, education, skills, and other job-related factors as permitted by law.

Ogletree is a multi-state employer. The pay ranges listed reflect compensation for the specific location identified. For roles performed in locations not listed, compensation will be determined based on the applicable location for the position. The application deadline for this position is 12/31/2026.

• California: Pay range $24.82 to $37.90 hourly
• Colorado: Pay range $26.48 to $34.27 hourly
• Connecticut: Pay $27.84 to $36.03 hourly
• Illinois: Pay range $27.84 to $36.03 hourly
• Jersey City, New Jersey: Pay range $29.28 to $37.90 hourly
• Nevada: $24.06 to $31.13 hourly
• Maryland: Pay range $24.82 to $32.12 hourly
• Massachusetts: Pay range $29.28 to $37.90 hourly
• Minnesota: Pay range $24.82 to $32.12 hourly
• New Jersey: Pay range $29.28 to $37.90 hourly
• New York City, New York: Pay range $29.28 to $37.90 hourly
• New York State: Pay range $29.28 to $37.90 hourly
• Ohio: Pay range $24.06 to $31.13 hourly
• Rhode Island: Pay range $24.06 to $31.13 hourly
• Washington, D.C.: Pay range $27.84 to $36.03 hourly
• Washington (State): Pay range $27.84 to $36.03 hourly

Contact Information

If you have questions, please e-mail Libby at Libby.Naikelis@ogletree.com with “Temp Billing Coordinator" in the subject line. Please note, applications submitted via e-mail will not be considered.

Firm Overview

With more than 1,200 attorneys in 62 offices worldwide, Ogletree Deakins is one of the largest labor and employment law firms representing management. We handle all types of employment-related legal matters, including traditional labor and employment, workplace safety, employee benefits, and business immigration matters. Guided by our Client Pledge, we focus on understanding clients’ business and objectives, collaborating and anticipating needs, harnessing technology and innovation, communicating effectively, and providing quality representation with exceptional value.

We are fully committed to the importance of diversity within the legal profession, as well as all workplace environments.

Equal Opportunity Employer.